Finding 394654 (2020-005)

Material Weakness
Requirement
N
Questioned Costs
-
Year
2020
Accepted
2024-04-25

AI Summary

  • Core Issue: The rental register does not match the signed leases, leading to incorrect rent collection.
  • Impacted Requirements: Compliance with HUD regulations and accurate record-keeping for tenant rents.
  • Recommended Follow-Up: Review tenant files, adjust the rental register, and inform tenants of their correct rent amounts.

Finding Text

2020-005 Tenant Files - Rental Lease Does Not Agree with Rental Register Criteria: The Housing Authority’s rental register and rents collected, should match the rents on the signed lease and HUD 50058 for tenant portion of rent. Condition: The rents shown on the Fayetteville Housing Authority’s rental register did not match the tenant portion of rents shown in the tenant files. Questioned Costs: Cannot be determined, due to incomplete information. Effect: The Fayetteville Housing Authority is collecting incorrect rent from its tenants. Cause: Lack of oversight by Fayetteville Housing Authority Management. Recommendation: The Fayetteville Housing Authority needs to review all tenant files and compare the tenant portion of rent listed to the rental register and adjust the rental register to reflect the correct rents and notify the tenant of their correct rents.

Corrective Action Plan

Views of Responsible Officials and Planned Corrective Actions: Reexaminations have been completed for tenants who were not recertified during FY 2020. Current staff have received additional training on the recertification process and documentation. Upper-management will review a minimum of 20% of all tenant recertification and recertifications, selected randomly by the management designee from tenant files due for recertification within the current month to ensure all required documents are present and correct. Responsible Parties: Audra Butler, Interim Deputy Director and Tara West, Property Manager. Timeline: Recertifications: Completed Compliance Review beginning January 2022.

Categories

HUD Housing Programs Internal Control / Segregation of Duties

Other Findings in this Audit

  • 394650 2020-001
    Material Weakness
  • 394651 2020-002
    Material Weakness
  • 394652 2020-003
    Material Weakness
  • 394653 2020-004
    Material Weakness
  • 394655 2020-006
    Material Weakness
  • 394656 2020-007
    Material Weakness
  • 394657 2020-008
    Material Weakness
  • 394658 2020-009
    Material Weakness
  • 394659 2020-010
    Material Weakness
  • 394660 2020-011
    Material Weakness
  • 394661 2020-012
    Material Weakness
  • 394662 2020-013
    Material Weakness
  • 394663 2020-014
    Material Weakness
  • 394664 2020-015
    Material Weakness
  • 394665 2020-016
    Material Weakness
  • 394666 2020-017
    Material Weakness
  • 394667 2020-018
    Material Weakness
  • 971092 2020-001
    Material Weakness
  • 971093 2020-002
    Material Weakness
  • 971094 2020-003
    Material Weakness
  • 971095 2020-004
    Material Weakness
  • 971096 2020-005
    Material Weakness
  • 971097 2020-006
    Material Weakness
  • 971098 2020-007
    Material Weakness
  • 971099 2020-008
    Material Weakness
  • 971100 2020-009
    Material Weakness
  • 971101 2020-010
    Material Weakness
  • 971102 2020-011
    Material Weakness
  • 971103 2020-012
    Material Weakness
  • 971104 2020-013
    Material Weakness
  • 971105 2020-014
    Material Weakness
  • 971106 2020-015
    Material Weakness
  • 971107 2020-016
    Material Weakness
  • 971108 2020-017
    Material Weakness
  • 971109 2020-018
    Material Weakness

Programs in Audit

ALN Program Name Expenditures
14.872 Public Housing Capital Fund $2.89M
14.850 Public and Indian Housing $81,392
14.871 Section 8 Housing Choice Vouchers $20,347