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Corrective Action Plans

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Finding 98110 (2022-002)
Material Weakness 2022
University of Toledo Physicians Clinical Faculty Inc.
OH
Material Weakness Reporting Internal Control / Segregation of Duties
2022-002 Provider Relief Fund ? Assistance Listing No. 93.498 Recommendation: We recommend that UTPCF review the Provider Relief Fund reporting guidelines to make sure the amounts claimed are in line with the guidelines. We also recommend a review take place to make sure all amounts claimed are corr...
2022-002 Provider Relief Fund ? Assistance Listing No. 93.498 Recommendation: We recommend that UTPCF review the Provider Relief Fund reporting guidelines to make sure the amounts claimed are in line with the guidelines. We also recommend a review take place to make sure all amounts claimed are correctly calculated. Explanation of disagreement with audit finding: There is no disagreement with the audit finding. Action taken in response to finding: The error in reporting was due to an oversight when entering information in the portal. Management will ensure corrections are made in the future, and that any future reporting has additional scrutiny of the information entered before submission. Additionally, management will put a process into place to have a second review of all filings before submission. However, it is noted that there was sufficient lost revenue to support the PRF distributions received. Name(s) of the contact person(s) responsible for corrective action: John Huber, CFO Planned completion date for corrective action plan: We look to HRSA for guidance on how to correct the Period 3 report or will correct the error in future reporting periods.
View Audit 91801
Finding 98109 (2022-001)
Material Weakness 2022
University of Toledo Physicians Clinical Faculty Inc.
OH
Questioned Costs Allowable Costs / Cost Principles Material Weakness
2022-001 Provider Relief Fund ? Assistance Listing No. 93.498 Recommendation: We recommend that UTPCF ensure that future fillings with HRSA accurately report expenses. Explanation of disagreement with audit finding: There is no disagreement with the audit finding. Action taken in response to finding...
2022-001 Provider Relief Fund ? Assistance Listing No. 93.498 Recommendation: We recommend that UTPCF ensure that future fillings with HRSA accurately report expenses. Explanation of disagreement with audit finding: There is no disagreement with the audit finding. Action taken in response to finding: The error in reporting was due to an oversight when entering information in the portal. Management will ensure corrections are made in the future, and that any future reporting has additional scrutiny of the information entered before submission. Additionally, management will put a process into place to have a second review of all filings before submission. However, it is noted that there was sufficient lost revenue to support the PRF distributions received. Name(s) of the contact person(s) responsible for corrective action: John Huber, CFO Planned completion date for corrective action plan: We look to HRSA for guidance on how to correct the Period 3 report or will correct the error in a future reporting period.
View Audit 91801 Questioned Costs: $1
Finding 95053 (2022-002)
Significant Deficiency 2022
Ohio Living and Subsidiaries
OH
Reporting § 200.502 § 200.508 § 200.510
Finding Number: 2022-002 Condition: The Corporation did not prepare a complete and accurate SEFA for the year ended June 30, 2021. Planned Corrective Action: While technically considered a significant deficiency and audit finding in accordance with CFR guidance for federal award audit compliance pur...
Finding Number: 2022-002 Condition: The Corporation did not prepare a complete and accurate SEFA for the year ended June 30, 2021. Planned Corrective Action: While technically considered a significant deficiency and audit finding in accordance with CFR guidance for federal award audit compliance purposes, management considers this finding to be an isolated incident. Management had prepared and provided a SEFA summary that properly identified all federal funding, including all of the CARES Act funding, received as of June 30, 2021. Management also prepared and provided information regarding amounts of the CARES Act funding expended and recognized as revenue within the financial statements for the years ended June 30, 2020 and 2021. However, there was interpretation that the amount that was supposed to be reported for the CARES Act funding on the SEFA for the period ended June 30, 2021, should be the amount expended and recognized as revenue as of the financial statements ended June 30, 2020, to align with the Period 1 portal reporting. As such, the amount reported for the final SEFA used for the June 30, 2021 compliance audit excluded $1,271,104 that was appropriately reported as deferred grant revenue liability as of June 30, 2020. The amount of CARES Act funding for the Period 1 portal reporting correctly included the $1,271,104. There was a significant amount of collective confusion regarding the Period 1 CARES Act portal reporting which was for the period ended June 30, 2020, in relation to the SEFA reporting and compliance audit reporting for that same period of time, which was unusually deferred by the federal government from June 30, 2020 to June 30, 2021. The results of the auditors procedures demonstrated that all the information management populated in the CARES Act portal for the June 30, 2020 reporting compliance Period 1 was accurate and that there were no other findings. Contact person responsible for corrective action: Bob Stillman, Chief Financial Officer Anticipated Completion Date: March 31, 2023
View Audit 75441
Solutionhealth, Inc.
