Corrective Action Plans

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Finding 2022-005: Information on the Federal Program Federal Agency: United States Department of Education (ED) Program Name: Student Financial Assistance Cluster Federal Award Identification Number: N/A Federal Award Year: Year Ended May 31 , 2022 The College will continue to work on an information...
Finding 2022-005: Information on the Federal Program Federal Agency: United States Department of Education (ED) Program Name: Student Financial Assistance Cluster Federal Award Identification Number: N/A Federal Award Year: Year Ended May 31 , 2022 The College will continue to work on an information security policy and implement safeguards for each of the identified risks within the information technology assessment completed. Estimated Completion Date: May 31 , 2023 Contact Person: Pamela A. Bernstein Director of Business and Registrar Affairs thomasmorecollege@hotmail.com 603-324-1420
Finding 2022-004: Information on the Federal Program Federal Agency: United States Department of Education (ED) Program Name: Student Financial Assistance Cluster AL: 84.268 - Federal Direct Student Loans Federal Award Identification Number: N/A Federal Award Year: Year Ended May 31 , 2022 The Colle...
Finding 2022-004: Information on the Federal Program Federal Agency: United States Department of Education (ED) Program Name: Student Financial Assistance Cluster AL: 84.268 - Federal Direct Student Loans Federal Award Identification Number: N/A Federal Award Year: Year Ended May 31 , 2022 The College will implement a control procedure to ensure disbursement notification letters are sent to every student who received direct loan disbursement, within 7 days, to be in compliance with the requirement described above. The College supplies to the student a notification of each disbursement via a Statement of Account. The College has added a clause in the Terms and Conditions which addresses the cancelation of loans. Estimated Completion Date: December 31 , 2022 Contact Person: Pamela A. Bernstein Director of Business and Registrar Affairs thomasmorecollege@hotmail.com 603-324-1420
2022-001 Grant Tracking Contact: Shannon Wienandt Completion date: June 30, 2023 Management?s Response: We have worked with our outside accountant to develop a system to properly track grant funds and ensure the activity is being accurately reported in the accounting system. This issue was corrected...
2022-001 Grant Tracking Contact: Shannon Wienandt Completion date: June 30, 2023 Management?s Response: We have worked with our outside accountant to develop a system to properly track grant funds and ensure the activity is being accurately reported in the accounting system. This issue was corrected for a period of time. This was identified in the prior year audit and corrected at that time, but we were already into the next fiscal year. Full correction should be completed in FY23.
See Corrective Action Plan for chart/table.
See Corrective Action Plan for chart/table.
View Audit 34959 Questioned Costs: $1
Finding 33934 (2022-001)
Significant Deficiency 2022
COVID-19 Coronavirus State and Fiscal Recovery Funds ? Assistance Listing No. 21.027 Recommendation: We recommend the City implement controls to ensure its procurement policies and procedures are followed prior to entering into contracts. Explanation of disagreement with audit finding: There is no d...
COVID-19 Coronavirus State and Fiscal Recovery Funds ? Assistance Listing No. 21.027 Recommendation: We recommend the City implement controls to ensure its procurement policies and procedures are followed prior to entering into contracts. Explanation of disagreement with audit finding: There is no disagreement with the audit finding. Action taken in response to finding: The City acknowledges supply chain issues as a result of COVID-19 which limited purchasing options in one instance. The city will adjust business processes to provide additional review when making purchases to ensure compliance with the procurement policy and proper documentation is included for any exceptions. This will be incorporated immediately. Name of the contact person responsible for corrective action: Tiffany Hooten, Finance Director. Planned completion date for corrective action plan: July 18, 2023
Finding 2022-002: Journal Entry & Account Reconciliations Reviews - Contact person responsible for corrective action: John Welsh, Director of Finance Expected date of corrective action: Immediate Management?s response: Management has implemented an immediate response to this significant deficiency ...
