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Corrective Action Plans

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Oak Park Plaza, Inc. (oak Park Plaza)
LA
Questioned Costs HUD Housing Programs Reporting
Finding Reference Number: 2022-001 Concur or Do Not Concur: Concur Agree or Disagree with Auditor Recommendations: Agree Actions Taken or Planned on the Finding: Management agrees with the finding. Management will submit the forms for HUD?s approval. Completion Date: August 18, 2022
Finding Reference Number: 2022-001 Concur or Do Not Concur: Concur Agree or Disagree with Auditor Recommendations: Agree Actions Taken or Planned on the Finding: Management agrees with the finding. Management will submit the forms for HUD?s approval. Completion Date: August 18, 2022
View Audit 18827 Questioned Costs: $1
Finding 21645 (2022-002)
Significant Deficiency 2022
Boys and Girls Club of Green Bay, Inc.
WI
Questioned Costs Eligibility Internal Control / Segregation of Duties
The Organization acknowledges the lack of an internal control process to assure all individuals claimed on federal grant activities met Temporary Assistance for Needy Families (TANF) eligibility requirements. To address this deficiency, we have developed internal controls to prevent ineligible indiv...
The Organization acknowledges the lack of an internal control process to assure all individuals claimed on federal grant activities met Temporary Assistance for Needy Families (TANF) eligibility requirements. To address this deficiency, we have developed internal controls to prevent ineligible individuals from being claimed: ? A second person, the Director of Quality & Process Improvement, reviews the data entered by the employee responsible for preparing program reports to verify TANF eligibility for each individual claimed on the grant ? Any errors discovered are corrected before the program report is approved ? After the employee?s work has been reviewed and any errors have been corrected, the Director of Quality & Process Improvement approves and submits the report The Organization will continue to implement an internal control system requiring that a second person reviews eligibility requirements before claiming individuals on the federal TANF grant.
View Audit 28276
El Redentor Apartments, Inc. (el Redentor Apts)
LA
Questioned Costs HUD Housing Programs Reporting
Finding Reference Number: 2022-001 Concur or Do Not Concur: Concur Agree or Disagree with Auditor Recommendations: Agree Actions Taken or Planned on the Finding: Management agrees with the finding. The funds will be reimbursed in the amounts of $2,089 and $4,034. Completion Date: September 9, 20...
Finding Reference Number: 2022-001 Concur or Do Not Concur: Concur Agree or Disagree with Auditor Recommendations: Agree Actions Taken or Planned on the Finding: Management agrees with the finding. The funds will be reimbursed in the amounts of $2,089 and $4,034. Completion Date: September 9, 2022
View Audit 27487 Questioned Costs: $1
Finding 21641 (2022-002)
Significant Deficiency 2022
Peoples Advantage Federal Credit Union
VA
Questioned Costs Period of Performance
Recommendation: Established a control procedure that reconciles the grant funds utilized as reflected in the accounting records to that being reported on the Use of Awards Report. Action Taken: Management agrees with the finding and will establish the recommended control procedure. The Use of Award...
Recommendation: Established a control procedure that reconciles the grant funds utilized as reflected in the accounting records to that being reported on the Use of Awards Report. Action Taken: Management agrees with the finding and will establish the recommended control procedure. The Use of Award report was corrected during the course of the audit.
View Audit 27146
Finding 21640 (2022-001)
Significant Deficiency 2022
Peoples Advantage Federal Credit Union
VA
Questioned Costs Eligibility Reporting
Recommendation: Established procedures to either identify and track eligible loans deployed during the RRP grant performance period or establish a method in which to validate the analysis and data provided by Inclusiv. Action Taken: Management agrees with the finding and will ensure we are able t...
Recommendation: Established procedures to either identify and track eligible loans deployed during the RRP grant performance period or establish a method in which to validate the analysis and data provided by Inclusiv. Action Taken: Management agrees with the finding and will ensure we are able to identify eligible loans deployed in the TM in the future.