NH
Reporting
Identifying Number: 2022-001: Submission of Reports Criteria: Management was responsible for submitting certain reports to the grantor including monthly financial statements and any issued reports in accordance with the Uniform Guidance. Condition: During compliance testing, it was determined tha...
Identifying Number: 2022-001: Submission of Reports Criteria: Management was responsible for submitting certain reports to the grantor including monthly financial statements and any issued reports in accordance with the Uniform Guidance. Condition: During compliance testing, it was determined that these reports were not submitted to the grantor. Context: Required reporting was not submitted to the grantor. Cause: Management was not aware that these reports were required to be submitted and therefore did not submit them to the grantor. Effect: As a result of the condition, the System did not submit required reports. Recommendation: In the future, the System should ensure it implements appropriate processes and controls to ensure all necessary reports are provided to the grantor in accordance with related agreements. Contact: Michael Turilli, Chief Financial Officer Corrective Actions Taken or Planned: Management acknowledges the finding and will submit the proper reports to the grantor on a monthly basis. A team has been set up to evaluate any future grant requirements and action items with due dates of what needs to be taken.
View Audit 88239
Finding 94094 (2022-001)
Significant Deficiency 2022
Children's Home and Aid Society of Illinois
IL
Allowable Costs / Cost Principles Reporting Significant Deficiency
Action taken in response to finding: Management will reinforce the importance of recording expenses in the proper period and will continue to monitor expenses to ensure they are recorded in the appropriate fiscal period. Name of the contact person responsible for corrective action: Angelica Stape...
Action taken in response to finding: Management will reinforce the importance of recording expenses in the proper period and will continue to monitor expenses to ensure they are recorded in the appropriate fiscal period. Name of the contact person responsible for corrective action: Angelica Stapert, Senior Vice President and CFO Planned completion date for corrective action plan: Immediately
View Audit 85530
Finding 94091 (2022-001)
Material Weakness 2022
Coffeyville Community College
KS
Student Financial Aid Reporting Internal Control / Segregation of Duties
March 17, 2023 Cognizant or Oversight Agency for Audit Coffeyville Community College respectfully submits the following corrective action plan for the year ended June 30, 2022. Name and address of independent public accounting firm: Jarred, Gilmore & Phillips, PA, P.O. Box 779, 1815 S Santa Fe, Chan...
March 17, 2023 Cognizant or Oversight Agency for Audit Coffeyville Community College respectfully submits the following corrective action plan for the year ended June 30, 2022. Name and address of independent public accounting firm: Jarred, Gilmore & Phillips, PA, P.O. Box 779, 1815 S Santa Fe, Chanute, Kansas 66720. Audit period: Year ended June 30, 2022. The findings from the March 17, 2023 schedule of findings and questioned costs are discussed below. The findings are numbered consistently with the numbers assigned in the schedule. Finding: 2022-001 ? Special Tests and Provisions ? Enrollment Reporting Condition: During our testing of the enrollment reporting, it was noted that Coffeyville Community College did not have internal controls of reporting changes in student status? to NSLDS. Recommendation: Policies and procedures should be written to provide additional training and oversight of staff responsible for enrollment reporting. We recommend the College establish an oversight process that includes additional controls necessary until staff are fully trained in the area of enrollment reporting. Views of responsible officials and planned corrective action: The VP for Academic Services will review and establish written policies/procedures to provide transparency regarding graduation deadline dates for awarding academic degrees, as well as student current enrollment status at the institution. The VP for Academic Services will hold meetings with the Registrar, Advising, Financial Aid, and Institutional Research departments to identify and address data inconsistencies prior to enrollment reporting dates. If the Oversight Agency for Audit has questions regarding this plan, please call Jeff Morris, Vice President for Operations and Finance. (620)251-7700. Sincerely, Coffeyville Community College
View Audit 85527
Finding 94088 (2022-001)
Significant Deficiency 2022
Banks County Board of Education
GA
Questioned Costs Allowable Costs / Cost Principles Subrecipient Monitoring § 200.303 § 200.403 § 200.415
FA 2022-001 Improve Controls over Federal Expenditures Compliance Requirement: Activities Allowed or Unallowed Allowable Costs/Cost Principles Internal Control Impact: Significant Deficiency Compliance Impact: Nonmaterial Noncompliance Federal...
