Corrective Action Plans

Finding 41938 (2022-001)

Significant Deficiency 2022

WV

HUD Housing Programs Reporting Internal Control / Segregation of Duties

Contact Person: William Bane Management's Response: Management acknowledges that quarterly reports were not submitted by the required due date to HUD. Management does feel that subsequent emails and phone conversations did take place with HUD about this issue, but Management cannot produce hard copi...

Contact Person: William Bane Management's Response: Management acknowledges that quarterly reports were not submitted by the required due date to HUD. Management does feel that subsequent emails and phone conversations did take place with HUD about this issue, but Management cannot produce hard copies of the documentation due to not having access to the email files of management that was in place at that time. Current Management has now established effective controls to ensure timely submission of quarterly reports going forward. Going forward, the HUD submissions will be done by either the Accounting Manager or the Director of Accounting. All emails will then be printed as a PDF and saved in one folder so they can be easily located. Completion Date: September 28, 2023

View Audit 38291

Finding 41900 (2022-003)

Material Weakness 2022

Friendship Community Care, Inc.

AR

HUD Housing Programs

Management concurs with the auditor?s findings and recommendations. The management agent is making several organizational changes to help track and monitor compliance with contracts and agreements.

View Audit 39772

Finding 41888 (2022-001)

None 2022

Housing of Olivia, Inc.

MN

HUD Housing Programs

HOUSING OF OLIVIA, INC. HUD PROJECT NO. 092-35132-NP-SUP CORRECTIVE ACTION PLAN YEAR ENDED SEPTEMBER 30, 2022 DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT Housing of Olivia, Inc. respectfully submits the following corrective action plan for t...

HOUSING OF OLIVIA, INC. HUD PROJECT NO. 092-35132-NP-SUP CORRECTIVE ACTION PLAN YEAR ENDED SEPTEMBER 30, 2022 DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT Housing of Olivia, Inc. respectfully submits the following corrective action plan for the year ended September 30, 2022. Name and address of independent public accounting firm: Hinrichs & Associates, Ltd 1000 Shelard Parkway, Suite 110 Minneapolis, MN 55426 Audit Period: September 30, 2022 The findings from the September 30, 2022 schedule of findings and questioned costs are discussed below. The findings are numbered consistently with the numbers assigned in the schedule. Section A of the schedule, Summary of Audit Results, does not include findings and is not addressed. FINDINGS - FINANCIAL STATEMENT AUDIT NONE FINDINGS - FEDERAL AWARD PROGRAMS AUDIT DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT FINDING 2022-001: SECTION 221 (d)(3), ASSISTANCE LISTING NUMBER 14.239 The Project did not file the form HUD-93479 "Monthly Report for Establishing Net Income." Recommendation: The Project should immediately determine the steps necessary to successfully file the form on a monthly basis. Action Taken: The Project agrees with the finding. Management will determine the steps necessary to file this form. If the Department of Housing and Urban Development has questions regarding this plan, please call Josh Warner at 320-269-6640.

View Audit 38911

Finding 41858 (2022-001)

None 2022

Memorial Park Estates, Inc.

IN

HUD Housing Programs

CORRECTIVE ACTION PLAN Auditee: Memorial Park Estates, Inc. HUD Project Number: 073-EE096 Audit Firm: Agresta, Storms & O?Leary, PC Audit Period Ended December 31, 2022 Corrective Action Plan Prepared by: Name: Mitch Walters Position: President, Justus Property Management, Inc. Te...

CORRECTIVE ACTION PLAN Auditee: Memorial Park Estates, Inc. HUD Project Number: 073-EE096 Audit Firm: Agresta, Storms & O?Leary, PC Audit Period Ended December 31, 2022 Corrective Action Plan Prepared by: Name: Mitch Walters Position: President, Justus Property Management, Inc. Telephone Number: 317-834-4756 A. Current Findings on the Schedule of Findings, Questioned Costs, and Recommendations Finding No. 2022-001 A. Comments on the Finding and Each Recommendation: Management agrees with the finding. Management also agrees with the recommendation of ensuring all findings noted in the REAC inspection should be corrected in a timely manner. B. Action Taken or Planned on the Finding: Management corrected significant health and safety issues in the required time frame. Mitch Walters, President of Justus Property Management, Inc. will monitor physical project needs to ensure decent, safe, and sanitary living conditions. Respectfully submitted, Mitch Walters President Justus Property Management, Inc.

