Corrective Action Plans

Finding 497277 (2020-003)

Material Weakness 2020

NY

HUD Housing Programs Reporting § 200.512 § 200.520

Corrective Action: The Town of Guilderland Comptroller’s Office suffered significant turnover in key positions during the fiscal years of 2019 and 2021 including the retirement of the Town Comptroller and Fiscal Officer. The Town also implemented a new accounting software during 2018 that caused si...

Corrective Action: The Town of Guilderland Comptroller’s Office suffered significant turnover in key positions during the fiscal years of 2019 and 2021 including the retirement of the Town Comptroller and Fiscal Officer. The Town also implemented a new accounting software during 2018 that caused significant delays in the monthly and year-end reporting. Lastly, the COVID-19 pandemic had significant impact to the Town, particularly during 2020 when remote work was encouraged. This combination and sequence of events made it impossible to meet the required external audit reporting deadlines. Since these vents, the Town has filed the vacant positions and has scheduled all remaining audits. The auditors are working as expeditiously as possible to complete the remaining audits. The required reporting noted in the guidelines above cannot be completed until each prior year audit is finished, therefore causing a delay in each fiscal year’s reporting. Person(s) Responsible for Corrective Action: Darci Efaw, Comptroller & Jessica Gulliksen, Fiscal Officer Anticipated Completion Date for Corrective Action: The remaining audits that are left to become fully in compliance have been tentatively scheduled with the external auditors since 2022. The Town of Guilderland works as efficiently as possible with the auditors to complete these remaining audits.

View Audit 319898

Finding 496660 (2020-003)

Material Weakness 2020

Housing Authority of the City of Durham

NC

Questioned Costs Eligibility HUD Housing Programs

Finding 2020-003 Federal Agency: U.S. Department of Housing and Urban Development Federal Program Titles: Public and Indian Housing Program Federal Catalog Numbers: 14.850 Material Noncompliance – E. Eligibility – Tenant Files Non Compliance Material to the Financial Statements: Yes Significant Def...

Finding 2020-003 Federal Agency: U.S. Department of Housing and Urban Development Federal Program Titles: Public and Indian Housing Program Federal Catalog Numbers: 14.850 Material Noncompliance – E. Eligibility – Tenant Files Non Compliance Material to the Financial Statements: Yes Significant Deficiency in Internal Control over Compliance for Eligibility Criteria: Tenant Files. The PHA must do the following: As a condition of admission or continued occupancy, require the tenant and other family member to provide necessary information, documentation, and releases for the PHA to verify income eligibility (24 CFR sections 5.230, 5.609, and 982.516). Condition: Based upon inspection of the Authority’s files and on discussion with management there were a significant number of documents that were unavailable for examination at the time of audit. Context: Of a sample size of twenty-six (26) tenant files, the following information was unavailable for examination at the time of audit: Verification of income and assets was missing in four (4) files Our sample size is statistically valid. Known Questioned Costs: $24,672 Likely Questioned Costs: $1,163,758 Cause: There is a material weakness in internal controls over the compliance for the eligibility type of compliance related to the maintenance of tenant files. The Authority has not properly considered, designed, implemented, maintained and monitored a system of internal controls that reasonably assures the program is in compliance. Effect: The Public and Indian Housing Program is in non-compliance with the eligibility type of compliance related to the maintenance of tenant files. Recommendation: We recommend the Authority design and implement internal control procedures that will reasonably assure compliance with the Uniform Guidance and the compliance supplement. Views of responsible officials and planned corrective action: The Authority has recognized the deficiencies in the Public and Indian Housing Program and will implement internal control procedures that will ensure compliance with federal regulations. Ralph Staley, CFO is responsible for ensuring proper internal controls are in place to prevent significant deficiencies and material weaknesses from occurring and is expected to be completed by December 31, 2024.