FA 2022-001 Improve Controls over Federal Expenditures Compliance Requirement: Activities Allowed or Unallowed Allowable Costs/Cost Principles Internal Control Impact: Significant Deficiency Compliance Impact: Nonmaterial Noncompliance Federal Awarding Agency: U.S. Department of Education Pass-Through Entity: Georgia Department of Education Assistance Listing Number and Title: COVID-19 - 84.425D - Elementary and Secondary School Emergency Relief Fund COVID-19 - 84.425U - American Rescue Plan Elementary And Secondary School Emergency Relief Fund Federal Award Number: S425D200012 (Year: 2020), S45U210012 (Year: 2021) Questioned Costs: $16,384 Repeat of Prior Year Finding: None Description: A review of expenditures charged to the Elementary and Secondary School Emergency Relief Fund program revealed instances in which expenditures had not been properly approved by the pass-through entity. Corrective Action Plans: The School District will work with all entities to confirm that all existing internal controls are adhered to by developing and implementing an improved monitoring process. This process will ensure that all expenditures are compliant with all applicable policies and regulations. Estimated Completion Date: June 30, 2023 Contact Person: Daniel Oldham Telephone: 706-677-2222 Email: Daniel.oldham@banks.k12.ga.us
View Audit 85526 Questioned Costs: $1
Finding 94087 (2022-001)
Significant Deficiency 2022
Calvin University
MI
Reporting Significant Deficiency
Finding Number: 2022-001 Condition: The University did not properly post the HEERF Quarterly Reporting Form by quarter to its website. Additionally, for the HEERF Quarterly Reporting Forms that were posted to its website, the student and institutional expenditures were reported cumulative. Planned...
Finding Number: 2022-001 Condition: The University did not properly post the HEERF Quarterly Reporting Form by quarter to its website. Additionally, for the HEERF Quarterly Reporting Forms that were posted to its website, the student and institutional expenditures were reported cumulative. Planned Corrective Action: The University will correct the HEERF Quarterly Reporting Forms to post each individual quarter to its website and ensure the student and institutional expenditures included in the reports reflect the individual quarter expenditures and are not cumulative. Contact person responsible for corrective action: Beth Dyksta Anticipated Completion Date: April 30, 2023
View Audit 83940
Finding 92913 (2022-003)
Significant Deficiency 2022
Avila University
MO
Student Financial Aid Matching / Level of Effort / Earmarking Reporting
Federal Direct Loan and Pell disbursement dates per the University's billing system did not agree with the reportd dates per the Common Origination Disbursement (COD) records. Cost of attendance transaction numbers, and the Pell award amount did not agree between the students' file and COD records....
Federal Direct Loan and Pell disbursement dates per the University's billing system did not agree with the reportd dates per the Common Origination Disbursement (COD) records. Cost of attendance transaction numbers, and the Pell award amount did not agree between the students' file and COD records. Personnel Responsible for Corrective Action: Tonya Mourning, Chief Financial Officer, and Mike Pepple, Student Financial Services Director Anticipated Completion Date: Corrective action plan will be implemented by June 30, 2023. Corrective Action Plan - Management has overhauled the underlying processes to include formal monthly reconciliations and additional levels of review. Further, the new process requires that Pell and Direct Loan origination and disbursement records are submitted to the COD by the end of next business day. The newly implemented reconciliation process validates disbursement dates, amounts and COA in the COD.
View Audit 83936
Finding 92912 (2022-002)
Significant Deficiency 2022
Avila University
MO
Student Financial Aid Special Tests & Provisions Matching / Level of Effort / Earmarking
Enrollment information was not submitted accurately or within the required timeframe by the University. Personnel Responsible for Corrective Action: Tonya Mourning, Chief Financial Officer, and Alicia Murillo, Director of Institutional Research Anticipated Completion Date: Corrective action plan ...
