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Corrective Action Plans

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Finding 561475 (2024-001)
Material Weakness 2024
North Mason School District No. 403
WA
Subrecipient Monitoring Allowable Costs / Cost Principles Internal Control / Segregation of Duties
Finding ref number: 2024-001 Finding caption: The District did not have adequate internal controls and did not comply with federal Title I eligibility requirements. Name, address, and telephone of District contact person: Dan King 250 E Campus Dr. Belfair, WA 98528 (360) 277-2107 Corrective actio...
Finding ref number: 2024-001 Finding caption: The District did not have adequate internal controls and did not comply with federal Title I eligibility requirements. Name, address, and telephone of District contact person: Dan King 250 E Campus Dr. Belfair, WA 98528 (360) 277-2107 Corrective action the auditee plans to take in response to the finding: The district is strengthening its internal controls for monitoring the Per Pupil Expenditure (PPE) to match higher poverty concentration in its schools by the following: 1. Developing and utilizing an Excel Spreadsheet as a “PPE Tool” to allocate funds appropriately a. The PPE Tool will be a shared working document between the Business Office, Human Resources, and Title I Coordinator, b. The PPE Tool will be utilized when applying for the 2025-2026 Consolidated Grant and all future Consolidated Grant applications; and, c. The PPE Tool will be used when completing budgetary reviews at cabinet meetings. These measures will be implemented going forward as internal controls for ensuring compliance with eligibility requirements for Title I funding. Anticipated date to complete the corrective action: Beginning July 2025 when the District will be completing the Consolidated Grant application in the Education Grants Management System (EGMS).
View Audit 357060
Finding 561446 (2024-002)
Material Weakness 2024
Valley of the Sun Young Mens Christian Association
AZ
Reporting Material Weakness
Assistance Listing Number: 2024-002 Program: 93.434 Federal Agency: Every Student Succeeds Act/Preschool Development Grants Pass-Through Agencies: U.S. Department of Health and Human Services Contract State of Arizona Number: 90TP0087-01-00 Award Year: January 1, 2024 – September 30, 202...
Assistance Listing Number: 2024-002 Program: 93.434 Federal Agency: Every Student Succeeds Act/Preschool Development Grants Pass-Through Agencies: U.S. Department of Health and Human Services Contract State of Arizona Number: 90TP0087-01-00 Award Year: January 1, 2024 – September 30, 2024 Compliance Requirement: Reporting Criteria: Per the Preschool Development grant (“PDG”) manual provided by the grantor, a completion report is required to be submitted at the end of each grant award period. Condition: Required report was not submitted to the granting agency timely. Name of Contact Person: Connie Nelson, Chief Administration Officer Phone Number: 480-695-8799 Anticipated Completion Date: May 31, 2025 Views of Responsible Officials and Corrective Actions: The current YMCA Grant tracking form will be updated to include reporting requirement dates. The Associate Vice President of Finance (AVP) will maintain a calendar of all grant reporting requirements. The calendar will be populated as grants are awarded and reporting deadlines will be clarified with the governmental agencies if questions arise. The tracking form is reviewed twice monthly and is accessible to all members of the Finance team tasked with grant reporting and will be monitored by the AVP and Sr. Vice President of Finance.
View Audit 357040
Finding 561445 (2024-001)
Significant Deficiency 2024
Valley of the Sun Young Mens Christian Association
AZ
Reporting Significant Deficiency Internal Control / Segregation of Duties
Item: 2024-001 Assistance Listing Number: 17.289 Program: Community Project Funding/ Congressionally Directed Spending Federal Agency: U.S. Department of Labor Pass-Through Agencies: N/A Contract Number: 24A60CP000265-01-00 Award Year: April 1, 2024 – December 31, 2024 Compliance Requ...