View Audit 27146
Finding 21638 (2022-003)
Significant Deficiency 2022
Chapin Home for the Aging
NY
HUD Housing Programs Questioned Costs Reporting
2022-003 ? Timely Submission of Required Reporting Packages Federal Assistance Listing Number Name of Federal Program 14.129 Mortgage Insurance Nursing Homes, Intermediate Care Facilities, Board and Care Homes and Assisted Living Facilities Criteria The Home is required to file its Owner Cert...
2022-003 ? Timely Submission of Required Reporting Packages Federal Assistance Listing Number Name of Federal Program 14.129 Mortgage Insurance Nursing Homes, Intermediate Care Facilities, Board and Care Homes and Assisted Living Facilities Criteria The Home is required to file its Owner Certified Real Estate Assessment Center (REAC) financial statements by March 31, 2023, in accordance with U.S. Department of Housing and Urban Development (HUD) regulations. Condition The Home?s Certified REAC financial statement submission due March 31, 2023, was not filed timely. Questioned Costs None Context While performing the audit, we noted that the March 31, 2023 Owner?s Certification submission to REAC was not filed timely. Effect The failure to submit the Owner?s Certification on a timely basis caused the Home to be noncompliant with the reporting requirements of HUD. Recommendation We recommend that the Home ensure the filing of its HUD report is performed in accordance with HUD reporting requirements. Management's Response Management acknowledges that owner certified financial data is required to be submitted through HUD?s REAL ESTATE ASSESSMENT online system by March 31 of each year for the preceding calendar year. To ensure that this deadline is adhered to each year going forward the CFO or designee will create an aggressive closing schedule so that accurate financial information is available by February 15th of each year from which to create the owner certified submission.
View Audit 25007
Finding 21635 (2022-001)
Material Weakness 2022
Fibco Family Services, Inc.
AZ
Questioned Costs Material Weakness Reporting
Views of responsible officials and corrective action plan: Management understands and agrees with the finding and the recommendations. Management has accepted and recorded the proposed audit adjustments. Management plans to implement certain revenue cutoff procedures and year-end review procedures t...
Views of responsible officials and corrective action plan: Management understands and agrees with the finding and the recommendations. Management has accepted and recorded the proposed audit adjustments. Management plans to implement certain revenue cutoff procedures and year-end review procedures to ensure that material contribution revenue is properly identified, captured and recorded in accordance with generally accepted accounting principles in future years.
View Audit 22782
Finding 21633 (2022-002)
Significant Deficiency 2022
Realife Cooperative of Phalen Village
MN
Questioned Costs Reporting Internal Control / Segregation of Duties
Housing and Urban Development Realife Cooperative of Phalen Village respectfully submits the following corrective action plan for the year ended December 31, 2022. Westberg Eischens, PLLP 2630 1st Street South P.O. Box362 WIiimar, MN 56201 Audit Period: December 31, 2022 The findings from the...
Housing and Urban Development Realife Cooperative of Phalen Village respectfully submits the following corrective action plan for the year ended December 31, 2022. Westberg Eischens, PLLP 2630 1st Street South P.O. Box362 WIiimar, MN 56201 Audit Period: December 31, 2022 The findings from the December 31, 2022 schedule of findings and questioned costs and the summary schedule of prior audit findings are discussed below. The findings are numbered consistently with the numbers assigned in the schedules. Summary of audit results does not include findings and is not addressed. Finding 2022-002 Recommendation: We recommend that the Cooperative continue to review the auditor prepared adjusting journal entries and financial statements with the intention of understanding and acceptance of responsibility for reporting under generally accepted accounting principles, Action Taken: The Cooperative will continue to review the auditor prepared adjusting journal entries and financial statements with the intention of understanding and acceptance of responsibility for reporting under generally accepted accounting principles. Planned Completion Date: Not Applicable.