Enrollment information was not submitted accurately or within the required timeframe by the University. Personnel Responsible for Corrective Action: Tonya Mourning, Chief Financial Officer, and Alicia Murillo, Director of Institutional Research Anticipated Completion Date: Corrective action plan will be implemented by June 30, 2023. Corrective Action Plan: Management has hired a new Student Financial Services Director and is aware of the federal regulations surrounding enrollment information that must be reported to the NSLDS. Given the complexity of the reporting, management has established additional policies and procedures to address the errors related to enrollment reporting to the NSLDS in a timely and accurate manner.
View Audit 83936
Finding 90893 (2022-010)
Significant Deficiency 2022
Presentation College
SD
Reporting Significant Deficiency Internal Control / Segregation of Duties
Finding 2022-010 Reporting Federal Agency Name: Department of Education Program Name: Education Stabilization Fund: Higher Education Emergency Relief Find (HEERF) CFDA # 84.425E ? HEERF Student CFDA # 84.425F ? HEERF Institutional Finding Summary: During testing of reporting, the following deficienc...
Finding 2022-010 Reporting Federal Agency Name: Department of Education Program Name: Education Stabilization Fund: Higher Education Emergency Relief Find (HEERF) CFDA # 84.425E ? HEERF Student CFDA # 84.425F ? HEERF Institutional Finding Summary: During testing of reporting, the following deficiencies were noted: ? The student aid report for the quarter ending December 31, 2021, misreported the cumulative total awarded to students. ? The student aid reports for the quarters ending September 30, 2021, and December 31, 2021, were not uploaded to the Presentation College website within 10 days of quarter-end. ? The institutional aid report for the quarter ending September 30, 2021, was not uploaded to the Presentation College website within 10 days of quarter-end. ? The annual report for 2021 was submitted on July 29, 2022 which was after the required reporting date of May 6, 2022. Responsible Individuals: James (Rocky) Query, Interim CFO and Jessica Papa, Director of Financial Aid Corrective Action Plan: The Business Office and Financial Aid Office have initiated a review of these reporting deficiencies with corrective action to be taken as soon as possible. Anticipated Completion Date: Ongoing with completion anticipated prior to March 30th.
View Audit 79889
Finding 90882 (2022-005)
Significant Deficiency 2022
Presentation College
SD
Student Financial Aid Subrecipient Monitoring Reporting
Finding 2022-005 Special Tests and Provisions ? Enrollment Reporting Federal Agency Name: Department of Education Program Name: Student Financial Aid Cluster CFDA # 84.268 ? Federal Direct Student Loans CFDA # 84.063 ? Federal Pell Grant Program Finding Summary: During testing of enrollment reportin...
Finding 2022-005 Special Tests and Provisions ? Enrollment Reporting Federal Agency Name: Department of Education Program Name: Student Financial Aid Cluster CFDA # 84.268 ? Federal Direct Student Loans CFDA # 84.063 ? Federal Pell Grant Program Finding Summary: During testing of enrollment reporting, the following deficiencies were noted: ? 1 of 81 students was reported to NSDLS with incorrect effective dates. ? 3 of 81 students were reported to NSLDS with incorrect status changes. ? 9 of 81 students were reported to NSLDS with incorrect program begin dates. Responsible Individuals: Jessica Papa, Director of Financial Aid Corrective Action Plan: Management has noted the high error rate and taken steps to improve review of reporting student enrollment information to NSDLS. The external review planned for the Spring term will also address this high error rate. Anticipated Completion Date: Ongoing.
View Audit 79889
Finding 90501 (2022-001)
Significant Deficiency 2022
Spoon River College District No. 534
IL
Reporting Internal Control / Segregation of Duties
Corrective Action Plan for Current Year Findings Finding 2022-001: Reporting COVID-19 Education Stabilization Fund ? Higher Education Emergency Relief Fund (HEERF) CFDA No. 84.425 Department of Education Direct Award Grant period: April 25, 2020 through June 30, 2023 Corrective Action Plan: Rec...