Item: 2024-001 Assistance Listing Number: 17.289 Program: Community Project Funding/ Congressionally Directed Spending Federal Agency: U.S. Department of Labor Pass-Through Agencies: N/A Contract Number: 24A60CP000265-01-00 Award Year: April 1, 2024 – December 31, 2024 Compliance Requirement: Reporting Criteria: Per the grant agreement, award recipients are required to submit quarterly and final narrative reports on grant activities funded under this award. All reports are due by the 15th day of the second month after each calendar-year quarter. Condition: A required report was not submitted to the granting agency timely. Name of Contact Person: Connie Nelson, Chief Administration Officer Phone Number: 480-695-8799 Anticipated Completion Date: May 31, 2025 Views of Responsible Officials and Corrective Actions: The current YMCA Grant tracking form will be updated to include reporting requirement dates. The Associate Vice President of Finance (AVP) will maintain a calendar of all grant reporting requirements. The calendar will be populated as grants are awarded and reporting deadlines will be clarified with the governmental agencies if questions arise. The tracking form is reviewed twice monthly and is accessible to all members of the Finance team tasked with grant reporting and will be monitored by the AVP and Sr. Vice President of Finance.
View Audit 357040
West Virginia High Technology Consortium Foundation
WV
Reporting § 200.512
CONTACT PERSON For finding resolution and Single Audit matters, please contact Stacey Layman, Director of Accounting, Contracts, and Human Resources. 2024-005 DATA COLLECTION FORM COMPLIANCE (11.469 CONGRESSIONALLY IDENIFIED AWARDS AND PROJECTS) Corrective Action- We will complete all future Single...
CONTACT PERSON For finding resolution and Single Audit matters, please contact Stacey Layman, Director of Accounting, Contracts, and Human Resources. 2024-005 DATA COLLECTION FORM COMPLIANCE (11.469 CONGRESSIONALLY IDENIFIED AWARDS AND PROJECTS) Corrective Action- We will complete all future Single Audits in a timely manner and to the Federal Audit Clearinghouse prior to the required deadline to ensure all compliance requirements are met.
View Audit 357034
Finding 561441 (2024-004)
Significant Deficiency 2024
West Virginia High Technology Consortium Foundation
WV
Cash Management Reporting Internal Control / Segregation of Duties
CONTACT PERSON For finding resolution and Single Audit matters, please contact Stacey Layman, Director of Accounting, Contracts, and Human Resources. 2024-004 INTERNAL CONTROLS OVER COMPLIANCE (11.469 CONGRESSIONALLY IDENTIFIED AWARDS AND PROJECTS) Corrective Action- All invoices are reviewed and a...
CONTACT PERSON For finding resolution and Single Audit matters, please contact Stacey Layman, Director of Accounting, Contracts, and Human Resources. 2024-004 INTERNAL CONTROLS OVER COMPLIANCE (11.469 CONGRESSIONALLY IDENTIFIED AWARDS AND PROJECTS) Corrective Action- All invoices are reviewed and approved by the program manager before being submitted for payment. Quarterly and semi-annual reporting are reviewed by program manager(s) prior to being submitted.
View Audit 357034
Ronan School District
MT
Reporting
Finding 2024-002 - Audit Report Submission Deadline: The FY23 audit experienced delays due to challenges with the prior auditor. Additionally , the FY24 audit was affected by the District's conversion to a new Financial/HR software system. Initial setup issues, resolved by October 2024, delayed the ...
Finding 2024-002 - Audit Report Submission Deadline: The FY23 audit experienced delays due to challenges with the prior auditor. Additionally , the FY24 audit was affected by the District's conversion to a new Financial/HR software system. Initial setup issues, resolved by October 2024, delayed the completion of cash balances until December 2024. Compounding these delays were difficulties reconciling cash due to discrepancies at the County Treasurer's office. Corrective Actions: • The software issues have been fully resolved. • The District has successfully reconciled cash and revenue with the County Treasurer. • No further issues are anticipated for future audit submissions.
