Identifying number: 2022-002 ? Return of Title IV Funds Identification of the federal program: U.S. Department of Education Student Financial Aid Cluster Finding: Criteria or specific requirement: Uniform Guidance for Student Financial Aid (SFA) Programs {III. Compliance Requirements, N. Special Tests and Provisions, 3. Return of Title IV Funds ? Compliance requirements (34 CFR 668.22 (a)(1) through (a)(5)))} stipulates that when a recipient of Title IV grant or loan assistance withdraws from an institution during a payment period or period of enrollment in which the recipient began attendance, the institution must determine the amount of Title IV aid earned by the student as of the student?s withdrawal date. If the total amount of Title IV assistance earned by the student is less than the amount that was disbursed to the student on his or her behalf as of the date of the institution?s determination that the student withdrew, the difference must be returned to the Title IV programs. Anticipated Completion Date: Action Already Taken Person Responsible: Joanne Brown, AVP, Director of Student Financial Aid Corrective Actions Taken or Planned: The Office of Student Financial Aid, in accordance with federal regulations, reviews all student withdrawals if the student was a recipient of Title IV funds to determine the correct amount of earned financial aid. The calculation is prepared based on the date of notification of withdrawal. Of the sample tested, all calculations were performed accurately; however, on two records, the funds designated as return to program were not returned within the timeframe allowed resulting in a finding. Scheduled disbursements and un-disbursements performed as planned; however, the population selection was produced manually and failed to pick up the withdrawn status of the students which would have returned the funds to the programs. All Return to Title IV Calculations will be performed with an immediate, on-the-spot un-disbursement of funds to be returned. Log files will be reviewed and checked to ensure the updates are transmitted to the federal programs in a timely manner. In addition to the above steps, the Office of Student Financial Aid has begun an internal review of a sample of 2021-2022 R2T4 calculations to ensure calculations were performed accurately and return of Title IV funds were completed in a timely manner and in compliance with federal regulations.