CORRECTIVE ACTION PLAN
November 7, 2023
U.S. Department of Health and Human Services
Boys and Girls Clubs of Kennebec Valley respectfully submits the following corrective action plan of the year ended June 30, 2023.
Name and address of independent public accounting firm:
One River CPAs
46 Firs...
CORRECTIVE ACTION PLAN
November 7, 2023
U.S. Department of Health and Human Services
Boys and Girls Clubs of Kennebec Valley respectfully submits the following corrective action plan of the year ended June 30, 2023.
Name and address of independent public accounting firm:
One River CPAs
46 FirstPark Drive,
Oakland, ME 04963
FINDING – FINANCIAL STATEMENT AUDIT
2023-001 – Material Weakness – Internal Control
Material Weakness in Internal Control: Property and equipment adjustments were necessary to expense equipment below the capitalization policy. Additionally, depreciation expense was adjusted based on a revised useful life of the disposal of the old building as required for the financial statements to be fairly stated in accordance with U.S. Generally Accepted Accounting Principles (GAAP). Also, a gifts in kind adjustment was necessary to adjust for a duplicated item. The following errors were noted and corrected as a result of audit procedures:
• Building Improvements was overstated by $122,249
• Net assets without donor restrictions were overstated by $258,704
• Revenues were understated by $252,387
• Expenses were understated by $115,932
Recommendation: Management should strengthen their review over purchases for compliance with their capitalization policy, review of useful lives of assets, and review the accuracy of recording gifts in kind revenue and expenses.
Responsible Person for Corrective Action: Paula Burke, CFO
Corrective Action to be Taken:
CEO & CFO will review capitalization policy with the Finance Committee, and monthly during Finance Committee meetings review any expenditures over $10,000.
CFO will review gifts in-kind with Resource Development Director prior to end of fiscal year adjustments.
The anticipated completion date for this corrective action is January 2024 and June 2024.
FINDING – FEDERAL AWARD PROGRAMS AUDIT
U.S. Department of the Treasury
2023-002 – 21.027 Coronavirus State and Local Fiscal Recovery Funds
Significant Deficiency and Noncompliance: There was not a process in place to formally document the review of the contracted entity for suspension and debarment prior to entering into the agreement.
Recommendation: Management should strengthen their processes, controls, and review over suspension, and debarment processes and ensure compliance with Uniform Administrative Requirements.
Responsible Person for Corrective Action: Paula Burke, CFO
Corrective Action to be Taken:
Request construction manager to check suspension and debarment of all subcontractors prior to hire, if project has not already been started.
The anticipated completion date for this corrective action is November 2, 2023. Per contact with Joe Lajoie (construction manager), he confirmed none of the contractors were on the debarment and suspension list.
If the U.S. Department of Health and Human Services has questions regarding this plan, please contact Paula Burke, CFO at 207-582-8458 or pburke@bgckv.org.
Sincerely,
Ingrid Stanchfield, Chief Executive Officer