View Audit 357009
Finding 561416 (2024-003)
Material Weakness 2024
City of Jackson
KY
Reporting
The City will review current processes and realign Immediately duties and processes to improve internal controls within the identification of federal award expenditures.
The City will review current processes and realign Immediately duties and processes to improve internal controls within the identification of federal award expenditures.
View Audit 357001
Finding 561415 (2024-002)
Material Weakness 2024
Unadilla Housing Authority
GA
HUD Housing Programs Reporting
Noncompliance with Reporting (Public Housing Capital Fund ALN 14.872) Housing Authority staff has attended training regarding proper closeout of CFP grants. The Authority’s staff will continue to attend trainings to ensure that the Authority is in compliance with all CFP reporting requiremen...
Noncompliance with Reporting (Public Housing Capital Fund ALN 14.872) Housing Authority staff has attended training regarding proper closeout of CFP grants. The Authority’s staff will continue to attend trainings to ensure that the Authority is in compliance with all CFP reporting requirements. Date of completion: Ongoing
View Audit 357000
Finding 561414 (2024-001)
Material Weakness 2024
Unadilla Housing Authority
GA
Cash Management Reporting
Noncompliance with Period of Performance (Public Housing Capital Fund ALN 14.872) Housing Authority staff has attended training regarding the proper reporting of CFP obligations and expenditures. The Authority’s staff will continue to attend trainings to ensure that the Authority is in compl...
Noncompliance with Period of Performance (Public Housing Capital Fund ALN 14.872) Housing Authority staff has attended training regarding the proper reporting of CFP obligations and expenditures. The Authority’s staff will continue to attend trainings to ensure that the Authority is in compliance with all CFP reporting requirements. Date of completion: Ongoing
View Audit 357000
Finding 561408 (2024-003)
Material Weakness 2024
Castle Rock School District No. 401
WA
Procurement, Suspension & Debarment Subrecipient Monitoring Allowable Costs / Cost Principles
CORRECTIVE ACTION PLAN FOR FINDINGS REPORTED UNDER UNIFORM GUIDANCE Castle Rock School District No. 401 September 1, 2023 through August 31, 2024 This schedule presents the corrective action the District is planning to take for findings included in this report in accordance with Title 2 U.S. Code ...
CORRECTIVE ACTION PLAN FOR FINDINGS REPORTED UNDER UNIFORM GUIDANCE Castle Rock School District No. 401 September 1, 2023 through August 31, 2024 This schedule presents the corrective action the District is planning to take for findings included in this report in accordance with Title 2 U.S. Code of Federal Regulations (CFR) Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance). Finding ref number: 2024-003 Finding caption: The District did not have adequate internal controls and did not comply with federal wage rate requirements. Name, address, and telephone of District contact person: Gloria Dupree, CSBS, CSBO Director of Fiscal Services Castle Rock School District 600 Huntington Ave S Castle Rock, WA 98611 Phone: 360.501.3132 Corrective action the auditee plans to take in response to the finding: (If the auditee does not concur with the finding, the auditee must list the reasons for disagreement). • Provide a check list for finance, facilities, and procurement staff on Davis-Bacon compliance requirements, including how to access and apply wage determinations from SAM.gov. • Require all contractors and subcontractors on federally funded projects to sign certifications of compliance with federal wage laws. • Implement a checklist for federal construction projects. Provide training to all relevant staff on reviewing and verifying certified payroll reports. Anticipated date to complete the corrective action: 06/30/2025
View Audit 356985
Finding 561400 (2024-001)
Significant Deficiency 2024
Jefferson County
OR
Reporting Significant Deficiency Internal Control / Segregation of Duties § 200.516
Recommendation: The county staff and management should review roles and responsibilities related to the annual reporting requirements and develop controls to ensure that regardless of position turnover, the required reporting is able to be submitted in a timely manner. This may include ensuring mult...