Finding 2022-002: Journal Entry & Account Reconciliations Reviews - Contact person responsible for corrective action: John Welsh, Director of Finance Expected date of corrective action: Immediate Management?s response: Management has implemented an immediate response to this significant deficiency as follows: Adjusting Journal Entries are to be requested by Accounting Manager(s) (or above) and booked into QuickBooks by a Staff Accountant. After a Staff Accountant has booked the journal entry into the accounting system, s/he will print out the AJE, and sign and date the journal entry. Staff Accountant will then provide the signed journal entry with supporting backup to the Accounting Manager (or above) for review and approval. Manager (or above) will approve journal entries by providing a physical signature on each journal entry. Staff Accountant will scan and file the signed journal entries into the document storage database. Bank reconciliations are to be performed by a Staff Accountant and provided to an Accounting Manager (or above) for review. The Accounting Manager (or above) will approve bank reconciliations by providing a physical signature on each reconciliation. Staff Accountant will scan and file signed reconciliations into the document storage database.
Finding Number: 2022-001 Condition: Munson Healthcare and Subsidiaries' controls in place over reporting submissions did not identify that the guidelines were not followed related to the options selected to indicate to the awarding agency how funding was spent. Planned Corrective Action: Munson gra...
Finding Number: 2022-001 Condition: Munson Healthcare and Subsidiaries' controls in place over reporting submissions did not identify that the guidelines were not followed related to the options selected to indicate to the awarding agency how funding was spent. Planned Corrective Action: Munson grant procedures will include a final review and reconciliation close out to identify any reports that need to be amended and sent to the awarding agency. Contact person responsible for corrective action: Nicole Sulak Anticipated Completion Date: 3/31/2023
RESPONSE TO AUDIT FINDING #2022-002: EDUCATION STABILIZATION FUND DISCRETIONARY GRANTS- SPECIAL TESTS AND PROVISIONS (50000) The charter has already submitted the capital expenditure request form to COE and is awaiting approval. The charter will review all required compliance requirements for all ne...
RESPONSE TO AUDIT FINDING #2022-002: EDUCATION STABILIZATION FUND DISCRETIONARY GRANTS- SPECIAL TESTS AND PROVISIONS (50000) The charter has already submitted the capital expenditure request form to COE and is awaiting approval. The charter will review all required compliance requirements for all new federal funding before purchases are made. The charter anticipates receiving the approval by December 31, 2023.
View Audit 31859 Questioned Costs: $1
Reporting ? Lack of Report Review Significant Deficiency in Internal Control over Compliance Finding Summary: During the course of the audit, Eide Bailly LLP noting there was no formal review of the meal claim summary reports that are submitted on a monthly basis for meal reimbursement. Responsible ...
Reporting ? Lack of Report Review Significant Deficiency in Internal Control over Compliance Finding Summary: During the course of the audit, Eide Bailly LLP noting there was no formal review of the meal claim summary reports that are submitted on a monthly basis for meal reimbursement. Responsible Individuals: Phil Jensen, Superintendent Corrective Action Plan: The District will establish an internal control for an independent review of the meal claims summary report and the claims made in CLiCS on a monthly basis to review for accuracy and completement. This review will be done by another district office staff member. Anticipated Completion Date: June 30, 2023
Findings and Questioned Costs Related to Federal Awards Finding Number: 2022-001 Program Name: Child and Adult Care Food Program (CACFP) Assistance Listing Number: 10.558 Anticipated Completion Date: June 19, 2023 Planned Corrective Action: We concur with the condition. NHER will continue to complet...
Findings and Questioned Costs Related to Federal Awards Finding Number: 2022-001 Program Name: Child and Adult Care Food Program (CACFP) Assistance Listing Number: 10.558 Anticipated Completion Date: June 19, 2023 Planned Corrective Action: We concur with the condition. NHER will continue to complete edit checks on 5% of manual menus to help increase clerical accuracy. Human error is always a factor and internal controls are in place to minimize this error. Page
WorkNet Pinellas, Inc. management and MIS Team reviewed the monitoring issue with the WIOA team and provided training on the subject. WorkNet Pinellas, Inc. has improved the enrollment process, hired an eligibility specialist and implemented Quality Control (QC) processes to include a review by the...
WorkNet Pinellas, Inc. management and MIS Team reviewed the monitoring issue with the WIOA team and provided training on the subject. WorkNet Pinellas, Inc. has improved the enrollment process, hired an eligibility specialist and implemented Quality Control (QC) processes to include a review by the eligibility specialist, Career Counselor, and WIOA Lead or MIS QC prior to enrollment to ensure eligibility and accuracy and to ensure "training services be limited to individuals who are unable to obtain other grant assistance for such services including Federal Pell Grants."