View Audit 319475 Questioned Costs: $1

Finding 496658 (2020-002)

Material Weakness 2020

Housing Authority of the City of Durham

NC

HUD Housing Programs Eligibility Material Weakness

Finding Reference Number: 2020-002 Federal Agency: U.S. Department of Housing and Urban Development Federal Program Titles: Section 8 Housing Choice Vouchers and Mainstream Vouchers Programs Federal Assistance Listing Numbers: 14.871 & 14.879 Material Noncompliance Non Compliance Material to the F...

Finding Reference Number: 2020-002 Federal Agency: U.S. Department of Housing and Urban Development Federal Program Titles: Section 8 Housing Choice Vouchers and Mainstream Vouchers Programs Federal Assistance Listing Numbers: 14.871 & 14.879 Material Noncompliance Non Compliance Material to the Financial Statements: Yes Material Weakness in Internal Control over Compliance for Eligibility Criteria: The Authority must maintain complete and accurate accounts and other records for the program in accordance with HUD compliance requirements. Condition: The Authority did not maintain complete and accurate accounts and other records in accordance with HUD compliance requirements including Eligibility, Reporting, and Special Tests and Provisions including selection from the waiting list, housing quality standards inspections, HQS enforcement, and housing assistance payment. Context: The Authority was unable to provide requested documentation at the time of audit to properly test the HUD compliance requirements: Known Questioned Costs: Unknown. Cause: There is a material weakness in internal controls over compliance for the compliance related to the maintenance of accounts and other records. The Authority has not properly considered, designed, implemented, maintained and monitored a system of internal controls that reasonably assures the program is in compliance. Effect: The Housing Vouchers Cluster Programs are in non-compliance requirements of the program. Recommendation: We recommend that the Authority implement a process whereby Authority documents are stored and safeguarded to ensure compliance with the Uniform Guidance and the compliance supplement. Views of responsible officials and planned corrective action: The Authority has recognized the deficiencies in the Housing Vouchers Clusters Program and will implement internal control procedures that will ensure compliance with federal regulations. Ralph Staley, CFO is responsible for ensuring proper internal controls are in place to prevent significant deficiencies and material weaknesses from occurring and is expected to be completed by December 31, 2024.

View Audit 319475

Finding 401682 (2020-007)

Material Weakness 2020

Island Health, Inc.

MA

Questioned Costs Procurement, Suspension & Debarment Subrecipient Monitoring § 200.308 § 200.309 § 200.403

Recommendation The Center should develop written procedures to review all expenditures to ensure they are within the proper period of performance of the grant. Repeat Finding No Action Taken Island Health Care will take the following actions to address this recommendation: • Conduct a pre-approv...

Recommendation The Center should develop written procedures to review all expenditures to ensure they are within the proper period of performance of the grant. Repeat Finding No Action Taken Island Health Care will take the following actions to address this recommendation: • Conduct a pre-approval of expenditures, verifying that the expense is allowable under the grant terms and fall within the period of performance • Utilize a pre-approval form that includes details of the proposed expenditure, its necessity, and confirmation in the form of authorized signatures, that it is within the grant period • Require all relevant supporting documentation with the date the expense was incurred, ensuring it falls within the grant’s period of performance. This is further reviewed by the CFO who will verify that the expenditure meets all requirements and is then able to record it in the accounting system • Conduct regular review of expenditures to ensure compliance with the grant period and maintain audit trail • Review these procedures annually to ensure the ongoing compliance with the grant’s period of performance

View Audit 309626

Finding 401678 (2020-006)

Material Weakness 2020

Island Health, Inc.

MA

Cash Management Questioned Costs HUD Housing Programs § 200.302 § 200.303 § 200.305

Recommendation The Center should develop written procedures to review all drawdowns that occur in order to ensure accuracy. Repeat Finding No Action Taken Island Health Care will take the following actions to address this recommendation: • Prepare written procedures to document the process for Dra...