Recommendation: The county staff and management should review roles and responsibilities related to the annual reporting requirements and develop controls to ensure that regardless of position turnover, the required reporting is able to be submitted in a timely manner. This may include ensuring multiple county personnel are aware of deadlines and required reporting. Views of Responsible Officials and Planned Corrective Actions: The county understands and concurs with this finding. The county will employ a system to ensure timely reporting that includes additional oversite of the program by the County administration. The position responsible for reporting has also undergone turnover and the new employee responsible for such reporting will be informed of the required deadlines.
View Audit 356966
Finding 561396 (2024-001)
Significant Deficiency 2024
Lee County, Florida
FL
Internal Control / Segregation of Duties Subrecipient Monitoring Cash Management § 200.302 § 200.303
U.S Department of Treasury 2024-001 Coronavirus State and Local Fiscal Recovery Funds – Assistance Listing No. 21.027 Recommendation: We recommended that the organization implement a review and approval process for all quarterly progress report submissions. This should include: •Training staff on...
U.S Department of Treasury 2024-001 Coronavirus State and Local Fiscal Recovery Funds – Assistance Listing No. 21.027 Recommendation: We recommended that the organization implement a review and approval process for all quarterly progress report submissions. This should include: •Training staff on the importance of the review and approval process. •Ensuring adequate staffing levels to handle the review process. •Developing clear guidelines and procedures for the review and approvalprocess. •Regularly monitoring and auditing the review process to ensure compliance. Explanation of disagreement with audit finding: Management concurs with the finding. Action taken in response to finding: Additional fiscal staff has been hired to assist with various fiscal tasks including grant compliance and reporting. The guidelines are being updated, the checklist expanded, and documentation of secondary approval of reports is being retained. Grant guidelines, procedures, and checklists will be utilized to ensure compliance is maintained. Name(s) of the contact person(s) responsible for corrective action: Pete Winton Planned completion date for corrective action plan: The above action plan will be implemented in fiscal year 2025.
View Audit 356961
Finding 561303 (2024-003)
Significant Deficiency 2024
Gulf Coast Jewish Family and Community Services, INC
FL
Reporting
April 9, 2025 CORRECTIVE ACTION PLAN: June 30, 2024 Identifying Number 2024-003: Reporting Finding: Linder the Uniform Guidance, Section 200.512, Report Submission, the audit must be completed, and the data collection form and single audit reporting package must be submitted to the Federal Audit ...
April 9, 2025 CORRECTIVE ACTION PLAN: June 30, 2024 Identifying Number 2024-003: Reporting Finding: Linder the Uniform Guidance, Section 200.512, Report Submission, the audit must be completed, and the data collection form and single audit reporting package must be submitted to the Federal Audit Clearinghouse (FAC) within the earlier or 30 calendar days after receipt of the auditor's report, or nine months after the end of the audit period. Additionally, internal controls pertaining to monthly and year-end close processes should include procedures to ensure all supporting schedules are prepared and reviewed timely ensuring timely audits and compliance with the Committee of Sponsoring Organizations (COSO) framework. The audit of the Organization for the year ended June 30, 2024, had a submission deadline of March 31, 2025. The Organization's June 30, 2024 Single Audit package was not submitted to the FAC by the deadline of March 31, 2025. Significant delays stemming from the Organization's year-end closing process extended over a prolonged period due to staffing challenges. As a result, delays in the completion of the audit result in required audit procedures and ultimate completion date to extend beyond the regulatory deadline. Corrective Action Taken or Planned: Management has reviewed the recommendations and will develop a schedule with auto reminders to ensure that these reporting requirements are completed on a timely basis. The corrective action will be implemented no later than June 30, 2025. The primary designated official is the Chief Financial Officer Anthony Saccento, CPA
View Audit 356947
Finding 561301 (2024-001)
Material Weakness 2024
Region 1 Planning Council
IL
Cash Management Reporting Internal Control / Segregation of Duties
Condition: During audit fieldwork, our testing resulted in a restatement of fund balance in order to correct payroll liabilities that were improperly recorded in prior years. Plan: The Council and Director of Finance will implement internal controls to properly record payroll liabilities on a timely...
