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Corrective Action Plans

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Finding 503896 (2024-005)
Material Weakness 2024
The Harry and Jeanette Weinberg House, Inc.
MD
Questioned Costs Cash Management HUD Housing Programs
Management agrees with the finding and is working with ownership on reimbursements to the property. Management will collect in accordance with HUD going forward.
Management agrees with the finding and is working with ownership on reimbursements to the property. Management will collect in accordance with HUD going forward.
View Audit 326217 Questioned Costs: $1
Finding 503894 (2024-004)
Material Weakness 2024
The Harry and Jeanette Weinberg House, Inc.
MD
Questioned Costs HUD Housing Programs Cash Management
Management agrees with the finding and has transferred the residual receipts. We will ensure transfers are completed going forward.
Management agrees with the finding and has transferred the residual receipts. We will ensure transfers are completed going forward.
View Audit 326217 Questioned Costs: $1
Finding 503892 (2024-003)
Material Weakness 2024
The Harry and Jeanette Weinberg House, Inc.
MD
Questioned Costs HUD Housing Programs
Management agrees with the finding and recommendation and has reviewed the HUD requirement for security funding. Funds have been transferred and will be maintained based on HUD requirements in a separate account from operating funds.
Management agrees with the finding and recommendation and has reviewed the HUD requirement for security funding. Funds have been transferred and will be maintained based on HUD requirements in a separate account from operating funds.
View Audit 326217 Questioned Costs: $1
Finding 503884 (2024-004)
Material Weakness 2024
The Harry and Jeanette Weinberg Gardens at Bedford, INC
MD
Questioned Costs Cash Management HUD Housing Programs
Management agrees with the finding and is working with ownership on reimbursements to the property. Management will collect in accordance with HUD going forward.
Management agrees with the finding and is working with ownership on reimbursements to the property. Management will collect in accordance with HUD going forward.
View Audit 326216 Questioned Costs: $1
Finding 503880 (2024-002)
Material Weakness 2024
The Harry and Jeanette Weinberg Gardens at Bedford, INC
MD
Questioned Costs HUD Housing Programs Matching / Level of Effort / Earmarking
Management agrees with the finding and will ensure payroll is allocated correctly going forward. Funds have been transferred to correct the affiliate.
Management agrees with the finding and will ensure payroll is allocated correctly going forward. Funds have been transferred to correct the affiliate.
View Audit 326216 Questioned Costs: $1
Finding 503876 (2024-003)
Material Weakness 2024
Renaissance Gardens, Inc.
MD
Questioned Costs Cash Management HUD Housing Programs
Management agrees with the finding and is working with ownership on reimbursements to the property. Management will collect in accordance with HUD going forward.
Management agrees with the finding and is working with ownership on reimbursements to the property. Management will collect in accordance with HUD going forward.
View Audit 326215 Questioned Costs: $1
Finding 503871 (2024-002)
Material Weakness 2024
Mount David Housing, Inc.
ME
Questioned Costs HUD Housing Programs Reporting
2. Finding 2024-002: a. Comments on the Finding: We concur with the recommendation; management will make deposits to the replacement reserve account and that accounting staff be trained on the requirement to make monthly deposits into the replacement reserve account and that management monitor acco...
2. Finding 2024-002: a. Comments on the Finding: We concur with the recommendation; management will make deposits to the replacement reserve account and that accounting staff be trained on the requirement to make monthly deposits into the replacement reserve account and that management monitor account funding to ensure all required deposits have been made on time. b. Action(s) Taken on the Finding: We will make the delinquent deposits to the replacement reserve account by October 31, 2024. We will implement staff training on the requirement to make monthly deposits into the replacement reserve account and we will implement processes to monitor account funding to ensure all required deposits have been made on time by December 31, 2024.
View Audit 326202 Questioned Costs: $1
Finding 503848 (2024-001)
Significant Deficiency 2024
Houston Rhf Housing, Inc. Dba Creekbend Gardens 114-Ee52
IN
Questioned Costs Subrecipient Monitoring HUD Housing Programs
Finding 2024-001: The Corporation did not make all of the HUD required reserve for replacements deposits for the year ended January 31, 2024. Comments on the Finding and Each Recommendation: Management should transfer $3,300 from the operating cash account to the reserve for replacements fund. Act...
