Views of Responsible Officials and Planned Corrective Actions:
Fayetteville Housing Authority management and staff will closely monitor and follow the agency separation of duties procedure and Procurement Policy requirements. All invoices will be reviewed and approved prior to entry into accounting software for payment only with all required documentation present. All invoices will be reviewed for proper approval and documentation prior to payment by staff member authorized to generate payment before payment is generated. Payment will not be generated without appropriate back up documentation present. Upper-management will review a minimum of 20% of all payments for documentation, approval, and procurement compliance for the previous month. Following generation of payment, invoice, required documentation, and check stub will be filed appropriately and stored per HUD guidelines. Responsible Parties: Audra Butler, Interim Deputy Director and FHA Board of Commissioners Finance Committee. Timeline: Ongoing- Compliance reviews beginning January 2022.