Recommendation The Center should develop written procedures to review all drawdowns that occur in order to ensure accuracy. Repeat Finding No Action Taken Island Health Care will take the following actions to address this recommendation: • Prepare written procedures to document the process for Drawdown requests, including the initial review, documented approval process, submission to the funding agency, and the recording of the drawdown in the accounting system immediately after submission • Maintain detailed records of all drawdown requests, supporting documentation, approvals, and correspondence • Conduct regular internal reviews of drawdown activities to ensure compliance with procedures and maintain audit trail • Review drawdown procedures annually to ensure they remain current with funding agency guidelines and best practices

View Audit 309626

Finding 400781 (2020-002)

Material Weakness 2020

Village of Spring Valley

NY

HUD Housing Programs

Special Tests and Provisions - Rolling Forward Equity Balances, Section 8 Housing Choice Vouchers, Corrective Action Plan: The Treasurer will work with the Housing Administrator to ensure the accurate computation of the HAP equity account and that the correct HAP equity balance is rolled forward on ...

Special Tests and Provisions - Rolling Forward Equity Balances, Section 8 Housing Choice Vouchers, Corrective Action Plan: The Treasurer will work with the Housing Administrator to ensure the accurate computation of the HAP equity account and that the correct HAP equity balance is rolled forward on an annual basis. The Village will also establish, and document policies and procedures designed to serve as a system on internal controls required by OM B's Uniform Guidance (2 CFR 200).

View Audit 308803

Finding 400780 (2020-001)

Material Weakness 2020

Village of Spring Valley

NY

HUD Housing Programs Subrecipient Monitoring Reporting

inancial Reporting Requirement for Financial Assessment- PHA FASPHA), Section 8 Housing Choice Vouchers, Corrective Action Plan: Fina nee staff will be assigned to work with the Housing Administrator in regard to the submission of all financial reporting. Also, procedures will be established to ensu...

inancial Reporting Requirement for Financial Assessment- PHA FASPHA), Section 8 Housing Choice Vouchers, Corrective Action Plan: Fina nee staff will be assigned to work with the Housing Administrator in regard to the submission of all financial reporting. Also, procedures will be established to ensure that the financial reporting is revisited on a monthly basis. This will include training of the program personnel to establish policies and procedures for compliance with the terms of the Section 8 reporting requirements. The Village will also establish, and document policies and procedures designed to serve as a system of internal controls required by OM B's Uniform Guidance (2 CFR 200). We will ensure the accurate and timely preparation and submission of the FASS-PH.

View Audit 308803

Finding 400503 (2020-007)

Material Weakness 2020

Island Health, Inc.

MA

Questioned Costs Procurement, Suspension & Debarment Subrecipient Monitoring § 200.308 § 200.309 § 200.403

Recommendation The Center should develop written procedures to review all expenditures to ensure they are within the proper period of performance of the grant. Repeat Finding No Action Taken Island Health Care will take the following actions to address this recommendation: • Conduct a pre-approv...

Recommendation The Center should develop written procedures to review all expenditures to ensure they are within the proper period of performance of the grant. Repeat Finding No Action Taken Island Health Care will take the following actions to address this recommendation: • Conduct a pre-approval of expenditures, verifying that the expense is allowable under the grant terms and fall within the period of performance • Utilize a pre-approval form that includes details of the proposed expenditure, its necessity, and confirmation in the form of authorized signatures, that it is within the grant period • Require all relevant supporting documentation with the date the expense was incurred, ensuring it falls within the grant’s period of performance. This is further reviewed by the CFO who will verify that the expenditure meets all requirements and is then able to record it in the accounting system • Conduct regular review of expenditures to ensure compliance with the grant period and maintain audit trail • Review these procedures annually to ensure the ongoing compliance with the grant’s period of performance

View Audit 308496

Finding 400499 (2020-006)

Material Weakness 2020

Island Health, Inc.

MA

Cash Management Questioned Costs HUD Housing Programs § 200.302 § 200.303 § 200.305

Recommendation The Center should develop written procedures to review all drawdowns that occur in order to ensure accuracy. Repeat Finding No Action Taken Island Health Care will take the following actions to address this recommendation: • Prepare written procedures to document the process for Dra...