View Audit 44571

Finding 41785 (2022-002)

Material Weakness 2022

Grambling Housing Authority

LA

HUD Housing Programs Period of Performance Reporting

Corrective Action Plan Finding: 2022-002-Capital Fund Deadlines Not Met-Period of Performance and Reporting Condition: (a)-HUD notified the Authority be letter that an insufficient amount of the CFP 2018 program was drawn down by the obligation deadline of May 28, 2022. We noted previously that th...

Corrective Action Plan Finding: 2022-002-Capital Fund Deadlines Not Met-Period of Performance and Reporting Condition: (a)-HUD notified the Authority be letter that an insufficient amount of the CFP 2018 program was drawn down by the obligation deadline of May 28, 2022. We noted previously that the current E.D. did not start until May 25, 2022. (b)-As of the year end of this audit, September 30, 2022, the 2016 CFP program had been closed at least for four years. The AMCC and final costs breakdown have not been issued. Corrective Action Planned We will comply with the auditor?s recommendation. Person responsible for corrective action: Sharon Dixson, Executive Director Telephone: (318) 247-6035 Housing Authority of Grambling, Louisiana Fax: (318) 247-6554 300 B.T. Woodard Circle Grambling, LA 71245 Anticipated Completion Date- May 28, 2023

View Audit 39484

Finding 41783 (2022-005)

Material Weakness 2022

Grambling Housing Authority

LA

HUD Housing Programs Reporting

Corrective Action Plan Finding: 2022-005-Late Filing of the Audit Report-Reporting Condition: The audit report was not filed by the state filing due date of March 31. Corrective Action Planned We will comply with the auditor?s recommendation. Person responsible for corrective action: Sharon D...

Corrective Action Plan Finding: 2022-005-Late Filing of the Audit Report-Reporting Condition: The audit report was not filed by the state filing due date of March 31. Corrective Action Planned We will comply with the auditor?s recommendation. Person responsible for corrective action: Sharon Dixson, Executive Director Telephone: (318) 247-6035 Housing Authority of Grambling, Louisiana Fax: (318) 247-6554 300 B.T. Woodard Circle Grambling, LA 71245 Anticipated Completion Date- March 31, 2024

View Audit 39484

Finding 41782 (2022-004)

Material Weakness 2022

Grambling Housing Authority

LA

Special Tests & Provisions HUD Housing Programs

Corrective Action Plan Finding: Finding 2022-004-Underfunded Defined Contribution Plan Condition: For the years ended September 30, 2020 and 2021, the estimated underpayments were approximately $2,700 and $1,300, respectively. In the current year, we note an additional estimated under-payment o...

Corrective Action Plan Finding: Finding 2022-004-Underfunded Defined Contribution Plan Condition: For the years ended September 30, 2020 and 2021, the estimated underpayments were approximately $2,700 and $1,300, respectively. In the current year, we note an additional estimated under-payment of $2,634. Corrective Action Planned We will comply with the auditor?s recommendation. Person responsible for corrective action: Sharon Dixson, Executive Director Telephone: (318) 247-6035 Housing Authority of Grambling, Louisiana Fax: (318) 247-6554 300 B.T. Woodard Circle Grambling, LA 71245 Anticipated Completion Date- June 30, 2023

View Audit 39484

Finding 41780 (2022-001)

Material Weakness 2022

Grambling Housing Authority

LA

HUD Housing Programs Special Tests & Provisions

GRAMBLING HOUSING AUTHORITY 300 B.T. Woodard Circle Grambling, LA 71245 Phone No. (318) 247-6035 Fax No. (318) 247-6554 HOUSING AUTHORITY OF GRAMBLING, LOUISIANA CORRECTIVE ACTION PLAN YEAR ENDED SEPTEMBER 30, 2022 Corrective Action Plan Finding: 2022-001-Fidelity-Surety Bond Is Not In eff...