Finding 2024-001: The Corporation did not make all of the HUD required reserve for replacements deposits for the year ended January 31, 2024. Comments on the Finding and Each Recommendation: Management should transfer $3,300 from the operating cash account to the reserve for replacements fund. Action(s) taken or planned on the finding: Agree. On February 28, 2024, management transferred $3,300 from the operating cash account to the reserve for replacements fund. No further action is required.
View Audit 326151 Questioned Costs: $1
Chehalem Valley Housing Corporation
OR
Questioned Costs HUD Housing Programs Reporting
Management will ensure that any distributions of project assets are approved by HUD in advance.
Management will ensure that any distributions of project assets are approved by HUD in advance.
View Audit 326142 Questioned Costs: $1
Chehalem Valley Housing Corporation
OR
Questioned Costs HUD Housing Programs Reporting
The Project will make catch-up deposits when operating cash is available.
The Project will make catch-up deposits when operating cash is available.
View Audit 326142 Questioned Costs: $1
Finding 503767 (2024-002)
Material Weakness 2024
The School District of the City of Harper Woods
MI
Questioned Costs Special Tests & Provisions Subrecipient Monitoring
Finding 2024-002 – Material Weakness & Material Noncompliance – Special Tests and Provisions related to the Education Stabilization Fund, Assitance Listing Number 84.425U, Award Number 213713/2122 Corrective Action The District’s Chief Financial Team in coordination with the financial consultants w...
Finding 2024-002 – Material Weakness & Material Noncompliance – Special Tests and Provisions related to the Education Stabilization Fund, Assitance Listing Number 84.425U, Award Number 213713/2122 Corrective Action The District’s Chief Financial Team in coordination with the financial consultants will continue to tighten procedures relating to grant expenditures as well as include prevailing wage language in any construction projects that are paid with federal funds. This correction will be completed by 6/30/25.
View Audit 326047 Questioned Costs: $1
Finding 503751 (2024-001)
Significant Deficiency 2024
The Village of Brush Park Manor Paradise Valley
MI
Questioned Costs Internal Control / Segregation of Duties Eligibility
Finding Number: 2024-001 Condition: The Organization failed to maintain the proper EIV and tenant file documentation Planned Corrective Action: Management has acknowledges the significant deficiency in internal control over compliance and will implement proper procedures and controls to ensure EIV i...
Finding Number: 2024-001 Condition: The Organization failed to maintain the proper EIV and tenant file documentation Planned Corrective Action: Management has acknowledges the significant deficiency in internal control over compliance and will implement proper procedures and controls to ensure EIV is properly utilized and tenant file information is properly maintained to support tenant eligibility. Contact person responsible for corrective action: Bruce Blalock Anticipated Completion Date: 12/31/24
View Audit 326005 Questioned Costs: $1
Finding 503749 (2024-001)
Significant Deficiency 2024
Sarasota Housing Authority
FL
Questioned Costs HUD Housing Programs Significant Deficiency
Views of responsible officials and planned corrective action: The Authority has recognized the deficiencies in the Section 8 Housing Choice Vouchers program and has implemented internal control procedures that will ensure compliance of federal regulations. Prepared by: Ana Mejia – HC...