Recommendation The Center should develop written procedures to review all drawdowns that occur in order to ensure accuracy. Repeat Finding No Action Taken Island Health Care will take the following actions to address this recommendation: • Prepare written procedures to document the process for Drawdown requests, including the initial review, documented approval process, submission to the funding agency, and the recording of the drawdown in the accounting system immediately after submission • Maintain detailed records of all drawdown requests, supporting documentation, approvals, and correspondence • Conduct regular internal reviews of drawdown activities to ensure compliance with procedures and maintain audit trail • Review drawdown procedures annually to ensure they remain current with funding agency guidelines and best practices

View Audit 308496

Finding 396737 (2020-005)

Material Weakness 2020

Springfield Senior Citizens Housing, Inc.

NJ

Subrecipient Monitoring HUD Housing Programs

Statement of Condition 2020-005 (Assistance Listing No. 14.182): The Corporation's books and records were not maintained in reasonable condition for proper audit as required by HUD. Recommendation: The Management Agent should ensure the books and records are maintained in reasonable condition for...

Statement of Condition 2020-005 (Assistance Listing No. 14.182): The Corporation's books and records were not maintained in reasonable condition for proper audit as required by HUD. Recommendation: The Management Agent should ensure the books and records are maintained in reasonable condition for proper audit as required by HUD. Action(s) taken or planned on the finding: Agree. The management agent will ensure the books and records are maintained in reasonable condition for proper audits as required by HUD going forward.

View Audit 306362

Finding 396736 (2020-004)

Significant Deficiency 2020

Springfield Senior Citizens Housing, Inc.

NJ

HUD Housing Programs Subrecipient Monitoring

Statement of Condition 2020-004 (Assistance Listing No. 14.182): As of December 31, 2020, the owners and management agent did not have written policies and procedures for staff to follow when using the Enterprise Income Verification (EIV) System. Recommendation: The Management Agent should prepare ...

Statement of Condition 2020-004 (Assistance Listing No. 14.182): As of December 31, 2020, the owners and management agent did not have written policies and procedures for staff to follow when using the Enterprise Income Verification (EIV) System. Recommendation: The Management Agent should prepare written EIV policies and procedures in accordance with HUD regulations. Action(s) taken or planned on the finding: Agree. The Management Agent will prepare written EIV policies and procedures in accordance with HUD regulations as soon as practical.

View Audit 306362

Finding 396735 (2020-003)

Material Weakness 2020

Springfield Senior Citizens Housing, Inc.

NJ

HUD Housing Programs Eligibility

Statement of Condition 2020-003 (Assistance Listing No. 14.182): During the year ended December 31, 2020, 7 of the applicants selected for testing under the HUD Consolidated Audit Guide lacked proper documentation for tenant selection. Action(s) taken or planned on the finding: Agree. The Managemen...

Statement of Condition 2020-003 (Assistance Listing No. 14.182): During the year ended December 31, 2020, 7 of the applicants selected for testing under the HUD Consolidated Audit Guide lacked proper documentation for tenant selection. Action(s) taken or planned on the finding: Agree. The Management Agent will review and update, if necessary, its procedures to ensure waitlist is in compliance with HUD Handbook 4530.3. Recommendation: The Management Agent should ensure that all applicants are properly documented on the waiting list

View Audit 306362

Finding 396734 (2020-002)

Material Weakness 2020

Springfield Senior Citizens Housing, Inc.

NJ

HUD Housing Programs Eligibility

Statement of Condition 2020-002 (Assistance Listing No. 14.182): During the year ended December 31, 2020, 15 of the 15 resident files selected for testing under the HUD Consolidated Audit Guide lacked properly executed and documented resident eligibility forms. Recommendation: The Management Agent ...