GRAMBLING HOUSING AUTHORITY 300 B.T. Woodard Circle Grambling, LA 71245 Phone No. (318) 247-6035 Fax No. (318) 247-6554 HOUSING AUTHORITY OF GRAMBLING, LOUISIANA CORRECTIVE ACTION PLAN YEAR ENDED SEPTEMBER 30, 2022 Corrective Action Plan Finding: 2022-001-Fidelity-Surety Bond Is Not In effect-Special Tests Condition: It appears that the bond was cancelled a few years ago due to non-payment. Corrective Action Planned I am Sharon Dixson, Executive Director and Designated Person to answer these findings. We will comply with the auditor?s recommendation. Person responsible for corrective action: Sharon Dixson, Executive Director Telephone: (318) 247-6035 Housing Authority of Grambling, Louisiana Fax: (318) 247-6554 300 B.T. Woodard Circle Grambling, LA 71245 Anticipated Completion Date- Already completed

View Audit 39484

Finding 41767 (2022-002)

Significant Deficiency 2022

State of New Mexico County of Bernalillo

NM

Questioned Costs HUD Housing Programs Eligibility

COUNTY OF BERNALILLO CORRECTIVE ACTION PLAN YEAR ENDED JUNE 30, 2022 United States Department of Housing and Urban Development The County of Bernalillo respectfully submits the following corrective action plan for the year ended June 30, 2022. Audit period: July 1, 2021 ? June 30, 2022 The findings...

COUNTY OF BERNALILLO CORRECTIVE ACTION PLAN YEAR ENDED JUNE 30, 2022 United States Department of Housing and Urban Development The County of Bernalillo respectfully submits the following corrective action plan for the year ended June 30, 2022. Audit period: July 1, 2021 ? June 30, 2022 The findings from the schedule of findings and questioned costs are discussed below. The findings are numbered consistently with the numbers assigned in the schedule. FINDINGS?FEDERAL AWARD PROGRAMS AUDITS UNITED STATES DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT 2022-002 Section 8 Housing Choice Vouchers ? Assistance Listing Number 14.871 Recommendation: The County continue to review internal processes and policies to better ensure compliance with HUD requirements for participant eligibility. Staff should be trained to better ensure consistency in program participant file documentation and compliance with documentation required by HUD. Explanation of disagreement with audit finding: There is no disagreement with the audit finding. Action taken in response to finding: All program staff will attend a HUD approved HCV and rent calculation training to ensure compliance with all HUD regulations including EIV and rent calculations. In addition, staff will be trained on our internal checklist to ensure consistency of documentation retained in each client?s file. Name(s) of the contact person(s) responsible for corrective action: Betty Valdez, Housing Director Planned completion date for corrective action plan: June 2023 If the Department of Housing and Urban Development has questions regarding this plan, please call Betty Valdez, Housing Director, at 505-314-0235.

View Audit 38699 Questioned Costs: $1

Finding 41764 (2022-002)

Significant Deficiency 2022

Spectrum Ringwood Apartments, Inc.

NJ

HUD Housing Programs

Finding: 2022-002 Finding Description: The Organization had excess funds over $250 remaining in the residual receipts account which have not been remitted to HUD upon PRAC termination. Corrective Action Taken or Planned: Residual receipts that are due to HUD will be made on or before April 30, 2023....

Finding: 2022-002 Finding Description: The Organization had excess funds over $250 remaining in the residual receipts account which have not been remitted to HUD upon PRAC termination. Corrective Action Taken or Planned: Residual receipts that are due to HUD will be made on or before April 30, 2023. Contact Person Responsible for Corrective Action: Danny Rosario, CFO Anticipated Completion Date: April 30, 2023

View Audit 39255

Finding 41749 (2022-001)

None 2022

Emerson Center, Inc.