View Audit 18417
Finding 21627 (2022-001)
Material Weakness 2022
Cambridge Manor Tenant Council
IL
HUD Housing Programs Questioned Costs Cash Management
CORRECTIVE ACTION PLAN Finding No. 2022-01: Surplus Cash existing at December 31, 2021 was not deposited into a separate residual receipts account. Recommendation: Management should deposit the amount or request HUD's approval for a waiver. Action Taken or Planned: Due to pending cash requirements, ...
CORRECTIVE ACTION PLAN Finding No. 2022-01: Surplus Cash existing at December 31, 2021 was not deposited into a separate residual receipts account. Recommendation: Management should deposit the amount or request HUD's approval for a waiver. Action Taken or Planned: Due to pending cash requirements, we requested HUD's approval to waive the deposit requirement, however an answer was not obtained. We will again seek w waiver for the current year and, if not approved, we will follow the HUD Account Executive?s instructions on how to resolve the matter. Responsible Person: James Watt, Senior Vice President, Management Company Completion Date: July 31, 2023
View Audit 18784 Questioned Costs: $1
Torrington Voa Elderly Housing, INC (bell Park Tower)
VA
Cash Management HUD Housing Programs Reporting
Finding Reference Number: 2022-002 Concur or Do Not Concur: Concur Agree or Disagree with Auditor Recommendations: Agree Actions Taken or Planned on the Finding: Management agrees with the finding. The residual receipts account deficiency will be funded in the amount of $25,122. Management will e...
Finding Reference Number: 2022-002 Concur or Do Not Concur: Concur Agree or Disagree with Auditor Recommendations: Agree Actions Taken or Planned on the Finding: Management agrees with the finding. The residual receipts account deficiency will be funded in the amount of $25,122. Management will ensure that the residual receipts account is properly funded in the future. Completion Date: August 31, 2022
View Audit 26328
Torrington Voa Elderly Housing, INC (bell Park Tower)
VA
Reporting Questioned Costs
Finding Reference Number: 2022-001 Concur or Do Not Concur: Concur Agree or Disagree with Auditor Recommendations: Agree Actions Taken or Planned on the Finding: Management agrees with the finding. The replacement reserve deficiency will be funded in the amount of $70. Management will ensure that...
Finding Reference Number: 2022-001 Concur or Do Not Concur: Concur Agree or Disagree with Auditor Recommendations: Agree Actions Taken or Planned on the Finding: Management agrees with the finding. The replacement reserve deficiency will be funded in the amount of $70. Management will ensure that the replacement reserve deposits are made on a timely basis in the future. Completion Date: August 31, 2022
View Audit 26328
Finding 21589 (2022-002)
Significant Deficiency 2022
Flushing Hospital Medical Center
NY
Questioned Costs Cash Management Significant Deficiency
2022-02: Significant Deficiency ? Program income compliance and controls Federal Agency: Department of Health and Human Services Program: Certified Community Behavioral Health Clinic Demonstration Grant Assistance Listing Number: 93.829 Management agrees that during the year ended December 31, 20...
