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Corrective Action Plans

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Finding 2623 (2022-002)
Significant Deficiency 2022
Minford Gardens Housing Development Fund Company, INC
NY
Questioned Costs HUD Housing Programs Cash Management
Finding Reference Number: 2022-2 Recommendation The Company must deposit $53,053 into the residual receipts reserve. Reporting views of responsible officials Auditee agrees with the auditor and management will be responsible for depositing surplus cash into the residual receipts reserve. Compl...
Finding Reference Number: 2022-2 Recommendation The Company must deposit $53,053 into the residual receipts reserve. Reporting views of responsible officials Auditee agrees with the auditor and management will be responsible for depositing surplus cash into the residual receipts reserve. Completion date or proposed completion date: June 2023 Action(s) taken or planned on the finding As of June 2023, management has deposited $53,053 into the residual receipts reserve.
View Audit 4425 Questioned Costs: $1
Finding 2622 (2022-001)
Significant Deficiency 2022
Minford Gardens Housing Development Fund Company, INC
NY
HUD Housing Programs Reporting
Finding Reference Number: 2022-1 Recommendation We recommend that the electronic submissions be completed as soon as possible. Reporting views of responsible officials Auditee concurs with this finding. Completion date or proposed completion date: June 15, 2023 Action(s) taken or planned on th...
Finding Reference Number: 2022-1 Recommendation We recommend that the electronic submissions be completed as soon as possible. Reporting views of responsible officials Auditee concurs with this finding. Completion date or proposed completion date: June 15, 2023 Action(s) taken or planned on the finding Management will take steps to implement strong internal control to report financial data on time.
View Audit 4425
Finding 2616 (2022-002)
Significant Deficiency 2022
Herbert Brooks Housing Development Fund Company, INC
NY
Questioned Costs HUD Housing Programs Reporting
Finding Reference Number: 2022-2 Recommendation The Company should set up a separate bank account in the Company’s name for tenant security deposits. Reporting views of responsible officials Auditee agrees with the auditor and management will be responsible for creating a separate bank account in...
Finding Reference Number: 2022-2 Recommendation The Company should set up a separate bank account in the Company’s name for tenant security deposits. Reporting views of responsible officials Auditee agrees with the auditor and management will be responsible for creating a separate bank account in the Company’s name for tenant security deposits. Completion date or proposed completion date: April 2023 Action(s) taken or planned on the finding As of April 2023, management has set up a separate bank account in the Company’s name for tenant security deposits.
View Audit 4423 Questioned Costs: $1
Finding 2615 (2022-001)
Significant Deficiency 2022
Herbert Brooks Housing Development Fund Company, INC
NY
HUD Housing Programs Reporting
Finding Reference Number: 2022-1 Recommendation We recommend that the electronic submissions be completed as soon as possible. Reporting views of responsible officials Auditee concurs with this finding. Completion date or proposed completion date: June 15, 2023 Action(s) taken or planned on th...
Finding Reference Number: 2022-1 Recommendation We recommend that the electronic submissions be completed as soon as possible. Reporting views of responsible officials Auditee concurs with this finding. Completion date or proposed completion date: June 15, 2023 Action(s) taken or planned on the finding Management will take steps to implement strong internal control to report financial data on time.
View Audit 4423
Finding 2321 (2022-003)
Material Weakness 2022
Lokahi Pacific and Affiliates
HI
Internal Control / Segregation of Duties HUD Housing Programs
Staff responsible for fulfilling applicable compliance requirements was terminated for failture to perform job duties and replaced. In addition, a process to monitor performance of required procedures to complete annual eligibility verifications and income recertifications was implemented upon sta...
Staff responsible for fulfilling applicable compliance requirements was terminated for failture to perform job duties and replaced. In addition, a process to monitor performance of required procedures to complete annual eligibility verifications and income recertifications was implemented upon staff transition.
View Audit 3971
Finding 2284 (2022-002)
Material Weakness 2022
Stand Down Housing Westerly, Inc.
RI
Questioned Costs HUD Housing Programs Allowable Costs / Cost Principles
The Organization will make the necessary required deposits to bring the balance of the reserve for replacement in alignment with requirements of Section 811 Capital Advance Program Regulatory Agreement and going forward we will make the required monthly deposits.