KY

HUD Housing Programs Cash Management

VIEWS OF RESPONSIBLE OFFICIALS AND PLANNED CORRECTIVE ACTIONS: Management acknowledges the finding, but believes it was the result of unfortunate timing surrounding an unusual situation. Accordingly, management concludes that corrective action is not necessary and does not expect this situation to ...

VIEWS OF RESPONSIBLE OFFICIALS AND PLANNED CORRECTIVE ACTIONS: Management acknowledges the finding, but believes it was the result of unfortunate timing surrounding an unusual situation. Accordingly, management concludes that corrective action is not necessary and does not expect this situation to arise again in the future.

View Audit 38582

Finding 41699 (2022-001)

Significant Deficiency 2022

Meadow Lane Housing Development Fund Company, Inc.

NY

Eligibility HUD Housing Programs

Finding No: 2022-001 Response: Agree Planned Corrective Action: An age waiver has been submitted to HUD and is currently being reviewed. We are awaiting their decision. While we await a decision, Meadow Lane will review all existing applications for eligibility and advise any existing applicants ...

Finding No: 2022-001 Response: Agree Planned Corrective Action: An age waiver has been submitted to HUD and is currently being reviewed. We are awaiting their decision. While we await a decision, Meadow Lane will review all existing applications for eligibility and advise any existing applicants who are not of age that they are no longer eligible via mail. Anticipated Completion Date: Pending HUD approval of age waiver Contact Person: Christina Villanueva, CFO United Hebrew Geriatric Center

View Audit 38941

Finding 41687 (2022-001)

Significant Deficiency 2022

Ahepa/dop 54, Inc.

TX

Cash Management HUD Housing Programs Reporting

Finding 2022-001 - Significant Deficiency Internal Control Over Compliance: Concur or Do Not Concur with this Finding - Concur; Agree or Disagree with auditor recommendations - Agree; Completion Date or Proposed Completion Date - September 30, 2022; Actions Taken or Planned on the Finding - Manageme...

Finding 2022-001 - Significant Deficiency Internal Control Over Compliance: Concur or Do Not Concur with this Finding - Concur; Agree or Disagree with auditor recommendations - Agree; Completion Date or Proposed Completion Date - September 30, 2022; Actions Taken or Planned on the Finding - Management has strengthened and improved internal control over compliance with respect to required residual receipts deposit.; Contact Person First Name - Dawn; Contact Person Last Name - Cole;

View Audit 39606

Finding 41681 (2022-002)

Material Weakness 2022

Anthony Housing Authority

TX

HUD Housing Programs Internal Control / Segregation of Duties Material Weakness

Corrective Action Plan Finding: 2022-002-SEMAP and Quality Control Needs Better Documentation Condition: (a)-for the move-ins tested, the move-ins were listed on the waiting list. However, none of the move-ins in our sample were on the top of the waiting list. Often, there were several applica...

Corrective Action Plan Finding: 2022-002-SEMAP and Quality Control Needs Better Documentation Condition: (a)-for the move-ins tested, the move-ins were listed on the waiting list. However, none of the move-ins in our sample were on the top of the waiting list. Often, there were several applicants listed above the move-in participant., without an explanation. There should be notes for why the above applicants listed were not moved in before the one of our sample. Some of the typical reasons we often see is ?voucher expired?, ?no longer interested?, or ?unable to contact.? Most computerized waiting lists allow the Authority to list in ?notes? the reason why applicant was not moved in. Or, manual explanations can be added on the waiting list. The Admin Plan states there are no local preferences. So, giving points for preferences is not a reason that should be listed for early admittance. (b)-The waiting list was tested. However, per the federal regulations, half the sample should start with the waiting list and review the disposition. The other half should start with the current year admits and work back from the waiting list. It appears the sample was not pulled in the above manner. Regarding the definition of the total universe, this has never been exactly defined. If the Authority has received direction from HUD about the definition of the universe, the Authority should follow that direction. (c)-It appears the waiting list was not purged annually, in accordance with the Admin Plan. Corrective Action Planned: We will comply with the auditor?s recommendation. Person responsible for corrective action: Mary Grace Saenz, Executive Director Telephone: (915) 886-4650 Housing Authority of the Town of Anthony, Texas Fax: (915) 886-2296 1007 Franklin Anthony, TX 79821 Anticipated Completion Date: September 30, 2023

