Corrective Action Plans

Views of Responsible Officials: SAM checks are on file for all vendors paid for using Federal Funds in 2022 and 2023. SAMU will continue to provide training to staff regarding the importance of continuing to conduct SAM checks prior to making purchases. SAMU has included conducting SAM checks in the procurement policy and process.

2021-003 Child Nutrition Cluster - CFDA No.’s 10.555, 10.559 Recommendation: We recommend procedures be implemented to document the verification that all vendors are not suspended or debarred from participation in Federal assistance programs or activities. Explanation of disagreement with audit finding: There is no disagreement with the audit finding. Action taken in response to finding: Framingham Public Schools (FPS) contract procurement is handled by the Purchasing Department in the City of Framingham. FPS Executive Director of Finance and Operations, Lincoln Lynch IV, notified the Chief Procurement Officer, Jennifer Pratt, and City Framingham legal counsel, Christopher L. Brown of Petrini & Associates, P.C, of this finding and requested that 1) debarment and suspension procedures be included in the City of Framingham Procurement manual by no later than 01/03/2022 and 2) City of Framingham Supplemental Conditions be included in any City of Framingham contract where there is partial or whole federal funding (there is no dollar threshold). Name(s) of the contact person(s) responsible for corrective action: Jennifer Pratt - Chief Procurement Officer City of Framingham and Lincoln Lynch, IV - Executive Director of Finance and Operations Framingham Public Schools Planned completion date for corrective action plan: In progress with a start date of 1/03/2022.

2021-001 Special Education Cluster - CFDA No. 84.027 and 84.173 Recommendation: We recommend procedures be implemented to document the verification that all vendors are not suspended or debarred from participation in Federal assistance programs or activities. Explanation of disagreement with audit finding: There is no disagreement with the audit finding. Action taken in response to finding: Framingham Public Schools (FPS) contract procurement is handled by the Purchasing Department in the City of Framingham. FPS Executive Director of Finance and Operations, Lincoln Lynch IV, notified the Chief Procurement Officer, Jennifer Pratt, and City Framingham legal counsel, Christopher L. Brown of Petrini & Associates, P.C, of this finding and requested that 1) debarment and suspension procedures be included in the City of Framingham Procurement manual by no later than 01/03/2022 and 2) City of Framingham Supplemental Conditions be included in any City of Framingham contract where there is partial or whole federal funding (there is no dollar threshold). Name(s) of the contact person(s) responsible for corrective action: Jennifer Pratt - Chief Procurement Officer City of Framingham and Lincoln Lynch, IV - Executive Director of Finance and Operations Framingham Public Schools Planned completion date for corrective action plan: In progress with a start date of 1/03/2022.

Findings: Procurement, Suspension and Department - Procurement policy not maintained by client and contracts was made to vendors without checking suspension and debarment status on www.sam.gov. Status: Resolved Correction Action: DSAL has updated the organization's policies and procedures to ensure with Tittle 2, Code of Federal Regulations (CFR), Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards and include review of the System of Award Management www.sam.gov (SAM) to determine whether vendors were debarred or suspended.