Condition: During audit fieldwork, our testing resulted in a restatement of fund balance in order to correct payroll liabilities that were improperly recorded in prior years. Plan: The Council and Director of Finance will implement internal controls to properly record payroll liabilities on a timely basis prior to audit fieldwork. Anticipated Date of Completion: June 30, 2025 Name of Contact Person: Kayla Gipson, Director of Finance Management Response: Agree with the finding. In FY24, we implemented a new accounting software. The Director of Finance will implement additional internal controls to ensure payroll liabilities are recorded properly.
View Audit 356945
Finding 561300 (2024-001)
Significant Deficiency 2024
Baltimore Regional Housing Partnership, Inc.
MD
HUD Housing Programs Reporting Significant Deficiency
Audit Finding Reference: 2024 - 001 Planned Corrective Action: BRHP continues weekly reporting of Request for Tenancy Approval processing and HAP Contract executions to identify any files where the 60-day deadline is approaching. PIC uploads continue to occur weekly. Hiring and retention of staff wh...
Audit Finding Reference: 2024 - 001 Planned Corrective Action: BRHP continues weekly reporting of Request for Tenancy Approval processing and HAP Contract executions to identify any files where the 60-day deadline is approaching. PIC uploads continue to occur weekly. Hiring and retention of staff while also managing through transitions remains a focus to preserve continuity for Housing Choice Voucher functions. Name of Contact Person: FaShaunDa Walton, Housing Mobility Director, fwalton@brhp.org Anticipated completion date: December 31, 2025
View Audit 356938
Finding 561298 (2024-001)
Material Weakness 2024
Center for Energy and Environment
MN
Subrecipient Monitoring Reporting Material Weakness
EERE Information Dissemination, Outreach, Training, and Technical Analysis/Assistance Grant – Assistance Listing No. 81.117 Recommendation: We recommend the Organization puts a process in place to ensure the required reporting in completed in the timeline allowed by the granting agency and to comple...
EERE Information Dissemination, Outreach, Training, and Technical Analysis/Assistance Grant – Assistance Listing No. 81.117 Recommendation: We recommend the Organization puts a process in place to ensure the required reporting in completed in the timeline allowed by the granting agency and to complete any missed or late reporting requirements Explanation of disagreement with audit finding: There is no disagreement with the audit finding. Action taken in response to finding: Center for Energy and Environment will implement FFATA reporting as an integral component of our Subrecipient Monitoring Framework. In accordance with federal requirements, CEE will report the details of all first-tier subaward and subcontract agreements in the Federal Funding Accountability and Transparency Act Subaward Reporting System (FSRS). Reporting will occur in the month following the date of obligation for all new first-tier subawards and subcontracts exceeding $30,000. Additionally, CEE will comply with the executive compensation reporting requirement when the applicable reporting conditions are met. Name(s) of the contact person(s) responsible for corrective action: Magdalena Alonso, (Controller) and Laura Miller (Compliance Accountant) Planned completion date for corrective action plan: 05/12/02025
View Audit 356936
Finding 561270 (2024-001)
Significant Deficiency 2024
Alabama Agricultural Development Authority
AL
Reporting Internal Control / Segregation of Duties Subrecipient Monitoring § 200.303
The Authority obtained answers from USDA to questions specific to the Authority's operations after the due date of the semiannual report. The Authority will be proactivt to follow up with USDA when questions and information are submitted for preliminary review. Reports will be prepared and submitted...
The Authority obtained answers from USDA to questions specific to the Authority's operations after the due date of the semiannual report. The Authority will be proactivt to follow up with USDA when questions and information are submitted for preliminary review. Reports will be prepared and submitted in a timely manner.