Statement of Condition 2020-002 (Assistance Listing No. 14.182): During the year ended December 31, 2020, 15 of the 15 resident files selected for testing under the HUD Consolidated Audit Guide lacked properly executed and documented resident eligibility forms. Recommendation: The Management Agent should ensure that all resident files are maintained at the site for each resident of the Property, and the Management Agent should ensure that the resident files include all properly executed and documented resident eligibility forms. Action(s) taken or planned on the finding: Agree. Management intends to update all resident files to include all resident eligibility forms during the year ended December 31, 2021.

View Audit 306362

Finding 396733 (2020-001)

Significant Deficiency 2020

Springfield Senior Citizens Housing, Inc.

NJ

Questioned Costs Subrecipient Monitoring HUD Housing Programs

Statement of Condition 2020-001 (Assistance Listing No. 14.182): The Form SF-SAC Single Audit Data Collection Form for the year ended December 31, 2020 was not submitted to the federal audit clearinghouse in the required timeframe. Recommendation: The Corporation should submit the Form SF-SAC Singl...

Statement of Condition 2020-001 (Assistance Listing No. 14.182): The Form SF-SAC Single Audit Data Collection Form for the year ended December 31, 2020 was not submitted to the federal audit clearinghouse in the required timeframe. Recommendation: The Corporation should submit the Form SF-SAC Single Audit Data Collection Form for the year ended December 31, 2020 as soon as practical. Action(s) taken or planned on the finding: Agree. Form SF-SAC Single Audit Data Collection Form for the year ended December 31, 2020 will be submitted to the federal audit clearinghouse as soon as practical.

View Audit 306362

Finding 396152 (2020-005)

Material Weakness 2020

Bristlecone Family Resources

CA

Eligibility HUD Housing Programs Material Weakness

Management’s Views: Management has identified and implemented processes and procedures that will ensure that the general ledger is properly supported by appropriate documentation and journal entries reviewed by someone other than the preparer, in order to ensure that amounts reported in the financi...

Management’s Views: Management has identified and implemented processes and procedures that will ensure that the general ledger is properly supported by appropriate documentation and journal entries reviewed by someone other than the preparer, in order to ensure that amounts reported in the financial statements are appropriately accounted for in accordance with generally accepted accounting principles.

View Audit 305763

Finding 394666 (2020-017)

Material Weakness 2020

Housing Authority of the City of Fayetteville

IL

Questioned Costs HUD Housing Programs

Views of Responsible Officials and Planned Corrective Actions: Fayetteville Housing Authority will work with the third party fee accountant and financial software provider (MRI Software) to accurately record and prepare financial statements with FHA Development, Inc. presented as a discretely presen...

Views of Responsible Officials and Planned Corrective Actions: Fayetteville Housing Authority will work with the third party fee accountant and financial software provider (MRI Software) to accurately record and prepare financial statements with FHA Development, Inc. presented as a discretely presented component unit within 60 days. Responsible Party: Audra Butler, Interim Deputy Director. Timeline: 2/15/2022.

View Audit 304564

Finding 394662 (2020-013)

Material Weakness 2020

Housing Authority of the City of Fayetteville

IL

Questioned Costs HUD Housing Programs Internal Control / Segregation of Duties

Views of Responsible Officials and Planned Corrective Actions: Fayetteville Housing Authority management and staff will closely monitor and follow the agency separation of duties procedure and Procurement Policy requirements. All invoices will be reviewed and approved prior to entry into accounting ...

Views of Responsible Officials and Planned Corrective Actions: Fayetteville Housing Authority management and staff will closely monitor and follow the agency separation of duties procedure and Procurement Policy requirements. All invoices will be reviewed and approved prior to entry into accounting software for payment only with all required documentation present. All invoices will be reviewed for proper approval and documentation prior to payment by staff member authorized to generate payment before payment is generated. Payment will not be generated without appropriate back up documentation present. Upper-management will review a minimum of 20% of all payments for documentation, approval, and procurement compliance for the previous month. Responsible Parties: Audra Butler, Interim Deputy Director and FHA Board of Commissioners Finance Committee. Timeline: Ongoing- Compliance reviews beginning January 2022.

