FAC Explorer

Finding 31782 (2022-002)

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Requirement
L
Questioned Costs
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Year
2022
Accepted
2023-07-11
Audit: 26078
Organization: City of Inver Grove Heights (MN)
Auditor: Abdo LLP

AI Summary

  • Issue: The City submitted the semi-annual financial report late and failed to file the required performance reports.
  • Impact: This non-compliance puts the City at risk of penalties under the Staffing for Adequate Fire and Emergency Response grant.
  • Next Steps: City staff should review grant requirements and establish a reliable process for timely report submissions.

Finding Text

2022-002 U.S. Department of Homeland Security Staffing for Adequate Fire and Emergency Response Reporting Criteria: The Staffing for Adequate Fire and Emergency Response grant requires grantees to submit several reports, including but not limited to semi-annual financial reports. Condition: During the course of our engagement, we noted the City received a late notice for the filing the semi-annual financial report late. Also, the City did not file the required semi-annual financial performance reports. Cause: Staff was aware of the due date for the semi-annual financial report, however the timing of submission was delayed for unknown causes. Staff was not aware the semi-annual performance reports were available to be submitted. Effect: The City is out of compliance with the grant program. Recommendation: We recommend City staff review the grant requirements and determine a process for filing the required reporting forms. Management Response: Management is working on a process for submitting the required reports.

Corrective Action Plan

2022-002 U.S. Department of Homeland Security Staffing for Adequate Fire and Emergency Response Reporting The Staffing for Adequate Fire and Emergency Response grant requires grantees to submit several reports, including but not limited to semi-annual financial reports. During the course of our engagement, we noted the City received a late notice for the filing the semi-annual financial report late. Also, the City did not file the required semi-annual financial performance reports. CORRECTIVE ACTION PLAN (CAP): Explanation of Disagreement with Audit Finding: There is no disagreement with the audit finding. Action Planned in Response to Finding: Management is aware of the compliance issue and will implement the suggested procedures. Official Responsible for Ensuring CAP: Amy Hove, Finance Director, would be responsible for procedures. Planned Completion Date for CAP: Procedures will be implemented in the current fiscal year. Plan to Monitor Completion of CAP: The finance department will review reporting requirements and ensure compliance. Sincerely, Amy Hove Finance Director

Categories

Reporting

Other Findings in this Audit

Programs in Audit

ALN Program Name Expenditures
97.083 Staffing for Adequate Fire and Emergency Response (safer) $896,122
21.027 Coronavirus State and Local Fiscal Recovery Funds $122,430
20.600 State and Community Highway Safety $3,768
20.608 Minimum Penalties for Repeat Offenders for Driving While Intoxicated $1,700
20.616 National Priority Safety Programs $694