Inaccurate Return of IV (R2T4) Funds Planned Corrective Action: A review of all R2T4s performed for students in our on-line program will be completed. The review will include recalculating Pell Grants for students that did not begin attendance in courses. It will also include adding the break betwee...
Inaccurate Return of IV (R2T4) Funds Planned Corrective Action: A review of all R2T4s performed for students in our on-line program will be completed. The review will include recalculating Pell Grants for students that did not begin attendance in courses. It will also include adding the break between modules into the dates on the R2T4. Person Responsible for Corrective Action Plan: Anna Peters Anticipated Date of Completion: May 31, 2023
Finding 33894 (2022-004)
Significant Deficiency 2022
The CARES ACT, the CRRSAA and the ARP require an institution receiving funds under any of the three HEERF funding programs to submit a report to the Secretary, at such time in such a manner as the Secretary may require. Bethesda University will ensure that the quarterly and yearly reports are tim...
The CARES ACT, the CRRSAA and the ARP require an institution receiving funds under any of the three HEERF funding programs to submit a report to the Secretary, at such time in such a manner as the Secretary may require. Bethesda University will ensure that the quarterly and yearly reports are timely submitted and those reports would be reflected accurately to the institutional expenditures by following procedures. Section I. The Committee The CARES ACT, the CRRSAA and the ARP grants are temporary, short-term financial assistance and the funds shall be directly reviewed by the CARES Act Grant Committee which is comprised of the following members: Chief Financial Officer (the Chair of the Committee), Financial Aid Director, Accountant as a regularly attending member. One representative from General Affairs, Academics, and Online Technical Support will be invited if needed. The committee will regularly meet once a month to review any expenses that may qualify and if there is special agenda, the Chair of the Committee will initiate an additional meeting. ? The committee will meet electronically or in person may conduct its business via email, web conference and/or tele-conference. ? The committee shall keep a log of all grant decisions and grant award amounts. The secretary of the Committee is one personnel representing from accounting. ? Only expenses approved by the committee will be paid with the COVID Funds. SECTION II. Expense Categories The Committee will use the following categories in their approval process, the expense must meet at least two categories to be approved. 1) Expense occurred because of Distance Education 2) Expense occurred because of additional tools needed to communicate with students 3) Sanitation Expenses 4) Information Technology Infrastructure 5) Information Technology Software 6) Need due to Pandemic Bethesda University participated in the Payroll Protection Program. PPP loan is used to cover payroll costs (salary, wage, commission or similar up to $100,000, Cash tips or equivalent/ Payment for vacation, parental, family medical or sick leave/ dismissal or separation allowance/ Group health care benefit payments (including insurance premiums)/ Retirement benefits/ State and local taxes (based on employee compensation), Mortgage interest payments, Rent payments, and Utilities. Emergency Financial Aid Grants to Institutions is used to cover other expenses occurred because of Distance Education in order not to double dip with PPP loans. Section III. Reporting Federal law requires Bethesda University to post information regarding the CARES Act, HEERF Awards. Each HEERF participating institution must post the information on the institution?s primary website in a format and location that is easily accessible to the public. Therefore, the committee reviews the quarterly andannual reports and ensures that they are posted on the institution?s website https://www.buc.edu/caresact and date of release is deadline date for form submission. Office of Financial Aid is responsible for submitting a draft for determining how grants will be distributed to students, how the amount of each student grant is calculated, and the development of any instructions or directions that are provided to students about the grant. Financial aid officials are also responsible for submitting the reports to the HEERF Program Specialist in the Emergency Response Unit of the Department of Education. The accountant will be responsible for compiling the list of possible expenses for the committee to review, for the proper accounting of all COVID Relief Funds, and for completing the forms. The accountant also makes sure that only expenses approved by the committee will be paid with the COVID Funds. The Online Support team is responsible for posting the reports in a format and make sure those reports are in digital PDF format and maintained three years after performance period end date. Person Responsible for Corrective Action Plan: Sheng Wang, Chief Financial Officer Anticipated Date of Completion: June 30, 2023
Finding 2022-001 Lack of Internal Controls over Reporting Name of Contact Person: Michael Robbins, Superintendent Corrective Action Plan: Reporting deadlines will be kept on a central calendar and District Administration will ensure that all contact information is up-to-date, includes multiple ind...