Views of responsible officials and planned corrective action: The Authority has recognized the deficiencies in the Section 8 Housing Choice Vouchers program and has implemented internal control procedures that will ensure compliance of federal regulations. Prepared by: Ana Mejia – HCV Director Description Problem #1: The HCV department has had an Audit’s finding in the inspections department due to inspections not completed within the required timeframe. Description Problem #2: The HCV department has had an Audit finding in the inspection department due to not placing units on abatement after failing two inspections. Cause Analysis: When the inspector completes an inspection, the Case Managers receive a notification from PHAWEB. These notifications were missed due to the case managers receiving several notifications for different reasons, and the notifications did not specify to a second failed inspection. Therefore, these were easy to miss. 1. The inspector was not required to copy Director alerting of upcoming abatement; therefore, providing a copy of the 2nd failed letter to anyone as a form of check and balances. 2. The Inspector was given the task of scheduling his own inspections and sending notifications to both participants and owners without proper training. This task is very time-consuming and requires ample time to be able to process and schedule inspections, this caused the inspector to miss and not schedule some of the units. Corrective Action Steps: • Print the following reports monthly: ▪ PHA-WEB: Annual/Biennial/ Triennial Inspection Status Report. ▪ REAC: SEMAP Indicators report for Indicator 12 (Annual Inspections). ▪ PIC Reports. • The HCV inspector will no longer schedule and send inspection letters. That has been assigned to another HCV employee. • Review these reports and investigate any late inspections to determine the reason inspection (s) has not been completed, (example: participant is moving, participant has moved, participant has ported out of jurisdiction, or participant is terminated from the program). • Schedule inspections that are due if not scheduled already. • The Inspector will provide the HCV Director and the assigned Case Manager with a copy of the 2nd Failed letter. • The Case Manager will place payment on hold. • The HCV Director will inform the Landlord Liaison to contact owners to discuss the upcoming abatement. • The HCV Director placed a reminder under tasks for end of month to follow up and verify hold is placed and/or inspection has not passed. Person responsible: HCV Director and any staff assigned by the HCV Director. William Russell, Chief Executive Officer, will be responsible to implement this corrective action by March 31, 2025.
View Audit 325989 Questioned Costs: $1
Finding 503743 (2024-002)
Significant Deficiency 2024
Evergreen Terrace, Inc.
IA
Questioned Costs Subrecipient Monitoring
Name of auditee: Evergreen Terrace, Inc. HUD auditee identification number: 074-EE016 Name of audit firm: Dauby O'Connor & Zaleski, LLC Period covered by the audit: Year ended June 30, 2024 CAP prepared by Name: Eric Lynner Position: President Telephone number: 515-243-8300 Current...
Name of auditee: Evergreen Terrace, Inc. HUD auditee identification number: 074-EE016 Name of audit firm: Dauby O'Connor & Zaleski, LLC Period covered by the audit: Year ended June 30, 2024 CAP prepared by Name: Eric Lynner Position: President Telephone number: 515-243-8300 Current Findings on the Schedule of Findings, Questioned Costs, and Recommendations Finding 2024-002: Statement of condition # 2024-002: The Partnership did not maintain a cash account for residents' security deposits in an amount equal to or greater than the outstanding balance of the residents' security deposit liability. At June 30, 2024, the residents' security deposit cash account was underfunded by $1,487. Recommendation: Management should ensure the residents' security deposits cash account is adequately funded and transfer funds from the Property's operating cash account to adequately fund the residents' security deposits cash accounts. Action(s) taken or planned on the finding: Management will ensure the residents' security deposits cash account is properly funded.
View Audit 325975 Questioned Costs: $1
Finding 503657 (2024-002)
Significant Deficiency 2024
Dunwoody College of Technology
MN
Questioned Costs Student Financial Aid Significant Deficiency
Student Financial Assistance Cluster – Assistance Listing No. Various Recommendation: We recommend the College evaluate the transfer students’ status each semester. Explanation of disagreement with audit finding: There is no disagreement with the audit finding. Action taken in response to finding: T...
Student Financial Assistance Cluster – Assistance Listing No. Various Recommendation: We recommend the College evaluate the transfer students’ status each semester. Explanation of disagreement with audit finding: There is no disagreement with the audit finding. Action taken in response to finding: The student affected by this deficiency gave erroneous information about attendance at another college in the same year as their intent to begin at Dunwoody. The processor failed to follow protocol to check for a transcript in NSLDS. The student had only used some of their loan eligibility at the previous institution in the fall semester, so we returned $5,250 in direct loan funds for this student. The student correctly retained the remaining $4,250 for the spring semester at Dunwoody. The total over award was not $9,500 but $5,250. Going forward, the financial aid counselors will be vigilant to search out every student in NSLDS before issuing the student any additional funding. There is now a check and balance in place that will catch anything the financial aid counselor might miss. Name of the contact person responsible for corrective action: Margaret Price, Director of Financial Aid Planned completion date for corrective action plan: This process is in place for the 2024-2025 academic year.
View Audit 325860 Questioned Costs: $1
Finding 503653 (2024-001)
Significant Deficiency 2024
Dunwoody College of Technology
MN
Questioned Costs Student Financial Aid Significant Deficiency
Student Financial Assistance Cluster – Assistance Listing No. Various Recommendation: We recommend that the College correct there mistake and review the amount of days scheduled in each break for next fiscal year. Explanation of disagreement with audit finding: There is no disagreement with the audi...