View Audit 356896
Housing Authority of Carbon County
UT
HUD Housing Programs Reporting Internal Control / Segregation of Duties
The Housing Authority will implement a standardized process for documenting rent reasonableness across all tenant files, including those from the Emery County merger, and will explore automated tools to streamline the determination and documentation process. Staff will also receive training to ensur...
The Housing Authority will implement a standardized process for documenting rent reasonableness across all tenant files, including those from the Emery County merger, and will explore automated tools to streamline the determination and documentation process. Staff will also receive training to ensure compliance with the requirements moving forward.
View Audit 356892
Finding 561258 (2024-001)
Material Weakness 2024
Irl Council
FL
Reporting Period of Performance § 200.303
MW 2024‐001 REPORTING Recommendation: The Chief Operating Officer should obtain in writing any adjustments or clarifications to the grant awards to ensure the requested reports are prepared and reviewed. Management’s Response: EPA has never requested the SF425 (Federal Financial Reporting Form) from...
MW 2024‐001 REPORTING Recommendation: The Chief Operating Officer should obtain in writing any adjustments or clarifications to the grant awards to ensure the requested reports are prepared and reviewed. Management’s Response: EPA has never requested the SF425 (Federal Financial Reporting Form) from year’s prior and we were told verbally that we were only required to submit them at grant closeout. During a current EPA OIG audit, we were informed that the procedural process we were following was incorrect and that yearly reports were required to be submitted. To bring the IRL Council back into compliance with all federal awards, the Chief Operating Officer completed the FY 2024 forms and submitted them to EPA on March 10, 2025. Responsible Party: Daniel Kolodny, Chief Operating Officer Anticipated Completion Date: Remedial action completed on March 10, 2025.
View Audit 356882
Finding 561226 (2024-002)
Significant Deficiency 2024
Southeast Alaska Watershed Coalition
AK
Subrecipient Monitoring Reporting Significant Deficiency
FFATA reporting for all existing and future subawards will be implemented immediately. All SAWC staff involved in the writing and granting of subawards will be briefed on FFATA reporting requirements, and FFATA reporting will be included as a required step in any materials guiding the subaward grant...
FFATA reporting for all existing and future subawards will be implemented immediately. All SAWC staff involved in the writing and granting of subawards will be briefed on FFATA reporting requirements, and FFATA reporting will be included as a required step in any materials guiding the subaward granting process going forward.
View Audit 356865
Finding 561206 (2024-001)
Material Weakness 2024
College Place School District No. 250
WA
Subrecipient Monitoring Allowable Costs / Cost Principles Material Weakness
College Place Public Schools will take the following steps to prevent future noncompliance with time-and-effort documentation requirements: 1. Clarify Procedures: District leadership has revised internal protocols for documenting staff funded by federal grants, including fixed-schedule and semiannua...
College Place Public Schools will take the following steps to prevent future noncompliance with time-and-effort documentation requirements: 1. Clarify Procedures: District leadership has revised internal protocols for documenting staff funded by federal grants, including fixed-schedule and semiannual reporting procedures. (Already corrected effective September 2024) 2. Staff Training: Business office and program staff will be retrained in by July 31, 2025 on federal documentation standards, including OSPI Bulletin 048-17. (Completion by July 31, 2025) 3. Internal Review: A quarterly review process is now in place to ensure proper documentation is collected and retained for all federally funded personnel. (Already corrected effective September 2024) Grant Transition Oversight: All funding transitions (e.g., ESSER to TFCCLC) will now require a pre-transition compliance review by Director of Business Services and CPPS Payroll Specialist to avoid misaligned timelines and documentation gaps. (Completion by July 31, 2025)
View Audit 356827
Finding 561204 (2024-002)
Significant Deficiency 2024
Hogar Manuel Mediavilla Negron INC
PR
Internal Control / Segregation of Duties Reporting
Finding No, 2024-002 DATA COLLECTION FORM DUE DATES We acknowledge the audit finding regarding the untimely submission of the Data Collection Form (DCF). We recognize the importance of timely filing in compliance with federal requirements and are committed to addressing this issue. To ensure the DCF...
