FINDING 2023-007
Finding Subject: Special Education Cluster - Equipment and Real Property Management
Summary of Finding: The School Corporation had not properly designed or implemented a system of
internal controls, which would include appropriate segregation of duties, that would likely be effectiv...
FINDING 2023-007
Finding Subject: Special Education Cluster - Equipment and Real Property Management
Summary of Finding: The School Corporation had not properly designed or implemented a system of
internal controls, which would include appropriate segregation of duties, that would likely be effective in
preventing, or detecting and correcting, noncompliance. A property record or capital asset listing which
would include a description of the property, a serial number or other identification number, the source of
funding for the property (including the federal award identification number (FAIN)), who holds title, the
acquisition date, cost of the property, percentage of federal participation in the project costs for the federal
award under which the property was acquired, the location, and use and condition of the property is to be
maintained for assets purchased that exceed the School Corporation's capitalization threshold.
The School Corporation purchased on piece of equipment in the amount of $75,387 with Special Education
Funds. The listing did not include all the required elements for the one piece of equipment purchased. The
required elements are the description of the property, a serial number or other identification number, the
source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the
property, percentage of Federal participation in the project costs for the Federal award under which the
property was acquired, the location, use and condition of the property, and any ultimate disposition data
including the date of disposal and sale price of the property.
The lack of internal controls and noncompliance were systemic issues throughout the audit period.
Contact Person Responsible for Corrective Action: Amy K. Sivley
Contact Phone Number and Email Address: 260-563-2151; sivleya@apaches.k12.in.us
Views of Responsible Officials:
We concur with the finding.
Explanation and Reasons for Disagreement:
n/a
Description of Corrective Action Plan:
Develop processes and procedures to ensure that purchases made with federal dollars are correctly
recorded on capital asset ledger.
Anticipated Completion Date:
To begin immediately, March 2024