View Audit 39945

Finding 41680 (2022-001)

Material Weakness 2022

Anthony Housing Authority

TX

HUD Housing Programs Allowable Costs / Cost Principles

ANTHONY HOUSING AUTHORITY PHONE: 915-886-4650 ?FAX:915-886-2296 1007 FRANKLIN ANTHONY, TEXAS 79821 HOUSING AUTHORITY OF ANTHONY, TEXAS CORRECTIVE ACTION PLAN YEAR ENDED SEPTEMBER 30, 2022 Corrective Action Plan Finding: 2022-001-Significantly large interfund account needs to be reduced Cond...

ANTHONY HOUSING AUTHORITY PHONE: 915-886-4650 ?FAX:915-886-2296 1007 FRANKLIN ANTHONY, TEXAS 79821 HOUSING AUTHORITY OF ANTHONY, TEXAS CORRECTIVE ACTION PLAN YEAR ENDED SEPTEMBER 30, 2022 Corrective Action Plan Finding: 2022-001-Significantly large interfund account needs to be reduced Condition: At September 30, 2022, the Low Rent Program owes the Housing Choice Voucher Program $165,833. Corrective Action Planned: The entire balance was paid off subsequent to year-end. Person responsible for corrective action: Mary Grace Saenz, Executive Director Telephone: (915) 886-4650 Housing Authority of the Town of Anthony, Texas Fax: (915) 886-2296 1007 Franklin Anthony, TX 79821 Anticipated Completion Date: Already completed

View Audit 39945

Finding 41657 (2022-003)

Significant Deficiency 2022

Houston Area Women's Center

TX

Procurement, Suspension & Debarment HUD Housing Programs Significant Deficiency

Finding #2022-003 ? Significant Deficiency and Other Noncompliance Applicable federal programs: U. S. Department of Housing and Urban Development Assistance Listing #14.231 Passed through Child Care Council of Greater Houston Emergency Solutions Grant Program Contract #: 460-001-3805 Contract ye...

Finding #2022-003 ? Significant Deficiency and Other Noncompliance Applicable federal programs: U. S. Department of Housing and Urban Development Assistance Listing #14.231 Passed through Child Care Council of Greater Houston Emergency Solutions Grant Program Contract #: 460-001-3805 Contract years: 05/01/21 ? 03/31/22 and 04/01/22 ? 03/31/23 Assistance Listing #14.231 Passed through Harris County Community Services Department (Office of Housing and Community Development) Emergency Solutions Grant Program Contract #?s: 2021-0033g and 2022-008f Contract years: 03/01/21 ? 02/28/22 and 03/01/22 ? 02/28/23 Assistance Listing #14.231 Passed through Texas Department of Housing and Community Affairs Emergency Solutions Grant Program Contract #?s: 42217000046 and 42227000044 Contract years: 11/01/21 ? 10/31/22 and 11/01/22 ? 10/31/23 Assistance Listing #14.231 Passed through Texas Department of Housing and Community Affairs COVID-19 ? Emergency Solutions Grant Program Contract #: 44207000047 Contract year: 01/14/21 ? 06/30/23 Assistance Listing #14.231 Passed through Texas Department of Housing and Community Affairs Emergency Solutions Grant Program Contract #: 20220000030 Contract year: 03/31/22 ? 03/31/24 Assistance Listing #14.267 Direct Funding Continuum of Care Program Contract #?s: TX0179L6E002013 and TX0179L6E002114 Contract years: 10/01/21 ? 09/30/22 and 10/01/22 ? 09/30/23 Assistance Listing #14.267 Passed through Harris County Domestic Violence Coordinating Council Continuum of Care Program Contract #?s: TX0538D6E002106 and TX0538D6E002002 Contract years: 08/01/22 ? 07/31/23 and 08/01/21 ? 07/31/22 Applicable state program: Office of the Attorney General ? State of Texas Sexual Assault Prevention and Crisis Services Contract #?s: 2217883 and C-00112 Contract years: 09/01/21 ? 08/31/22 and 09/01/22 ? 08/31/23 Recommendation: Emphasize adherence to established policies and procedures to ensure procurement is performed according to the procurement policy, and that proper procurement documentation is maintained. Planned corrective action: Management will review and ensure compliance with policies and procedures regarding procurement. Responsible officer: Chief Financial Officer Estimated completion date: June 30, 2023

