The Council disputes this finding and did have a system in place to document program
participant enrollment and received services participant's file records and sign-in sheets. Due to
the number of various kinds of services an individual received in a month, services and activities
sign-in sheets had to be used to prevent duplication of counting for program reports
Regarding reports, the organization does use its email system involving multiple employees to
prepare, review, approve, and submit reports which involves the Executive Director or Grants
Manager submitting final reports. A new form was created to include a final sign-off by the
Executive Director to indicate approval of reports. However, this was not accepted as sufficient by
the auditor. Per new grant reporting regulations, at the recommendation of the auditor, staff will
establish a shared Adobe document system to allow for the collection of staff signatures and
approvals at all levels before each report is submitted. These signatures and approval document
will be attached to submitted reports for review.
Expected completion date: July 2024