Corrective Action Plan for Current Year Findings Finding 2022-001: Reporting COVID-19 Education Stabilization Fund ? Higher Education Emergency Relief Fund (HEERF) CFDA No. 84.425 Department of Education Direct Award Grant period: April 25, 2020 through June 30, 2023 Corrective Action Plan: Reconciliation between the General Ledger and Financial Aid to ensure numbers match. As each quarterly report is completed, Financial Aid will send to the Business Office for review and confirmation before posting to the College Website. Financial Aid will review each student award after posting to ensure our awarding spreadsheet matches the amount entered in CX. This will be noted in the awarding spreadsheet by entering the amount of each award used to pay for charges on the student account and the amount refunded to the student. Create a checklist of reporting requirements to make sure every bullet point is covered in our reporting process. Person(s) Responsible: Jo Branson and Katey Davis Timing for Implementation: In process now Jo Branson ? Director, Financial Aid Katey Davis ? Assistant Director, Business & Auxiliary Services
View Audit 88933
Finding 88179 (2022-003)
Significant Deficiency 2022
Presentation College
SD
Student Financial Aid Reporting Special Tests & Provisions
Finding 2022-003 Special Tests and Provisions ? Return of Title IV Funds ? Calculation of the Amount of Title IV Assistance to be Returned, Timely Return of Funds Federal Agency Name: Department of Education Program Name: Student Financial Aid Cluster CFDA # 84.268 ? Federal Direct Student Loans CFD...
Finding 2022-003 Special Tests and Provisions ? Return of Title IV Funds ? Calculation of the Amount of Title IV Assistance to be Returned, Timely Return of Funds Federal Agency Name: Department of Education Program Name: Student Financial Aid Cluster CFDA # 84.268 ? Federal Direct Student Loans CFDA # 84.007 ? Federal Supplemental Educational Opportunity Grants (FSEOG) CFDA # 84.063 ? Federal Pell Grant Program Finding Summary: During testing over return of Title IV funds, the following deficiencies were noted: ? 5 of 8 students? percentage completion rate were calculated incorrectly which resulted in 3 of the 8 students not having the correct amount of Title IV funds to be returned. ? 1 of 8 students did not return Title IV funds in the required time frame. Responsible Individuals: James (Rocky) Query, Interim CFO and Jessica Papa, Director of Financial Aid Corrective Action Plan: The Business Office and Financial Aid Office have examined the internal control processes to address shortcomings that have contributed to deficiencies in the calculation and return of Title IV funds. External review of internal controls during the Spring term may contribute to further corrective actions. All required corrections in student accounts noted in the findings have been made. Anticipated Completion Date: Review and corrective action ongoing.
View Audit 79889
Finding 88052 (2022-002)
Material Weakness 2022
Mercy Retirement and Care Center
CA
Eligibility Internal Control / Segregation of Duties Special Tests & Provisions
Finding Number 2022-002 Internal controls over distributions of USDA Foods to recipients (Material Weakness) Response and Corrective Action Plan: Given the change in distribution approach, use of the Link2Feed website by food recipients was hard to enforce com...
Finding Number 2022-002 Internal controls over distributions of USDA Foods to recipients (Material Weakness) Response and Corrective Action Plan: Given the change in distribution approach, use of the Link2Feed website by food recipients was hard to enforce compliance. However, effective immediately, processes will be put in place to ensure all food recipients register on Link2Feed as required. Responsible Person: Janice Roberts, Program Director, under the oversight of John Cruz, Mercy Executive Director. Estimated Completion Date: November 30, 2022
View Audit 75713
Rose Michael Gardens
IL
Reporting § 200.512
Finding 2022-003 - Single Audit Reporting Package Submission (Repeat Finding) Responsible Person, Title: Vanessa Keppner, Board SecretaryITreasurer Anticipated Completion Date: Completed Response: We concur with this finding. The board has approved use of a new auditing firm which has improved the t...
Finding 2022-003 - Single Audit Reporting Package Submission (Repeat Finding) Responsible Person, Title: Vanessa Keppner, Board SecretaryITreasurer Anticipated Completion Date: Completed Response: We concur with this finding. The board has approved use of a new auditing firm which has improved the timeliness of the audit. The FY21 audit will be planned to be completed and submitted in the correct time frame.
View Audit 74896
Finding 88046 (2022-002)
Significant Deficiency 2022
Rose Michael Gardens
IL
Eligibility HUD Housing Programs Reporting
Finding 2022-002 - Oversight of Computation of Tenant Eligibility of Assistance Responsible Person, Title: Vanessa Keppner, Board SecretaryITreasurer Anticipated Completion Date: Ongoing Response: Management will conduct initial certification reviews prior to an incoming tenants move in finalization...