View Audit 39437

Finding 41641 (2022-002)

None 2022

Casa Otonal Housing Corporation

CT

HUD Housing Programs Cash Management Internal Control / Segregation of Duties

2. Finding 2022-002 a. Comments on the Finding and Each Recommendation We recommend that Management should establish internal controls and procedures to ensure that required residual receipts reserve deposits are made timely. b. Action(s) Taken or Planned on the Finding The management agent wil...

2. Finding 2022-002 a. Comments on the Finding and Each Recommendation We recommend that Management should establish internal controls and procedures to ensure that required residual receipts reserve deposits are made timely. b. Action(s) Taken or Planned on the Finding The management agent will perform and review the surplus cash calculation and deposit any surplus cash in the residual receipts account within the 90 day requirement.

View Audit 38931

Finding 41638 (2022-001)

Significant Deficiency 2022

Casa Otonal Housing Corporation

CT

HUD Housing Programs Eligibility Matching / Level of Effort / Earmarking

1. Finding 2022-001 a. Comments on the Finding and Each Recommendation We recommend that the Board of Directors continues to work with HUD to resolve the outstanding balance. b. Action(s) Taken or Planned on the Finding The Board of Directors has continued to work with HUD to resolve the outstan...

1. Finding 2022-001 a. Comments on the Finding and Each Recommendation We recommend that the Board of Directors continues to work with HUD to resolve the outstanding balance. b. Action(s) Taken or Planned on the Finding The Board of Directors has continued to work with HUD to resolve the outstanding balance. The last communication from HUD was on July 28, 2022 noting the issue is currently under review.

View Audit 38931

Finding 41637 (2022-002)

Material Weakness 2022

Wayland Baptist University

TX

Questioned Costs Student Financial Aid HUD Housing Programs

Incorrect and Late Returns of Title IV Funds (R2T4) Planned Corrective Action: Executive Director of Financial Aid has reviewed and updated policy and COD system set-up to ensure correct calculations. Executive Director of Financial Aid provided in-house R2T4 training specific to WBU for all staff ...

Incorrect and Late Returns of Title IV Funds (R2T4) Planned Corrective Action: Executive Director of Financial Aid has reviewed and updated policy and COD system set-up to ensure correct calculations. Executive Director of Financial Aid provided in-house R2T4 training specific to WBU for all staff as well as will ensure all pertinent staff responsible for R2T4 complete R2T4 training provided by FSA and purchased through NASFAA. Audit report is now generated weekly to identify students who have withdrawn and reviewed by appropriate staff to ensure timely R2T4 completions. Executive Director of Financial Aid is working with IT (and others) to integrate BlackBoard course activity data with PowerCampus for most accurate record of course attendance and last date of academically related activity for all students. This implementation is being piloted during Fall 2 session, with plans for full implementation for the Spring 2023 term. WBU has funded a Financial Aid Compliance Specialist position in the Office of Financial Aid. Once filled, this position with be devoted to internal audit and federal/state regulation compliance. Person Responsible for Corrective Action Plan: Christy Miller, Executive Director of Financial Aid Anticipated Date of Completion: January 2023

View Audit 40639 Questioned Costs: $1

Finding 41636 (2022-001)

Significant Deficiency 2022

Reach Out II Apartments, Inc.