The Organization will make the necessary required deposits to bring the balance of the reserve for replacement in alignment with requirements of Section 811 Capital Advance Program Regulatory Agreement and going forward we will make the required monthly deposits.
View Audit 3922 Questioned Costs: $1
Finding 2246 (2022-002)
Material Weakness 2022
Stand Down Housing Westerly, Inc.
RI
Questioned Costs HUD Housing Programs Allowable Costs / Cost Principles
The Organization will make the necessary required deposits to bring the balance of the reserve for replacement in alignment with requirements of Section 811 Capital Advance Program Regulatory Agreement and going forward we will make the required monthly deposits.
The Organization will make the necessary required deposits to bring the balance of the reserve for replacement in alignment with requirements of Section 811 Capital Advance Program Regulatory Agreement and going forward we will make the required monthly deposits.
View Audit 3870 Questioned Costs: $1
Finding 2243 (2022-001)
Significant Deficiency 2022
Victory Heights, Inc.
MD
HUD Housing Programs Eligibility
Our back up plan for when a staff member is out or a position vacant is to have someone who is authorized to run EIV at another location/site to help cover until a replacement is found. In this case the EIV paperwork was held at a separate location and has since been placed in all the correct files....
Our back up plan for when a staff member is out or a position vacant is to have someone who is authorized to run EIV at another location/site to help cover until a replacement is found. In this case the EIV paperwork was held at a separate location and has since been placed in all the correct files. A full EIV Policy and Procedure manual is located on site and the new employee is trained on these policies by their supervisor and compliance manager. Both items were addressed in the follow up to the audit. The adjusted income was dealing with a lump sum of income which is not included in income. Correction was made to the 50059. The tenant signed her recertification paperwork 20 days late due a transition in the office. This was documented and file has been corrected. Additional training is provided to all managers on Section 8 Policies and Procedures on a regular basis. Policies and Procedures are also located on our direct intra network for individuals to refer to specific calculations, income issues, asset issues, forms and policies. This training is ongoing.
View Audit 3827
Finding 2242 (2022-002)
Material Weakness 2022
Victory Crest, Inc.
MD
HUD Housing Programs Eligibility
Onsite team members have received refresher training and have the EIV binder available onsite. They have also set calendar reminders to make sure that EIV reports are pulled in a timely manner. The findings regarding EIV have been addressed through refresher training and referring to the EIV binder ...
Onsite team members have received refresher training and have the EIV binder available onsite. They have also set calendar reminders to make sure that EIV reports are pulled in a timely manner. The findings regarding EIV have been addressed through refresher training and referring to the EIV binder when any policies/procedures are in question. The regional manager will be following up with the onsite to make sure they are in compliance.
View Audit 3821
Finding 2241 (2022-001)
Material Weakness 2022
Victory Crest, Inc.
MD
HUD Housing Programs Eligibility
Onsite team members have received refresher training and have the EIV binder available onsite. They have also set calendar reminders to make sure that EIV reports are pulled in a timely manner. The findings regarding EIV have been addressed through refresher training and referring to the EIV binder ...
Onsite team members have received refresher training and have the EIV binder available onsite. They have also set calendar reminders to make sure that EIV reports are pulled in a timely manner. The findings regarding EIV have been addressed through refresher training and referring to the EIV binder when any policies/procedures are in question. The regional manager will be following up with the onsite to make sure they are in compliance.
View Audit 3821
Finding 2166 (2022-002)
Material Weakness 2022
Housing Authority of the City of Omaha
NJ
Questioned Costs HUD Housing Programs Eligibility
Finding Reference Number: 2022-001 Recommendation The Authority should ensure proper internal controls, which include timely monthly reconciliations of account balances, are in place to prevent material weaknesses from occurring. Reporting views of responsible officials Auditee agrees with the au...