2022-02: Significant Deficiency ? Program income compliance and controls Federal Agency: Department of Health and Human Services Program: Certified Community Behavioral Health Clinic Demonstration Grant Assistance Listing Number: 93.829 Management agrees that during the year ended December 31, 2022, Flushing did not have a formal control in place to identify, monitor and report program income collected from providing mental health counseling services to patients under the grant. Management has contacted The Department of Health and Human Services to inform them of this finding. Medisys Health Network, which includes Jamaica Hospital and Flushing, is the recipient of various federal grants, including another grant with program income requirements which was identified as a result of management?s review of the awards and for which controls have been designed and implemented to ensure compliance with the requirement. We believe our oversight of this compliance requirement was an isolated situation because the NoA only included one brief sentence regarding program income. Flushing will implement the following process to formalize controls related to the program income compliance requirement for the grant. 1) Management will review monthly charge/income reports for each clinician hired under the grant to keep track of the program income related to the grant. Management has started reviewing the program revenue and will set up quarterly reviews with the program director. 2) Management will keep track of all program income related to the grant and compare the income to the current expenses, and retain documentation supporting how the program income was used to further eligible project objectives prior to requesting reimbursement from the agency under the grant. 3) These controls and procedures will be implemented by the end of the 3rd quarter of 2023. Management responsible for corrective action plan: Gina Aharonoff, Program Director (gaharono@jhmc.org) Manzar Sassani, Vice President of Finance (msassani@jhmc.org)
View Audit 25996 Questioned Costs: $1
Haven Towers Development Corporation
IL
Questioned Costs HUD Housing Programs Reporting
Corrective Action Plan Haven Towers Development Corporation For the Year Ended June 30, 2022 Haven Towers Development Corporation respectfully submits the following Corrective Action Plan for the year ended June 30, 2022. Name and address of the independent public accounting firm who conducted th...
Corrective Action Plan Haven Towers Development Corporation For the Year Ended June 30, 2022 Haven Towers Development Corporation respectfully submits the following Corrective Action Plan for the year ended June 30, 2022. Name and address of the independent public accounting firm who conducted the related audit: Comer, Nowling And Associates, P.C. 10475 Crosspoint Boulevard, Suite 200 Indianapolis, Indiana 46256 Finding 2022-001 Corrective Action Planned ? Management will provide the auditors with all audit documentation in a matter timely enough to complete the audit fieldwork and file the audit in the REAC system within 90 days of year-end. Contact Person(s) Responsible ? Jim Beemster, Controller Anticipated Completion Date ? January 17, 2023 Auditee Disagreements ? Management maintains the request for documentation was not received with enough time to turn around the documents. This corrective action plan was prepared by Evergreen Real Estate Services, the management company, on behalf of Haven Towers Development Corporation. __________________________ _____________________ Jim Beemster, Controller Date Evergreen Real Estate Services 566 West Lake Street, Suite 400 Chicago, IL 60661 312-234-9400
View Audit 23539
Finding 21542 (2022-003)
Significant Deficiency 2022
Kewaunee County, Wisconsin
WI
Questioned Costs Procurement, Suspension & Debarment Significant Deficiency
Department of Health General Requirements Services Kewaunee County agrees with the finding. Policy and procedures, as well as related documentation, are being revised as necessary to ensure complia...
Department of Health General Requirements Services Kewaunee County agrees with the finding. Policy and procedures, as well as related documentation, are being revised as necessary to ensure compliance with the requirements.
View Audit 28673
Finding 21521 (2022-006)
Significant Deficiency 2022
Iroquois County, Illinois
IL
Allowable Costs / Cost Principles Questioned Costs § 200.430
2022-006 Epidemiology and Laboratory Capacity for Infectious Diseases and Support of Immunization Initiative-Focusing on Childhood Vaccination Programs ? Assistance Listing No. 93.323 and 93.268 ? Allowable Costs Recommendation: We recommend the County review time and effort records to ensure overti...