Finding 2022-001 Lack of Internal Controls over Reporting Name of Contact Person: Michael Robbins, Superintendent Corrective Action Plan: Reporting deadlines will be kept on a central calendar and District Administration will ensure that all contact information is up-to-date, includes multiple individuals within the District who can ensure reports are submitted and confirmed to have been received, including the Superintendent. The Superintendent will clearly delegate the responsibility of completing and submitting reports, and will direct the individual responsible for submission with the task of confirming receipt by the agency after submission. Reporting deadlines will be reviewed with the district leadership team in advance. Proposed Completion Date: December 1, 2022
Name of Responsible Official: LaDonna Englerth, Administrator Anticipated Completion Date: February 28, 2023 Hospital?s Response: Management concurs with the finding and will implement additional internal controls over the identification of eligible expenditures for the Provider Relief Fund program ...
Name of Responsible Official: LaDonna Englerth, Administrator Anticipated Completion Date: February 28, 2023 Hospital?s Response: Management concurs with the finding and will implement additional internal controls over the identification of eligible expenditures for the Provider Relief Fund program and the completion of the required reports. The identified expenditures included gross payroll without consideration of allowable fringes, so the Hospital has already identified other costs not reimbursed by federal programs that are allowable under the PRF program.
View Audit 33903 Questioned Costs: $1
Identifying Number 2022-001 Finding: Documentation of rent reasonableness could not be located for three selected clients due to a flood that occurred at the Organization?s offices during December 2022. Action Taken: Management is using Rentellect.com software to verify rent reasonableness for a...
Identifying Number 2022-001 Finding: Documentation of rent reasonableness could not be located for three selected clients due to a flood that occurred at the Organization?s offices during December 2022. Action Taken: Management is using Rentellect.com software to verify rent reasonableness for all clients currently in the continuum of care program and is now maintaining a copy of all documentation that supports program eligibility of the clients in the cloud. If there are questions regarding this plan, please call Stephannie Garrett, CFO or Ashley Kline, Chief Program Officer at 330-374-0740.
View Audit 32353 Questioned Costs: $1
Finding Reference Number: 2022-003 Concur or Do Not Concur: Concur Agree or Disagree with Auditor Recommendations: Agree Actions Taken or Planned on the Finding: Management agrees with the finding. The funds will be reimbursed in the amount of $1,855. Completion Date: August 22, 2022
Finding Reference Number: 2022-003 Concur or Do Not Concur: Concur Agree or Disagree with Auditor Recommendations: Agree Actions Taken or Planned on the Finding: Management agrees with the finding. The funds will be reimbursed in the amount of $1,855. Completion Date: August 22, 2022
View Audit 36698 Questioned Costs: $1
Finding Reference Number: 2022-002 Concur or Do Not Concur: Concur Agree or Disagree with Auditor Recommendations: Agree Actions Taken or Planned on the Finding: Management agrees with the finding. The residual receipts account deficiency will be funded in the amount of $11,511. Management will ...
Finding Reference Number: 2022-002 Concur or Do Not Concur: Concur Agree or Disagree with Auditor Recommendations: Agree Actions Taken or Planned on the Finding: Management agrees with the finding. The residual receipts account deficiency will be funded in the amount of $11,511. Management will ensure that the residual receipts account is properly funded in the future. Completion Date: August 22, 2022
CSBG Standard 5 : 5:1 The organization?s governing board is structured in compliance with the CSBG Act: 1. At least one third democratically selected representatives of the low-income community; 2. With one-third local elected officials (or their representatives); and 3. The remaining membership fro...
CSBG Standard 5 : 5:1 The organization?s governing board is structured in compliance with the CSBG Act: 1. At least one third democratically selected representatives of the low-income community; 2. With one-third local elected officials (or their representatives); and 3. The remaining membership from major groups and interests in the community. CFCCA did not have one third democratically selected representatives of the low-income community at the beginning of the audit year. Plan of Correction: In compliance with the CSBG Act, CFCAA will ensure at least one third democratically selected representatives of the low-income community are represented on the board at all times, this process will be monitored closed by the nominating committee through the recruiting process.
Finding 2022-002 Student Financial Assistance Program Cluster - Department of Education Federal Financial Assistance Listing/CFDA #84.268 Federal Direct Student Loans - 2021/2022 P268K211430. Special Tests & Provisions: Return of Title IV Funds Material Weakness in Internal Control over Compliance ...
