2023-002 – Reporting to the Common Origination and Disbursement (COD) System
Cluster: Student Financial Assistance
Sponsoring Agency: Department of Education
Award Names: Federal Pell Grant Program and Federal Direct Student Loans
Award Numbers: Not applicable
Assistance Listing Titles: Federal Pell...
2023-002 – Reporting to the Common Origination and Disbursement (COD) System
Cluster: Student Financial Assistance
Sponsoring Agency: Department of Education
Award Names: Federal Pell Grant Program and Federal Direct Student Loans
Award Numbers: Not applicable
Assistance Listing Titles: Federal Pell Grant Program and Federal Direct Student Loans
Assistance Listing Numbers: 84.063 and 84.268
Award Year: 2022-2023
Pass-through entity: Not applicable
The Network agrees with the finding, and will make the following enhancements to the process:
A reconciliation between the amounts of St. Luke’s School of Nursing disbursements compared to COD disbursement records will be completed monthly starting Q4 2024 by downloading the SAS file from COD. Starting FY 2024, these reconciliations will be completed monthly.
After Originating a PELL Grant or a Direct Loan, the Financial Aid Office will check COD to ensure that the Origination came back with an “Accepted” value before any disbursement can be made. The student will be notified of the error and Direct Loan proceeds will be refunded to the Department of Education. This will ensure the student was properly reported and sent a direct loan disbursement notification as required to notify the student of the date and amount of disbursement, the right to cancel and procedures to cancel. The Network is implementing this process beginning in Q4 of FY2024.
All disbursement records for PELL Grant and Direct Loan payments will be sent to COD on the disbursement date and no later than 15 days of the disbursement occurring. Starting Q4 of FY 2024, all PELL Grant and Direct Loan payments will be checked to ensure that they are sent to COD within this acceptable date range.
For inquiries regarding this finding, please contact Lisa Storck, Senior Associate Dean, and Joe Zelasko, Senior Financial Aid Coordinator, who are responsible for the corrective action.