FAC Explorer

Finding 2702 (2023-002)

-
Requirement
N
Questioned Costs
-
Year
2023
Accepted
2023-11-29
Audit: 4570
Organization: Housing Partners for Positive Living, Inc. (RI)
Auditor: D'ambra CPA

AI Summary

  • Core Issue: Tenant certification errors were found, including missing EIV forms and unit inspections.
  • Impacted Requirements: Compliance with HUD occupancy handbook standards for tenant certifications and waitlist documentation.
  • Recommended Follow-Up: Management should implement processes to ensure EIV forms are completed and documentation for waitlists is properly maintained.

Finding Text

Federal program - Section 811: Criteria - : The HUD occupancy handbook specifies the form and content of the certifications; Condition: a tenant certification contained an error including no initial EIV form completed (1 of 1 file tested), no unit inspection (1 of 1 file tested) and insufficient documentation available to test the waitlist for a new move in (1 of 1 file tested); Effect: The tenant’s and HUD share of rent may be incorrect and the tenant may not be the next applicant eligible to move in; Cause: Management oversight. Recommendation: Management should ensure that the initial EIV is run for a new move in and that documentation is retained for waitlist procedures. Response: Management will ensure the initial EIV’s are run in the future and will retain sufficient documentation for waitlist purposes.

Corrective Action Plan

Management will ensure that intitial EIV's are run in the future and will retain sufficient documentation for waitlist purposes. HOC's Director of Property Management, Facilities and Resident Resources, Vickie Walters (walters@wdchoc.org) and HOC's Assistant Director-Property Management will ensure that staff are trained on these topics and institute review policies to ensure that tenant files containt appropriate certifications, EIV form and waitlist management.

Categories

HUD Housing Programs

Other Findings in this Audit

Programs in Audit

ALN Program Name Expenditures
14.181 Supportive Housing for Persons with Disabilities $128,246