2022-006 Epidemiology and Laboratory Capacity for Infectious Diseases and Support of Immunization Initiative-Focusing on Childhood Vaccination Programs ? Assistance Listing No. 93.323 and 93.268 ? Allowable Costs Recommendation: We recommend the County review time and effort records to ensure overtime is not charged to Federal grants on days in which vacation and sick time is used. More detailed reporting of the days in which the vacation and sick days are used and the overtime days would assist with this process. Explanation of disagreement with audit finding: There is no disagreement with the audit finding. Action taken in response to finding: The public health department is in the process of training new employees that are responsible for payroll and grant allocations. The Finance Manager has begun conversations with the new employee and the public health administrator on documentation and review. It was discussed that no benefit time such as vacation or sick be charged to a grant. If there are allowances within a grant for benefit time to be charged, there must be proper documentation and detailed approval by the public health board. This will be implemented immediately. Name of the contact persons responsible for corrective action: Jill Johnson, Finance Manager, and Department Heads and Elected Officials Planned completion date for corrective action plan: Immediate implementation
View Audit 26346 Questioned Costs: $1
Finding 21520 (2022-005)
Material Weakness 2022
Iroquois County, Illinois
IL
Questioned Costs Subrecipient Monitoring Reporting § 200.303
2022-005 Coronavirus State and Local Fiscal Recovery Funds ? Assistance Listing No. 21.027 ? Reporting Recommendation: We recommend the County strengthen its review procedures over reports and ensure the review is documented. Explanation of disagreement with audit finding: There is no disagreement w...
2022-005 Coronavirus State and Local Fiscal Recovery Funds ? Assistance Listing No. 21.027 ? Reporting Recommendation: We recommend the County strengthen its review procedures over reports and ensure the review is documented. Explanation of disagreement with audit finding: There is no disagreement with the audit finding. Action taken in response to finding: The American Rescue Plan Act annual report is completed by the Finance Manager. The annual report will then be taken to the finance committee for review and approval for submission. The fiscal year 2023 annual report will be requested for return in order to correct and will be implemented immediately. Name of the contact persons responsible for corrective action: Jill Johnson, Finance Manager, and Department Heads and Elected Officials Planned completion date for corrective action plan: March 31, 2024
View Audit 26346 Questioned Costs: $1
Finding 21499 (2022-002)
Material Weakness 2022
Mt. Hood Community College
OR
Subrecipient Monitoring Reporting Internal Control / Segregation of Duties
All first-tier subawards will be submitted to FFATA reporting requirements and will be reviewed by the Associate Vice President of Financial and Auxiliary Services, or designee. The corrective action plan will be implemented beginning with the FY23 ACFR preparation on June 30, 2023.
All first-tier subawards will be submitted to FFATA reporting requirements and will be reviewed by the Associate Vice President of Financial and Auxiliary Services, or designee. The corrective action plan will be implemented beginning with the FY23 ACFR preparation on June 30, 2023.
View Audit 24635
Finding 21495 (2022-001)
Significant Deficiency 2022
Independent School District #885
MN
Questioned Costs Procurement, Suspension & Debarment Internal Control / Segregation of Duties § 200.320
SIGNIFICANT DEFICIENCY IN INTERNAL CONTROL OVER COMPLIANCE AND REPORTABLE INCIDENCE OF NONCOMPLIANCE ? U.S. DEPARTMENT OF AGRICULTURE, PASSED THROUGH MINNESOTA DEPARTMENT OF EDUCATION, CHILD NUTRITION CLUSTER ? ALN 10.553, 10.555, AND 10.559 2022-001 Internal Control Over Compliance and Noncomplianc...
SIGNIFICANT DEFICIENCY IN INTERNAL CONTROL OVER COMPLIANCE AND REPORTABLE INCIDENCE OF NONCOMPLIANCE ? U.S. DEPARTMENT OF AGRICULTURE, PASSED THROUGH MINNESOTA DEPARTMENT OF EDUCATION, CHILD NUTRITION CLUSTER ? ALN 10.553, 10.555, AND 10.559 2022-001 Internal Control Over Compliance and Noncompliance With Federal Procurement Requirements Finding Summary 2 CFR ? 200.320 requires management to establish and maintain effective internal control over compliance with requirements applicable to federal program procurement requirements. Independent School District No. 885 (the District) did not have sufficient controls in place within its child nutrition cluster federal program to ensure compliance with federal procurement requirements related to the use of sealed bids and quotations. Corrective Action Plan Actions Planned ? The District will review policies and procedures relating to procurement for all federal programs to ensure that bids and/or quotations are obtained when required by the Uniform Guidance in the future. Official Responsible ? Kris Crocker, Director of Business Services. Planned Completion Date ? June 30, 2023. Disagreement With or Explanation of Finding ? The District agrees with this finding. Plan to Monitor ? Kris Crocker, Director of Business Services, will assure appropriate internal controls and procedures are updated and in place to ensure compliance for future federal awards expenditures.