Finding Reference Number: 2022-001 Recommendation The Authority should ensure proper internal controls, which include timely monthly reconciliations of account balances, are in place to prevent material weaknesses from occurring. Reporting views of responsible officials Auditee agrees with the auditor and management will be responsible for implementing the corrective action plan. Completion date or proposed completion date: December 31, 2023 Action(s) taken or planned on the finding Gary Hatfield is responsible for ensuring proper internal controls are in place to prevent significant deficiencies and material weaknesses from occurring. Finding Reference Number: 2022-002 Recommendation We recommend the Authority design and implement internal control procedures that will reasonably assure compliance with the Uniform Guidance and the compliance supplement. Reporting views of responsible officials The Authority experienced significant turnover in employees during the year and as a result certain source documents were misplaced or destroyed. Management agrees with the Auditors' finding and has hired a new Chief Financial Officer who will implement the required safeguards and ensure that the Authority follows its Section 8 Administrative Plan and the HUD compliance requirements to remedy the aforementioned deficiencies. Completion date or proposed completion date: December 31, 2023 Action(s) taken or planned on the finding Gary Hatfield is responsible for ensuring proper internal controls are in place to prevent significant deficiencies and material weaknesses from occurring.
View Audit 3737 Questioned Costs: $1
Daniels Crossing
UT
HUD Housing Programs Equipment & Real Property Management
Ashleigh Lindquist, the Executive Director, will work with the Organization to repay the $500 that was unauthorized. The anticipated completion date is March 31, 2023.
Ashleigh Lindquist, the Executive Director, will work with the Organization to repay the $500 that was unauthorized. The anticipated completion date is March 31, 2023.
View Audit 3440
Daniels Crossing
UT
HUD Housing Programs
Ashleigh Lindquist, the Executive Director, will work with the Organization towards having all materials ready in order for the audit to be completed on time for the next fiscal year end. The anticipated completion to have all materials ready is August 31, 2023.
Ashleigh Lindquist, the Executive Director, will work with the Organization towards having all materials ready in order for the audit to be completed on time for the next fiscal year end. The anticipated completion to have all materials ready is August 31, 2023.
View Audit 3440
Daniels Crossing
UT
HUD Housing Programs
Ashleigh Lindquist, the Executive Director, will work with the Organization towards bringing the reserve account into compliance. The anticipated completion date is March 31, 2023.
Ashleigh Lindquist, the Executive Director, will work with the Organization towards bringing the reserve account into compliance. The anticipated completion date is March 31, 2023.
View Audit 3440
Finding 1951 (2022-003)
Material Weakness 2022
Municipality of Gurabo
PR
HUD Housing Programs Reporting
We are working in implementing adequate internal control procedures in order to comply with the submission of all required information for the Single Audit for Fiscal Year 2023.
We are working in implementing adequate internal control procedures in order to comply with the submission of all required information for the Single Audit for Fiscal Year 2023.
View Audit 3372
Finding 1797 (2022-001)
Material Weakness 2022
National Alliance Against Disparities in Patient Health
VA
Allowable Costs / Cost Principles HUD Housing Programs Matching / Level of Effort / Earmarking § 200.303 § 200.431
Timesheets are reviewed by project managers before they are submitted to payroll processing. Additionally, a reconciliation of actual to budgeted hours will be performed on a monthly basis. Documentation of the timesheet reviews will be maintained electronically. Staff time for federal grants will b...
Timesheets are reviewed by project managers before they are submitted to payroll processing. Additionally, a reconciliation of actual to budgeted hours will be performed on a monthly basis. Documentation of the timesheet reviews will be maintained electronically. Staff time for federal grants will be supported by a completed timesheet signed by a project manager. The National Alliance Against Disparities in Patient Health does acknowledge that an additional level of review is justified as our grant volume continues to expand. The verification of work performed on a monthly basis will ensure accuracy. Project managers will meet weekly with the executive team to address any transitional issues. Evidence of this allocation review will be maintained electronically for future inspection and / or presentation to grantors or others with a need to know.
View Audit 3140
Finding 1512 (2022-005)
Significant Deficiency 2022
Village of Green Island, New York
NY
HUD Housing Programs
The Village understands the importance of Depository Agreements and will develop procedures to ensure that the compliance is being followed.
The Village understands the importance of Depository Agreements and will develop procedures to ensure that the compliance is being followed.
View Audit 2792
Finding 1511 (2022-004)
Significant Deficiency 2022
Village of Green Island, New York
NY
HUD Housing Programs
The Village understands the importance of Housing Quality Standards Inspection regarding each recipient and will implement a system of checks and balances that will ensure the process is operating effectively.
The Village understands the importance of Housing Quality Standards Inspection regarding each recipient and will implement a system of checks and balances that will ensure the process is operating effectively.