Student Financial Assistance Cluster – Assistance Listing No. Various Recommendation: We recommend that the College correct there mistake and review the amount of days scheduled in each break for next fiscal year. Explanation of disagreement with audit finding: There is no disagreement with the audit finding. Action taken in response to finding: The finding was caused by incorrectly calculating the Spring Break dates in the academic calendar. The former Director of Financial Aid accounted for the weekdays of break (M-F=5 days) instead of the required full week plus shouldering weekend dates (9 calendar days) as it should have been entered. This erroneous entry was not noticed or caught in a self-audit process. We have completed a 100% file review of withdrawn students and updated the break calculation to correct the error for this year, and moving forward we will conduct two levels of review when entering calculation parameters to ensure accuracy of break calculation. We have updated the affected students’ R2T4 calculations and sent the fund updates to COD on September 20th. The corrective action taken by the current Director of Financial Aid is to ensure there are two extra reviewers added to each future parameter rollover to make sure all dates are accurate in our processing software, as well as a second review of each completed R2T4. Name of the contact person responsible for corrective action: Margaret Price, Director of Financial Aid Planned completion date for corrective action plan: This new process is already in place for the 2024-2025 academic year.
View Audit 325860 Questioned Costs: $1
Center Interfaith Housing
CA
Questioned Costs Procurement, Suspension & Debarment
To mitigate the finding, the owner completed a transfer of $14,666 into the operating account on 9/12/2024.
To mitigate the finding, the owner completed a transfer of $14,666 into the operating account on 9/12/2024.
View Audit 325718 Questioned Costs: $1
Finding 503543 (2024-001)
Significant Deficiency 2024
Mental Health Center of Champaign County Housing Corporation
IL
Questioned Costs HUD Housing Programs Special Tests & Provisions
Finding: Management did not remit payment to HUD for the amount in excess of $250 per unit for their fifteen units. Management was aware the funds needed to be remitted back to HUD in the time frame noted however management has had ongoing communication with HUD over the past year in an effort to k...
Finding: Management did not remit payment to HUD for the amount in excess of $250 per unit for their fifteen units. Management was aware the funds needed to be remitted back to HUD in the time frame noted however management has had ongoing communication with HUD over the past year in an effort to keep the funds and therefore have not yet been remitted. We recommend management review their processes and controls surrounding residual receipts to ensure amounts due to HUD are properly remitted. Corrective Action: In December of 2023, management had a meeting with with HUD to discuss using the residual receipts funds to benefit the Project. At the meeting, HUD agreed to allow the funds to be used as a loan to the operating account until subsidy payments for the Project resumed at which point the funds were to be transferred back to the residual receipts account. The next step that was agreed on was to transfer the funds to the reserve for replacement to be used for necessary repairs and upgrades to the Project. All steps were followed and the transfer request to move the funds to the reserve for replacement was made in May 2024 with no response from HUD. Subsequent follow up inquiries were made with no response from HUD. In August of 2024, management received a recoupment notice from HUD requesting the funds to be returned. Funds were returned to HUD on September 13, 2024.
View Audit 325713 Questioned Costs: $1
Finding 503542 (2024-001)
Material Weakness 2024
West Central Services, INC
NH
Questioned Costs Procurement, Suspension & Debarment
Recommendation: West Central Services, Inc. should perform a competitive bidding process for all grant related expenses in excess of the thresholds on its procurement policy unless the Center can only receive required services from a specific source, a public exigency did not permit the delay, or af...
Recommendation: West Central Services, Inc. should perform a competitive bidding process for all grant related expenses in excess of the thresholds on its procurement policy unless the Center can only receive required services from a specific source, a public exigency did not permit the delay, or after the solicitation of a number of sources it was determined that competition was inadequate. Action Taken: West Central Services, Inc. will consider a modification to its procurement policy and enter into a competitive bid process going forward for any services rendered in excess of the policy when required to do so. If U.S. Department of Health and Human Services has any questions regarding this plan, please call Stephanie Bergeron at 603-448-0126.