View Audit 23666 Questioned Costs: $1
Finding 21494 (2022-001)
Significant Deficiency 2022
17th Avenue Redi, A Nonprofit Corporation 101-11198
CO
HUD Housing Programs Questioned Costs Procurement, Suspension & Debarment
Statement of Condition 2022-001 (Assistance Listing No. 14.155): The Corporation did not make the required surplus cash deposit computed at March 31, 2021, in the amount of $12,264 within 90 days of fiscal year end. Recommendation: Management should implement a system to ensure the required deposi...
Statement of Condition 2022-001 (Assistance Listing No. 14.155): The Corporation did not make the required surplus cash deposit computed at March 31, 2021, in the amount of $12,264 within 90 days of fiscal year end. Recommendation: Management should implement a system to ensure the required deposit to the residual receipts is made within 90 days of fiscal year end. Action(s) taken or planned on the finding: Agreed. Management concurs with the finding and the auditor's recommendation. The Corporation made the required surplus cash deposit on August 3, 2022.
View Audit 20971 Questioned Costs: $1
Finding 21488 (2022-003)
Significant Deficiency 2022
Rfe/rl, Inc.
DC
Questioned Costs Subrecipient Monitoring HUD Housing Programs
Views of Responsible Officials: RFE/RL Management fully agrees on the need to ensure our policies and procedures demonstrate adherence to the requirements of the Patriot Act. The process for new employee screening will be reviewed and modified to ensure documented compliance. New vendor and contract...
Views of Responsible Officials: RFE/RL Management fully agrees on the need to ensure our policies and procedures demonstrate adherence to the requirements of the Patriot Act. The process for new employee screening will be reviewed and modified to ensure documented compliance. New vendor and contractor screening is conducted and now fully documented during the initial procurement/contracting process in our Prague office. Additionally, RFE/RL has implemented a process for regular, automated Office of Foreign Asset Control (OFAC) screening of all vendors in FY23. A similar process for regular, automated System Award Management (SAM) screening is in process. Once implemented, these systems will ensure that all vendors on RFE/RL?s supplier list will be reviewed annually.
View Audit 19732
Finding 21487 (2022-002)
Significant Deficiency 2022
Rfe/rl, Inc.
DC
Questioned Costs Reporting Matching / Level of Effort / Earmarking
Views of Responsible Officials: Management recognizes the imperative of having strict controls over accounting for salary and related expenses and acknowledges that significant improvements have to occur. By the end of FY 2023, Management intends to have identified the root causes of these anomalies...
Views of Responsible Officials: Management recognizes the imperative of having strict controls over accounting for salary and related expenses and acknowledges that significant improvements have to occur. By the end of FY 2023, Management intends to have identified the root causes of these anomalies, including bringing in outside experts to examine systems, workflows, personnel capabilities, policies and practices, and training protocols. Based on that analysis, Management expects to implement stronger controls and practices in FY 2024.
View Audit 19732
Finding 21486 (2022-001)
Significant Deficiency 2022
Rfe/rl, Inc.
DC
Questioned Costs Matching / Level of Effort / Earmarking Internal Control / Segregation of Duties § 200.303
Views of Responsible Officials: RFE/RL?s Finance management team understands the importance of accurate and timely account reconciliations. Asset and liability account reconciliations are prioritized, prepared, and reviewed on a schedule in line with the level of activity in the account and in accor...
