FAC Explorer

Finding 390195 (2023-002)

Significant Deficiency
Requirement
E
Questioned Costs
-
Year
2023
Accepted
2024-03-29
Audit: 301101
Organization: College Dreams, INC (OR)
Auditor: McDonald Jacobs

AI Summary

  • Core Issue: There is a significant deficiency in the eligibility review process for TRIO – Talent Search applications.
  • Impacted Requirements: Applications must be reviewed and approved by advisors before acceptance; 20 out of 40 tested lacked proper review documentation.
  • Recommended Follow-Up: Ensure all applications are signed off by advisors or college prep specialists before the program manager's final review and acceptance.

Finding Text

Finding # 2023-002: Type: Significant deficiency over eligibility Assistance Listing Number: 84.044A TRIO Programs Cluster: TRIO – Talent Search Department of Education Requirement: Applications to the program should be reviewed and approved prior to acceptance into the program. Condition/Context: Twenty applications out of 40 tested did not have proof of either initial or secondary review. Cause: Online applications are only reviewed by one person and some in-person applications did not have a signature indicating initial review by advisor or college prep specialists. Effect: There is the possibility for an ineligible recipient to receive assistance under the contract. Questioned Costs: None. Recommendation: Applications should have advisors or college prep specialists sign off and review prior to the program manager doing secondary review and acceptance. Management’s Response: The Executive Director and College+ Program Manager will ensure that all advisors review applications before sending to the College+ Program Manager for approval and acceptance.

Corrective Action Plan

Finding # 2023-002: Significant deficiency over eligibility Immaterial noncompliance over period of performance U.S. Department of Education 84.044A TRIO Programs Cluster: TRIO – Talent Search Finding: Applications to the program should be reviewed and approved prior to acceptance into the program. Twenty applications out of 40 tested did not have proof of either initial or secondary review. Recommendation: Applications should have advisors or college prep specialists sign off and review prior to the program manager doing secondary review and acceptance. Corrective Action: We will have the Executive Director and College+ Program Manager ensure that all advisors review applications before sending to the College+ Program Manager for approval and acceptance. Anticipated Completion Date: June 30, 2024

Categories

Eligibility Significant Deficiency

Other Findings in this Audit

  • 390194 2023-001
    Material Weakness
  • 390196 2023-003
    Significant Deficiency
  • 390197 2023-004
    -
  • 966636 2023-001
    Material Weakness
  • 966637 2023-002
    Significant Deficiency
  • 966638 2023-003
    Significant Deficiency
  • 966639 2023-004
    -

Programs in Audit

ALN Program Name Expenditures
17.259 Wia Youth Activities $619,400
84.044 Trio_talent Search $277,375
97.036 Disaster Grants - Public Assistance (presidentially Declared Disasters) $128,936