2023-001 Eligibility
Public and Indian Housing Program - AL No. 14.850
Significant deficiency in internal control
Other matter required to be reported in accordance with Uniform Guidance
Condition: Out of an approximate population of 2,083 tenants, 44 tenant files were tested and the following def...
2023-001 Eligibility
Public and Indian Housing Program - AL No. 14.850
Significant deficiency in internal control
Other matter required to be reported in accordance with Uniform Guidance
Condition: Out of an approximate population of 2,083 tenants, 44 tenant files were tested and the following deficiencies were noted:
• 1 file was missing the support packet for the fiscal year 2023 recertification including but not limited to income support, third party verification, and flat rent sheet,
• 3 files had late recertifications,
• 2 files were missing support of inspection,
• 1 file was missing tenant wage support, and
• 1 file was missing a valid 9886 form.
Auditor Recommendations: The Authority should consider reevaluating their established procedures and controls in place to ensure full compliance in regards to eligibility. The Authority needs to correct the deficiencies noted in the tested files and consider the impact to the rest of the population of tenant files that were not selected as part of the auditor’s sample.
Action Taken:
• 1 file was missing the support packet for the fiscal year 2023 recertification LaTonia Young, Director of Asset Management, lyoung@memphisha.org, 901-544-1129, is working with the new Community Manager to make the corrections for the missing information no later than April 30, 2024. Going forward Tomecia Brown, Director of Compliance and Training, tbrown1@memhisha.org, 901-544-6402, will continue to conduct file reviews to ensure that the required documentation is in the file.
•3 files had late recertifications. We will ensure that all recertifications are completed within 30 – 120 days of the effective date. Tomecia Brown, Director of Compliance and Training, will complete a recertification due review on a monthly basis effective April 1, 2024.
• 2 file was missing support of inspection. LaTonia Young, Director of Asset
Management, will ensure that all units are inspected on an annual basis. In our monthly site staff meeting, Asset Management will inform staff to ensure that all inspections are in the file.
• 1 file was missing tenant wage support. We will have the new Community Manager verify wages and make corrections by April 5, 2024. MHA will be sending the owner a non-compliance letter no later
than April 30, 2024. Tomecia Brown, Director of Compliance and Training, will continue to complete file reviews on a monthly basis and train staff on the Public Housing process.
• 1 file was missing a valid 9886 form. Tomecia Brown, Director of Compliance and Training, will continue to conduct file reviews to ensure that the HUD 9886 form is in the file for all Public Housing sites effective April 23, 2024.