The CARES ACT, the CRRSAA and the ARP require an institution receiving funds under any of the three HEERF funding programs to submit a report to the Secretary, at such time in such a manner as the Secretary may require. Bethesda University will ensure that the quarterly and yearly reports are timely submitted and those reports would be reflected accurately to the institutional expenditures by following procedures. Section I. The Committee The CARES ACT, the CRRSAA and the ARP grants are temporary, short-term financial assistance and the funds shall be directly reviewed by the CARES Act Grant Committee which is comprised of the following members: Chief Financial Officer (the Chair of the Committee), Financial Aid Director, Accountant as a regularly attending member. One representative from General Affairs, Academics, and Online Technical Support will be invited if needed. The committee will regularly meet once a month to review any expenses that may qualify and if there is special agenda, the Chair of the Committee will initiate an additional meeting. ? The committee will meet electronically or in person may conduct its business via email, web conference and/or tele-conference. ? The committee shall keep a log of all grant decisions and grant award amounts. The secretary of the Committee is one personnel representing from accounting. ? Only expenses approved by the committee will be paid with the COVID Funds. SECTION II. Expense Categories The Committee will use the following categories in their approval process, the expense must meet at least two categories to be approved. 1) Expense occurred because of Distance Education 2) Expense occurred because of additional tools needed to communicate with students 3) Sanitation Expenses 4) Information Technology Infrastructure 5) Information Technology Software 6) Need due to Pandemic Bethesda University participated in the Payroll Protection Program. PPP loan is used to cover payroll costs (salary, wage, commission or similar up to $100,000, Cash tips or equivalent/ Payment for vacation, parental, family medical or sick leave/ dismissal or separation allowance/ Group health care benefit payments (including insurance premiums)/ Retirement benefits/ State and local taxes (based on employee compensation), Mortgage interest payments, Rent payments, and Utilities. Emergency Financial Aid Grants to Institutions is used to cover other expenses occurred because of Distance Education in order not to double dip with PPP loans. Section III. Reporting Federal law requires Bethesda University to post information regarding the CARES Act, HEERF Awards. Each HEERF participating institution must post the information on the institution?s primary website in a format and location that is easily accessible to the public. Therefore, the committee reviews the quarterly andannual reports and ensures that they are posted on the institution?s website https://www.buc.edu/caresact and date of release is deadline date for form submission. Office of Financial Aid is responsible for submitting a draft for determining how grants will be distributed to students, how the amount of each student grant is calculated, and the development of any instructions or directions that are provided to students about the grant. Financial aid officials are also responsible for submitting the reports to the HEERF Program Specialist in the Emergency Response Unit of the Department of Education. The accountant will be responsible for compiling the list of possible expenses for the committee to review, for the proper accounting of all COVID Relief Funds, and for completing the forms. The accountant also makes sure that only expenses approved by the committee will be paid with the COVID Funds. The Online Support team is responsible for posting the reports in a format and make sure those reports are in digital PDF format and maintained three years after performance period end date. Person Responsible for Corrective Action Plan: Sheng Wang, Chief Financial Officer Anticipated Date of Completion: June 30, 2023