View Audit 2792
Finding 1510 (2022-003)
Material Weakness 2022
Village of Green Island, New York
NY
HUD Housing Programs Eligibility
The Village understands the importance of Record Retention and will implement a system of checks and balances that will ensure that the process is operating effectively.
The Village understands the importance of Record Retention and will implement a system of checks and balances that will ensure that the process is operating effectively.
View Audit 2792
Finding 1509 (2022-002)
Material Weakness 2022
Village of Green Island, New York
NY
HUD Housing Programs § 200.512
The Village notes that the delay in single audit report submission is attributed to its misidentification of a Federal award, which it originally believed to be a State award. Propspectively, the Village will ensure all awards are properly categorized and engage a CPA firm to perform its Single Aud...
The Village notes that the delay in single audit report submission is attributed to its misidentification of a Federal award, which it originally believed to be a State award. Propspectively, the Village will ensure all awards are properly categorized and engage a CPA firm to perform its Single Audit in a timely manner
View Audit 2792
Finding 1334 (2022-001)
Material Weakness 2022
Advance Housing Dmn, Inc.
NJ
HUD Housing Programs Cash Management Material Weakness
Funds were withdrawn from residual receipts reserve to cover the housing expenses since the subsidy payments were delayed considerably by HUD. This was discussed with the HUD representative and we were informed to utilize the residual receipts reserve, as needed until HUD released the subsidy funds....
Funds were withdrawn from residual receipts reserve to cover the housing expenses since the subsidy payments were delayed considerably by HUD. This was discussed with the HUD representative and we were informed to utilize the residual receipts reserve, as needed until HUD released the subsidy funds. The funds were deposited back into the residual reserve account.
View Audit 2488
Finding 1330 (2022-003)
Material Weakness 2022
Demarest Farms 2, Inc.
NJ
HUD Housing Programs Cash Management Material Weakness
When management of the Project became aware that the funds were withdrawn for needed repair and renovations to the Project from the residual receipts reserve, the funds were transferred back to the residual receipts account.
When management of the Project became aware that the funds were withdrawn for needed repair and renovations to the Project from the residual receipts reserve, the funds were transferred back to the residual receipts account.
View Audit 2487
Finding 1329 (2022-002)
Material Weakness 2022
Demarest Farms 2, Inc.
NJ
Cash Management HUD Housing Programs Material Weakness
Management of the Project was aware they are responsible for complying with laws and regulations and that they are to remit any surplus cash funds to the residual receipts account within 60 days following the end of the fiscal year. Management remitted the 2021 excess of $17,102 on December 14, 2022...
Management of the Project was aware they are responsible for complying with laws and regulations and that they are to remit any surplus cash funds to the residual receipts account within 60 days following the end of the fiscal year. Management remitted the 2021 excess of $17,102 on December 14, 2022. Management remitted the 2020 excess of $18,386 on March 18, 2022.
View Audit 2487
Finding 1328 (2022-001)
Material Weakness 2022
Demarest Farms 2, Inc.
NJ
HUD Housing Programs Material Weakness
Management of the Project underfunded the replacement reserve account due to a personnel error. We will deposit the funds to the reserve account immediately.
Management of the Project underfunded the replacement reserve account due to a personnel error. We will deposit the funds to the reserve account immediately.
View Audit 2487
Finding 1172 (2022-002)
Material Weakness 2022
St. Charles Parish Housing Authority
LA
HUD Housing Programs Eligibility
Corrective Action Plan Finding: Finding 2022-002-Lack of Adequate Quality Control Regarding Tenant Procedures-Eligibility Condition: The quality of supervision over tenant file functions, such as calculating tenant rent and Housing Assistance Payments should be timely and sufficient to find error...
Corrective Action Plan Finding: Finding 2022-002-Lack of Adequate Quality Control Regarding Tenant Procedures-Eligibility Condition: The quality of supervision over tenant file functions, such as calculating tenant rent and Housing Assistance Payments should be timely and sufficient to find errors in calculations or mis-application or mis-understanding of procedures. Corrective Action Planned With the assistance of our consultant, we are trying to correct the errors noted above. Person responsible for corrective action: Youlondar Prevost, Interim E.D. Telephone: (985) 785-2601 St. Charles Parish Housing Authority Fax: (985) 785-6238 200 Boutte Estates Dr. Boutte, LA 70039 Anticipated Completion Date- October 31, 2023
View Audit 2238
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