View Audit 304564

Finding 394661 (2020-012)

Material Weakness 2020

Housing Authority of the City of Fayetteville

IL

Questioned Costs Procurement, Suspension & Debarment HUD Housing Programs

Views of Responsible Officials and Planned Corrective Actions: Fayetteville Housing Authority management and staff will closely monitor and follow the agency separation of duties procedure and Procurement Policy requirements. All invoices will be reviewed and approved prior to entry into accounting ...

Views of Responsible Officials and Planned Corrective Actions: Fayetteville Housing Authority management and staff will closely monitor and follow the agency separation of duties procedure and Procurement Policy requirements. All invoices will be reviewed and approved prior to entry into accounting software for payment only with all required documentation present. All invoices will be reviewed for proper approval and documentation prior to payment by staff member authorized to generate payment before payment is generated. Payment will not be generated without appropriate back up documentation present. Upper-management will review a minimum of 20% of all payments for documentation, approval, and procurement compliance for the previous month. Following generation of payment, invoice, required documentation, and check stub will be filed appropriately and stored per HUD guidelines. Responsible Parties: Audra Butler, Interim Deputy Director and FHA Board of Commissioners Finance Committee. Timeline: Ongoing- Compliance reviews beginning January 2022.

View Audit 304564

Finding 394660 (2020-011)

Material Weakness 2020

Housing Authority of the City of Fayetteville

IL

Questioned Costs HUD Housing Programs Internal Control / Segregation of Duties

Views of Responsible Officials and Planned Corrective Actions: Finance and management staff will hold or obtain procurement and section 3 certifications and complete applicable training on contracts covered by Davis-Bacon requirements within 6 months. Fayetteville Housing Authority will keep electro...

Views of Responsible Officials and Planned Corrective Actions: Finance and management staff will hold or obtain procurement and section 3 certifications and complete applicable training on contracts covered by Davis-Bacon requirements within 6 months. Fayetteville Housing Authority will keep electronic file documentation and hard copy documentation of required records. All applicable staff will be trained on proper documentation and storage of records. Upper- management will review all contract files for active contracts on a monthly basis and within 30 days of project completion. Responsible Parties: Audra Butler, Interim Deputy Director and FHA Board of Commissioners Finance Committee. Timeline: Training June 17, 2022 Ongoing- Compliance reviews beginning January 2022.

View Audit 304564

Finding 394658 (2020-009)

Material Weakness 2020

Housing Authority of the City of Fayetteville

IL

Questioned Costs HUD Housing Programs Internal Control / Segregation of Duties

Views of Responsible Officials and Planned Corrective Actions: Fayetteville Housing Authority management and staff will review the Emergency Grant application as approved by HUD and all purchases to determine if any unauthorized payments were made. All purchases for this grant will be reviewed by Ma...

Views of Responsible Officials and Planned Corrective Actions: Fayetteville Housing Authority management and staff will review the Emergency Grant application as approved by HUD and all purchases to determine if any unauthorized payments were made. All purchases for this grant will be reviewed by March 31, 2022 and an arrangement for repayment, if necessary will be initiated within 30 days of the completed review. Responsible Parties: Audra Butler, Interim Deputy Director and FHA Board of Commissioners Finance Committee. Timeline: March 31, 2022.

View Audit 304564 Questioned Costs: $1

Finding 394656 (2020-007)

Material Weakness 2020

Housing Authority of the City of Fayetteville

IL

Procurement, Suspension & Debarment Questioned Costs HUD Housing Programs

Views of Responsible Officials and Planned Corrective Actions: Fayetteville Housing Authority management and staff will closely monitor and follow the agency procurement policy and applicable state and federal procurement requirements and thresholds. All housing authority staff with procurement/ pur...

Views of Responsible Officials and Planned Corrective Actions: Fayetteville Housing Authority management and staff will closely monitor and follow the agency procurement policy and applicable state and federal procurement requirements and thresholds. All housing authority staff with procurement/ purchasing authority will receive and review the agency procurement at least annually and immediately following approval of updates or edits. Board Commissioners will receive and review agency procurement at least annually. Responsible Parties: Audra Butler, Interim Deputy Director and FHA Board of Commissioners Finance Committee. Timeline: Procurement Policy Reviewed and Updated 12/02/2021. Staff training on procurement policy by 1/31/2022.