View Audit 325706 Questioned Costs: $1
Finding 503539 (2024-001)
Material Weakness 2024
Barre Housing Authority
VT
Questioned Costs Procurement, Suspension & Debarment
2024-001 - Procurement, Suspension, and Debarment Auditee's Response and Planned Corrective Action: Prior to FYE 03/31/2025 the Barre Housing Authority will be soliciting quotes from at least three flooring companies to ensure that we are getting the best prices possible when installing new floorin...
2024-001 - Procurement, Suspension, and Debarment Auditee's Response and Planned Corrective Action: Prior to FYE 03/31/2025 the Barre Housing Authority will be soliciting quotes from at least three flooring companies to ensure that we are getting the best prices possible when installing new flooring. We will also be putting our pest control services out to bid and getting that under a new and current contract to ensure we are getting a competitive price for these services. Barre Housing Authority will avoid this situation in the future by doing a better job of maintaining our contract register , which will ensure that contracts do not continue after expiring. Lastly, we will be reviewing our procurement policy to see if it is still reasonable for the times. With the cost of everything rising our limits may be set too low. Planned Implementation Date of Corrective Action: March 31, 2025 Person Responsible for Corrective Action: Jaime Chioldi, Executive Director
View Audit 325673 Questioned Costs: $1
University of St. Francis
IL
Questioned Costs Special Tests & Provisions Student Financial Aid
2024-001: Errors Relating to Return of Title IV Financial Aid - Student Financial Aid Cluster Assistance Listing Number 84.007, 84.033, 84.038, 84.063, 84.268, 84.379, 93.264 Grant Period - Year Ended May 31, 2024 Condition Found During our return of Title IV Fund testing we noted that the Universit...
2024-001: Errors Relating to Return of Title IV Financial Aid - Student Financial Aid Cluster Assistance Listing Number 84.007, 84.033, 84.038, 84.063, 84.268, 84.379, 93.264 Grant Period - Year Ended May 31, 2024 Condition Found During our return of Title IV Fund testing we noted that the University did not calculate or return Title IV for students who ceased attendance correctly for two students out of eleven. The University used the incorrect number of days for the total days in the period of enrollment when calculating the return of Title IV.We consider this to be an instance of non-compliance relating to the Special Tests and ProvisionsCompliance Requirement. Corrective Action Plan Moving forward, the financial aid team will implement internal controls: Marlon Jones, Director of Financial Aid will process the R2T4 using COD instead of Banner. So, Marlon will ensure that the dates for fall break (fall term)/spring break (spring term) are properly utilized within the R2T4 calculations, prior to the start of the terms. After Marlon’s initial process of completing the R2T4 calculation in COD, Erika Guzman, Associate Director, will check the completed R2T4 to ensure precise calculations. This new addition will ensure that two people are determining the accuracy of the R2T4’s, as well as ensuring that the breaks during the terms, are included. Responsible Person for Corrective Action Plan Marlon Jones Jr and Erika Guzman Implementation Date of Corrective Action Plan 9/23/2024
View Audit 325664 Questioned Costs: $1
Friendship House North Two, Inc.
IN
Questioned Costs
The Project implemented a new system in place to ensure all replacement reserve deposits are deposited within the audit period.
The Project implemented a new system in place to ensure all replacement reserve deposits are deposited within the audit period.
View Audit 325507 Questioned Costs: $1
Meridian Community Unit School District #223
IL
Questioned Costs
When a grant is between multiple fiscal years, I will make sure that I do not cross the fiscal years in the journal entries.
When a grant is between multiple fiscal years, I will make sure that I do not cross the fiscal years in the journal entries.
View Audit 325446 Questioned Costs: $1
Prince Hall Plaza
IN
Questioned Costs
The Project will ensure that all information is received in a timely manner to complete the audit.
The Project will ensure that all information is received in a timely manner to complete the audit.
View Audit 325377 Questioned Costs: $1
Pontiac Volunteers of America Elderly Hsg, Inc. (mcdonald Sr.)
LA
Questioned Costs HUD Housing Programs Matching / Level of Effort / Earmarking
Management agrees with the finding. Management will ensure that HUD's approval is obtained in the future.
Management agrees with the finding. Management will ensure that HUD's approval is obtained in the future.
View Audit 325281 Questioned Costs: $1
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