Views of Responsible Officials: RFE/RL?s Finance management team understands the importance of accurate and timely account reconciliations. Asset and liability account reconciliations are prioritized, prepared, and reviewed on a schedule in line with the level of activity in the account and in accordance with the best use of limited staff resources. Accounts with a large quantity of monthly transactions or significant dollar amounts are reconciled monthly; those with little activity may be reviewed quarterly or annually. An accounting close and reconciliation management tool that will create more accountability and insight into account analysis across locations is being implemented in FY23. Staff will be trained to ensure their reconciliation provides clear information to any outside finance professional as to the items that make up the balance in the account and amounts are to be easily traceable to support documentation that they can provide upon request. Auditors will have access via the software to all account reconciliations upon demand.
View Audit 19732
St. John's Towers, Inc.
MD
Questioned Costs Internal Control / Segregation of Duties
Auditee agrees with the finding. The finding for 2021 was corrected by signing the OMB Submission on 10/11/22. Additionally, the finding for 2022 will be corrected upon the receipt of the finalized audit.
Auditee agrees with the finding. The finding for 2021 was corrected by signing the OMB Submission on 10/11/22. Additionally, the finding for 2022 will be corrected upon the receipt of the finalized audit.
View Audit 23673
Finding 21481 (2022-001)
Material Weakness 2022
M.s.a.d. No 70
ME
Special Tests & Provisions Questioned Costs Internal Control / Segregation of Duties
CORRECTIVE ACTION PLAN (Concerning Finding 2022-001) Contact Person Responsible for Corrective Action: Catrina Kemp, Business Manager/Assistant Superintendent Corrective Action: The Regional School Unit No. 70 will take the following actions to address finding 2022-001. Management will review standa...
CORRECTIVE ACTION PLAN (Concerning Finding 2022-001) Contact Person Responsible for Corrective Action: Catrina Kemp, Business Manager/Assistant Superintendent Corrective Action: The Regional School Unit No. 70 will take the following actions to address finding 2022-001. Management will review standards and requirements annually to ensure that all of our contracts are in compliance with federal guidelines. Management will also develop a guide/checklist to follow to ensure that all criteria and requirements are met for future federal grants. Anticipated Completion Date: April 1, 2023
View Audit 23403
Finding 21444 (2022-003)
Significant Deficiency 2022
Solano Community College District
CA
Student Financial Aid Questioned Costs Matching / Level of Effort / Earmarking § 200.303
U.S. Department of Education 2022-003: Student Financial Aid Cluster ? Student Eligibility and Awarding ? Assistance Listing Number: Various Recommendation: We recommend that the College implements a process that will ensure all Title IV funds are awarded at proper amounts. Action taken in response ...
U.S. Department of Education 2022-003: Student Financial Aid Cluster ? Student Eligibility and Awarding ? Assistance Listing Number: Various Recommendation: We recommend that the College implements a process that will ensure all Title IV funds are awarded at proper amounts. Action taken in response to finding: This student was awarded an incorrect amount because a subsequent ISIR transaction was received but the Pell was not recalculated on the basis of the new information. After this discovery, we have taken the following actions in response: ? We examined our ISIR import process to make sure that our means of communicating locked transactions was functioning correctly. We found that our system for monitoring new transactions was deficient; if a set of conditions were aligned, a new transaction could slip by our notice. Implemented by August 2022. ? We added another layer of review wherein the output of both the messages we receive from our third-party verification partner and our internal reports associated with importing ISIRS are examined on a regular basis. New transactions on students with a current locked transaction are reported to staff members for further review. Implemented by August 2022. ? We wrote an ad hoc report that allows us to identify subsequent ISIR transactions and will run it regularly to reduce the likelihood of this issue occurring again. Implemented by August 2022. Name(s) of the contact person(s) responsible for corrective action: Alysa Borelli, Dean of Enrollment and Student Services. Planned completion date for corrective action plan: The corrective action plan was implemented by August of 2022.
View Audit 62600 Questioned Costs: $1
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