Finding No, 2024-002 DATA COLLECTION FORM DUE DATES We acknowledge the audit finding regarding the untimely submission of the Data Collection Form (DCF). We recognize the importance of timely filing in compliance with federal requirements and are committed to addressing this issue. To ensure the DCF is filed on time in the future, we will implement improved communication and coordination between our finance team, external auditors, and relevant stakeholders. Specifically, we will: • Establish an internal timeline aligned with federal deadlines, • Schedule earlier engagement and planning meetings with the audit team, • Assign clear roles and responsibilities to team members, and • Monitor progress regularly to ensure timely completion of audit-related tasks.
View Audit 356823
Finding 561203 (2024-001)
Significant Deficiency 2024
Hogar Manuel Mediavilla Negron INC
PR
Reporting Matching / Level of Effort / Earmarking Internal Control / Segregation of Duties § 200.302
Finding No. 2024-001 NONCOMPLIANCE WITH US GAAP – VARIABLE INTEREST ENTITIES (VIE) We acknowledge the audit finding and appreciate the auditor’s diligence in identifying the issue. After evaluating the matter, we agree that the effect on the consolidated financial statements is immaterial and does n...
Finding No. 2024-001 NONCOMPLIANCE WITH US GAAP – VARIABLE INTEREST ENTITIES (VIE) We acknowledge the audit finding and appreciate the auditor’s diligence in identifying the issue. After evaluating the matter, we agree that the effect on the consolidated financial statements is immaterial and does not impact the fair presentation of our financial position, results of operations, or cash flows. Additionally, after assessing the costs and benefits of remediation, we have determined that the corrective action required to fully address this issue is not cost-effective at this time. The resources required would outweigh the potential benefits, particularly given the immaterial nature of the issue and the lack of impact on users of the financial statements. We, will continue to monitor this area as part of our internal controls framework and will reassess if conditions change or if the issue becomes material in future periods.
View Audit 356823
Finding 561202 (2024-001)
Significant Deficiency 2024
Cayuga Community College
NY
Student Financial Aid Subrecipient Monitoring Reporting
Although there was a procedure in place for timely reporting of withdrawals, an employee retirement caused the lapse in reporting. As a safeguard in the future, we have updated the documents procedures to indicate that all documents will be sent digitally to the registrar’s office, rather than a com...
Although there was a procedure in place for timely reporting of withdrawals, an employee retirement caused the lapse in reporting. As a safeguard in the future, we have updated the documents procedures to indicate that all documents will be sent digitally to the registrar’s office, rather than a combination of paper delivery and/or email. By only email delivery, a trail can be followed to ensure both offices have received notification that the withdrawal process and its completion. As an additional safeguard, a regular review between all offices that manage student withdrawals will be conducted to ensure student cases have been completed timely. The email communication plan was put into place on February 13th, the monthly review will begin with the Month of March 2025.
View Audit 356821
Montana Legal Services Association Grantee 927000
MT
Reporting
Auditors Finding: We noted MLSA under reported subgrant revenues and expenses due a reconciling difference. Managements Response: Contact: Alison Paul, Executive Director MLSA concurs with this finding. Managements Corrective Action Plan: Management will hold an accounting team training to explain t...
Auditors Finding: We noted MLSA under reported subgrant revenues and expenses due a reconciling difference. Managements Response: Contact: Alison Paul, Executive Director MLSA concurs with this finding. Managements Corrective Action Plan: Management will hold an accounting team training to explain the accounting error and how to prevent this in the future. Management will continue quarterly reconciliations and review of expenses including refreshing the reconciliation if late journal entries are recorded. Management will continue to require the review and posting of journal entries under the current criteria. Periodic review and monitoring of revenue and expense accounts will be implemented to include, but not be limited to, reviewing abnormal entries in revenue and expense accounts.
View Audit 356803
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