View Audit 304564 Questioned Costs: $1

Finding 394654 (2020-005)

Material Weakness 2020

Housing Authority of the City of Fayetteville

IL

Questioned Costs HUD Housing Programs Internal Control / Segregation of Duties

Views of Responsible Officials and Planned Corrective Actions: Reexaminations have been completed for tenants who were not recertified during FY 2020. Current staff have received additional training on the recertification process and documentation. Upper-management will review a minimum of 20% of al...

Views of Responsible Officials and Planned Corrective Actions: Reexaminations have been completed for tenants who were not recertified during FY 2020. Current staff have received additional training on the recertification process and documentation. Upper-management will review a minimum of 20% of all tenant recertification and recertifications, selected randomly by the management designee from tenant files due for recertification within the current month to ensure all required documents are present and correct. Responsible Parties: Audra Butler, Interim Deputy Director and Tara West, Property Manager. Timeline: Recertifications: Completed Compliance Review beginning January 2022.

View Audit 304564

Finding 394653 (2020-004)

Material Weakness 2020

Housing Authority of the City of Fayetteville

IL

HUD Housing Programs Questioned Costs

Views of Responsible Officials and Planned Corrective Actions: Reexaminations have been completed for tenants who were not recertified during FY 2020. Current staff have received additional training on the recertification process and documentation. Upper-management will review a minimum of 20% of al...

Views of Responsible Officials and Planned Corrective Actions: Reexaminations have been completed for tenants who were not recertified during FY 2020. Current staff have received additional training on the recertification process and documentation. Upper-management will review a minimum of 20% of all tenant recertification and recertifications, selected randomly by the management designee from tenant files due for recertification within the current month to ensure all required documents are present and correct. Responsible Parties: Audra Butler, Interim Deputy Director and Tara West, Property Manager. Timeline: Recertifications: Completed Compliance Review beginning January 2022.

View Audit 304564

Finding 394652 (2020-003)

Material Weakness 2020

Housing Authority of the City of Fayetteville

IL

HUD Housing Programs

Views of Responsible Officials and Planned Corrective Actions: Reexaminations have been completed for tenants who were not recertified during FY 2020. Current staff have received additional training on the recertification process and documentation. Upper-management will review a minimum of 20% of al...

Views of Responsible Officials and Planned Corrective Actions: Reexaminations have been completed for tenants who were not recertified during FY 2020. Current staff have received additional training on the recertification process and documentation. Upper-management will review a minimum of 20% of all tenant recertification and recertifications, selected randomly by the management designee from tenant files due for recertification within the current month to ensure all required documents are present and correct. Responsible Parties: Audra Butler, Interim Deputy Director and Tara West, Property Manager. Timeline: Recertifications: Completed Compliance Review beginning January 2022.

View Audit 304564

Finding 394651 (2020-002)

Material Weakness 2020

Housing Authority of the City of Fayetteville

IL

HUD Housing Programs Questioned Costs

Views of Responsible Officials and Planned Corrective Actions: Reexaminations have been completed for tenants who were not recertified during FY 2020. Current staff have received additional training on the recertification process and documentation. Upper-management will review a minimum of 20% of al...

Views of Responsible Officials and Planned Corrective Actions: Reexaminations have been completed for tenants who were not recertified during FY 2020. Current staff have received additional training on the recertification process and documentation. Upper-management will review a minimum of 20% of all tenant recertification and recertifications, selected randomly by the management designee from tenant files due for recertification within the current month to ensure all required documents are present and correct. Responsible Parties: Audra Butler, Interim Deputy Director and Tara West, Property Manager. Timeline: Recertifications: Completed Compliance Review beginning January 2022.

View Audit 304564

Corrective Action Plans

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