Finding 2022-002 Student Financial Assistance Program Cluster - Department of Education Federal Financial Assistance Listing/CFDA #84.268 Federal Direct Student Loans - 2021/2022 P268K211430. Special Tests & Provisions: Return of Title IV Funds Material Weakness in Internal Control over Compliance and Noncompliance Finding Summary: One instance was identified where the Return of Title IV calculation was not completed. Another instance was identified where the Return of Title IV calculation was completed using the incorrect withdrawal date. Additionally, one instance was identified where the Return of Title IV calculation was completed, but the funds were returned late. The University did not perform a Return of Title IV calculation for students who completed an interim course and then withdrew during the spring semester. The incorrect withdrawal date was used to calculate the amount of aid to be returned. Process to ensure that funds were submitted in a timely manner were not followed. Responsible Individuals: Robert Hoover, Director of Financial Aid and Kristin Harrington, Assistant Director of Financial Aid Corrective Action Plan: The Financial Aid office has undergone systems enhancement training during Summer 2022. Updating processes specific to the Return of Title IV Funds that will lend in the identification and processing timeline/steps associated with the complex process of identifying, calculating, and returning Title IV funds. After consultation with auditors, the FA Office will conduct calculations (as it relates to interim coursework) moving forward so that future issues, of this nature, will be avoided. Anticipated Completion Date: 10/21/2022
Inaccurate HEERF Reporting Planned Corrective Action: The annual HEERF reporting tool will reopen on March 6, 2023. We will revise our annual 2021 report at time to reflect the student amounts disbursed by calendar year, instead of by fiscal year. We will update the quarterly HEERF report that is re...
Inaccurate HEERF Reporting Planned Corrective Action: The annual HEERF reporting tool will reopen on March 6, 2023. We will revise our annual 2021 report at time to reflect the student amounts disbursed by calendar year, instead of by fiscal year. We will update the quarterly HEERF report that is reflected with inaccurate information and will ensure it is posted to our website. Person Responsible for Corrective Action Plan: Ellen Zarfas - Controller/Jennifer Bruce - Director of Financial Aid Anticipated Date of Completion: March 21, 2023
Enrollment Reporting to NSLDS Planned Corrective Action: Errors may have occurred due to transition in staff and insufficient processes related to identifying student non-attendance. Error reports from the National Student Clearinghouse are reviewed after every submission and errors are corrected. S...
Enrollment Reporting to NSLDS Planned Corrective Action: Errors may have occurred due to transition in staff and insufficient processes related to identifying student non-attendance. Error reports from the National Student Clearinghouse are reviewed after every submission and errors are corrected. Second, processes related to identifying students who have stopped attending classes were strengthened during the Fall 2022 semester. Person Responsible for Corrective Action Plan: Chris Vetter - Interim Provost Anticipated Date of Completion: December 30, 2022
We were under the false notion that purchases made through the Commonwealth of Pennsylvania?s cooperative purchasing program (COSTAR) satisfied compliance of quote/bid requirements of federal purchases. We will follow our policy for federal purchases subject to quotation/bid requirements moving f...
We were under the false notion that purchases made through the Commonwealth of Pennsylvania?s cooperative purchasing program (COSTAR) satisfied compliance of quote/bid requirements of federal purchases. We will follow our policy for federal purchases subject to quotation/bid requirements moving forward. When federal money is used, we will not use cooperative purchasing programs as the only source of quotation/bid for federal purchases. We also implemented processes to improve documentation relating to purchases that meet sole source criteria. Anticipated Completion Date: The District will implement the above procedure immediately.
View Audit 28938 Questioned Costs: $1
Finding Number 2022-004 ? Description ? The audited financial statements for 8/31/2020 and 8/31/2021 have not been filed with the FAC. ? Views of Responsible Officials and Planned Corrective Action ? We agree with the finding. The former CPA firm is in the process of filing the 2020 and 2021 finan...
Finding Number 2022-004 ? Description ? The audited financial statements for 8/31/2020 and 8/31/2021 have not been filed with the FAC. ? Views of Responsible Officials and Planned Corrective Action ? We agree with the finding. The former CPA firm is in the process of filing the 2020 and 2021 financials with the FAC. Sandy and Kathy have registered with the FAC and will monitor their emails to confirm filings when completed. ? Names and Title of Responsible Official ? Sandy Seres, Executive Director and Kathy Sabitsky, Finance Manager. ? Anticipated Completion Date ? August 2023.
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