Finding #2023-003 – Material Weakness and Other Noncompliance. Applicable federal programs: U. S. Department of State: Passed through U. S. Committee for Refugees and Immigrants, 19.510, U. S. Refugee Admissions Program, Contract periods and grant #’s: 10/01/23 – 09/30/24 SPRMCO23CA0367, 09/01/22 –...
Finding #2023-003 – Material Weakness and Other Noncompliance. Applicable federal programs: U. S. Department of State: Passed through U. S. Committee for Refugees and Immigrants, 19.510, U. S. Refugee Admissions Program, Contract periods and grant #’s: 10/01/23 – 09/30/24 SPRMCO23CA0367, 09/01/22 – 09/30/23 SPRMCO23CA0012, 04/15/22 – 09/30/22 SFOP0008350, U. S. Department of Health and Human Services: Passed through U. S. Committee for Refugees and Immigrants, 93.567, Refugee and Entrant Assistance Voluntary Agency Programs, Contract periods and grant #’s: 10/01/23 – 09/30/24 2402VARVMG-00, 10/01/21 – 09/30/23 2202VARVMG, Passed through U. S. Committee for Refugees and Immigrants, 93.576, Refugee and Entrant Assistance Discretionary Grants, Contract periods and grant #’s: 09/30/23 – 09/29/24 90RP0119, 09/30/22 – 09/29/23 90RP0119, 09/30/21 – 09/29/23 90RP0119, 09/30/22 – 09/29/23 90RP0119-01-01, 09/30/21 – 09/29/23 90RP0119-01-03, 09/30/23 – 09/29/24 90ORP0119, 09/30/23 – 09/29/24 90RP0119, 09/30/23 – 09/29/24 90RP0119-02-04, Passed through U. S. Committee for Refugees and Immigrants, 93.676, Unaccompanied Alien Children Program, Contract period and grant #: 01/01/21 – 12/31/23 90ZU0357. Condition and context: During our testing of a sample of 8 expenditures requiring procurement, we identified that a competitive procurement for transportation expenditures greater than $150,000 was not performed. Additionally, documentation of policy change for people to authorize procurement decisions was not updated in the procurement policy, nor was it approved by a board action.. Recommendation: Provide additional education to employee’s responsible for procurement on the YMCA’s procurement policy and update policies in a timely manner. Planned corrective action: Procurement is an area in which the organization invested in 2023, and in which we have seen significant improvements in compliance with mandated procedures. Our procurement policy and process must also continue to evolve, which it did this year. However, we did not formally update our policy and document that update. This documentation will be performed going forward. Finally, we will evaluate more frequently our spending levels to ensure compliance with procurement thresholds. Responsible officer: Jennifer Garcia, Chief Financial Officer. Estimated completion date: June 2024