Finding 2022-002 - Oversight of Computation of Tenant Eligibility of Assistance Responsible Person, Title: Vanessa Keppner, Board SecretaryITreasurer Anticipated Completion Date: Ongoing Response: Management will conduct initial certification reviews prior to an incoming tenants move in finalization. Additionally, reviews will take place for all tenants during the annual recertification process to ensure accurate calculations. Documentation will then be kept with each years information within the tenant file.
View Audit 74896
Hancock County Housing Associates
IL
Reporting § 200.512
Finding 2022-003 - Single Audit Reporting Package Submission (Repeat Finding) Responsible Person, Title: Vanessa Keppner, Board SecretarylTreasurer Anticipated Completion Date: Completed Response: We concur with this finding. The board has approved use of a new auditing firm which has improved the t...
Finding 2022-003 - Single Audit Reporting Package Submission (Repeat Finding) Responsible Person, Title: Vanessa Keppner, Board SecretarylTreasurer Anticipated Completion Date: Completed Response: We concur with this finding. The board has approved use of a new auditing firm which has improved the timeliness of the audit. The FY21 audit will be planned to be completed and submitted in the correct time frame.
View Audit 80742
Finding 88044 (2022-002)
Significant Deficiency 2022
Hancock County Housing Associates
IL
Eligibility HUD Housing Programs Reporting
Finding 2022-002 - Oversight of Computation of Tenant Eligibility of Assistance Responsible Person, Title: Vanessa Keppner, Board SecretarylTreasurer Anticipated Completion Date: Ongoing Response: Management will conduct initial certification reviews prior to an incoming tenants move in finalization...
Finding 2022-002 - Oversight of Computation of Tenant Eligibility of Assistance Responsible Person, Title: Vanessa Keppner, Board SecretarylTreasurer Anticipated Completion Date: Ongoing Response: Management will conduct initial certification reviews prior to an incoming tenants move in finalization. Additionally, reviews will take place for all tenants during the annual recertification process to ensure accurate calculations. Documentation will then be kept with each years information within the tenant file.
View Audit 80742
Grandview Square Cooperative, Inc.
IN
Questioned Costs HUD Housing Programs Reporting
Grandview Square Cooperative, Inc. respectfully submits the following Corrective Action Plan for the year ended May 31, 2022. Name and address of the independent public accounting firm who conducted the related audit: Comer, Nowling And Associates, P.C. 10475 Crosspoint Boulevard, Suite 200 Ind...
Grandview Square Cooperative, Inc. respectfully submits the following Corrective Action Plan for the year ended May 31, 2022. Name and address of the independent public accounting firm who conducted the related audit: Comer, Nowling And Associates, P.C. 10475 Crosspoint Boulevard, Suite 200 Indianapolis, Indiana 46256 Finding 2022-001 Corrective Action Planned ? The replacement reserve account was underfunded in the amount of $148 during the year ended May 31, 2022. Management will deposit the required amount into the replacement reserve and confirm all future required deposit increases are implemented. Contact Person(s) Responsible ? Joe Holland, Director of Accounting, Kirkpatrick Management Anticipated Completion Date ? September 15, 2022 Auditee Disagreements ? N/A This corrective action plan was prepared by Kirkpatrick Management, the management company, on behalf of Grandview Square Cooperative, Inc. _______________________________ Joe Holland, Controller Kirkpatrick Management 5702 Kirkpatrick Way Indianapolis, Indiana 46220 317-570-4358
View Audit 79465 Questioned Costs: $1
Finding 88042 (2022-003)
Material Weakness 2022
Rio Housing Association, Inc. /covenant Place 075-Ee045
WI
Internal Control / Segregation of Duties Eligibility Material Weakness
2022-003 Segregation of Duties Supportive Housing for the Elderly ? Assistance Listing No. 14.157 Recommendation: The Project should continue to evaluate its staffing in order to segregate incompatible duties whenever possible. Explanation of disagreement with audit finding: There is no disagreement...
2022-003 Segregation of Duties Supportive Housing for the Elderly ? Assistance Listing No. 14.157 Recommendation: The Project should continue to evaluate its staffing in order to segregate incompatible duties whenever possible. Explanation of disagreement with audit finding: There is no disagreement with the audit finding. Action taken in response to finding: The board of directors will continue to closely monitor the financial operations of the Project. Name(s) of the contact person(s) responsible for corrective action: Mary Gilberts, Management Agent Planned completion date for corrective action plan: June 2023 If the Housing and Urban Development has questions regarding this plan, please call Mary Gilberts at 608-838-4000
View Audit 78103
Hamilton Place Apartments
IL
Reporting § 200.512
Finding 2022-003 - Single Audit Reporting Package Submission (Repeat Finding) Responsible Person, Title: Vanessa Keppner, Board Secretaryrrreasurer Anticipated Completion Date: Completed Response: We concur with this finding. The board has approved use of a new auditing firm which has improved the t...
Finding 2022-003 - Single Audit Reporting Package Submission (Repeat Finding) Responsible Person, Title: Vanessa Keppner, Board Secretaryrrreasurer Anticipated Completion Date: Completed Response: We concur with this finding. The board has approved use of a new auditing firm which has improved the timeliness of the audit. The FY21 audit will be planned to be completed and submitted in the correct time frame.
View Audit 78100
Finding 88037 (2022-002)
Significant Deficiency 2022
Hamilton Place Apartments
IL
Eligibility HUD Housing Programs Reporting
Finding 2022-002 - Oversight of Computation of Tenant Eligibility of Assistance Responsible Person, Title: Vanessa Keppner, Board Secretaryrrreasurer Anticipated Completion Date: Ongoing Response: Management will conduct initial certification reviews prior to an incoming tenants move in finalization...
Finding 2022-002 - Oversight of Computation of Tenant Eligibility of Assistance Responsible Person, Title: Vanessa Keppner, Board Secretaryrrreasurer Anticipated Completion Date: Ongoing Response: Management will conduct initial certification reviews prior to an incoming tenants move in finalization. Additionally, reviews will take place for all tenants during the annual recertification process to ensure accurate calculations. Documentation will then be kept with each years information within the tenant file.
View Audit 78100
Finding 84725 (2022-016)
Material Weakness 2022
Scott County School District 2
IN
Subrecipient Monitoring Matching / Level of Effort / Earmarking Internal Control / Segregation of Duties § 200.302 § 200.303 § 200.328 § 200.329 § 200.334
FINDING 2022-016 Contact Person Responsible for Corrective Action: Casey Brewster Contact Phone Number: 812-752-8935 Views of Responsible Official: We concur with the finding Description of Corrective Action Plan: The approved grant budgets for all federal grants will be input into the financial man...
FINDING 2022-016 Contact Person Responsible for Corrective Action: Casey Brewster Contact Phone Number: 812-752-8935 Views of Responsible Official: We concur with the finding Description of Corrective Action Plan: The approved grant budgets for all federal grants will be input into the financial management system and with all expenditures reported monthly from the Treasurer to the Director overseeing the federal grant for review and final approval. The Director shall be one of the approvers within the approval chain of federal grant funds the Director oversees. The Director shall be responsible for reviewing and utilizing actual expenditure reports to complete the annual reports, or any other reports, prior to another documented review by the Treasurer or CFO. All documentation related to the reports shall be maintained for future audit purposes. Anticipated Completion Date: April 2023.
View Audit 90090
Finding 84713 (2022-006)
Material Weakness 2022
Scott County School District 2
IN
Subrecipient Monitoring Cash Management Material Weakness § 200.207 § 200.208 § 200.302 § 200.303 § 200.305
FINDING 2022-006 Contact Person Responsible for Corrective Action: Casey Brewster Contact Phone Number: 812-752-8935 Views of Responsible Official: We concur with the finding. INDIANA STATE BOARD OF ACCOUNTS 67 Description of Corrective Action Plan: Additional training related to grant budgets enter...
FINDING 2022-006 Contact Person Responsible for Corrective Action: Casey Brewster Contact Phone Number: 812-752-8935 Views of Responsible Official: We concur with the finding. INDIANA STATE BOARD OF ACCOUNTS 67 Description of Corrective Action Plan: Additional training related to grant budgets entered into and monitored within the financial software will occur, as will the new practice of having the program directors initiating monthly reimbursement requests informed by the accurate reports from the software (ledger), with documented review by the Treasurer or CFO. Additional training over the reporting requirements is taking place with the Treasurer, CFO and Directors overseeing federal funds provide accurate reporting. Anticipated Completion Date: June 2023
View Audit 90090
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