AR

HUD Housing Programs

Name of Contact Person: Teri Zaner, CFO Management Response: Management is working with the Site...

Name of Contact Person: Teri Zaner, CFO Management Response: Management is working with the Site Manager on instituting new controls to prevent the error from happening in the future. Planned Corrective Action: Going forward, management will be working with the Site Manager on refining controls to more timely detect and correct any issues. It is anticipated that this issue will be resolved by December 1, 2022.

View Audit 40169

Finding 41629 (2022-002)

Material Weakness 2022

Ahepa 78 Phase Ii, Inc.

IN

Cash Management HUD Housing Programs Reporting

Finding 2022-002 - (Supportive Housing for the Elderly 14.157); Concur or Do Not Concur with this Finding - Concur; Agree or Disagree with auditor recommendations - Agree; Completion Date or Proposed Completion Date -September 26, 2022; Actions Taken or Planned on the Finding - Management has streng...

Finding 2022-002 - (Supportive Housing for the Elderly 14.157); Concur or Do Not Concur with this Finding - Concur; Agree or Disagree with auditor recommendations - Agree; Completion Date or Proposed Completion Date -September 26, 2022; Actions Taken or Planned on the Finding - Management has strengthened and improved internal control over compliance with respect to required residual receipts deposit.; Contact Person First Name - Dawn; Contact Person Last Name - Cole.

View Audit 39366

Finding 41628 (2022-001)

None 2022

Ahepa 78 Phase Ii, Inc.

IN

Questioned Costs Cash Management HUD Housing Programs

Finding 2022-001 - (Supportive Housing for the Elderly 14.157); Concur or Do Not Concur with this Finding - Concur; Agree or Disagree with auditor recommendations - Agree; Completion Date or Proposed Completion Date -September 16, 2022; Actions Taken or Planned on the Finding - Management has made t...

Finding 2022-001 - (Supportive Housing for the Elderly 14.157); Concur or Do Not Concur with this Finding - Concur; Agree or Disagree with auditor recommendations - Agree; Completion Date or Proposed Completion Date -September 16, 2022; Actions Taken or Planned on the Finding - Management has made the required deposit into the residual receipts account.; Contact Person First Name - Dawn; Contact Person Last Name - Cole.

View Audit 39366 Questioned Costs: $1

Finding 41581 (2022-001)

None 2022

Nlh6

NM

HUD Housing Programs Reporting Special Tests & Provisions

September 23, 2022 To the Department of Housing & Urban Development Re: Corrective Action Plan New Life Homes 6 respectfully submits the following corrective action plan for the year ended June 30, 2022. Name and address of independent public accounting firm: Palmer & Company 701 Osuna NE, Ste 100 A...

September 23, 2022 To the Department of Housing & Urban Development Re: Corrective Action Plan New Life Homes 6 respectfully submits the following corrective action plan for the year ended June 30, 2022. Name and address of independent public accounting firm: Palmer & Company 701 Osuna NE, Ste 100 Albuquerque, NM 87113 Audit period: June 30, 2022 The findings from the June 30, 2022 schedule of findings and questioned costs are discussed below. The findings are numbered consistently with the numbers assigned in the schedule. FINDINGS - FEDERAL AWARD PROGRAMS AUDITS FINDING 2022-001 - Special Tests and Provisions - Reserve for Replacement Criteria: Total cash of $3,552 was required to be deposited into the Reserve for Replacement account by June 30, 2022 Statement of Condition: As of June 30, 2022, the Reserve for Replacement only had $1,480 deposited during the year. Cause: Management did not meet the annual funding requirement for the Reserve for Replacement account. Effect or Potential Effect: The project was not in compliance with the Capital Advance and current HUD regulations, the project?s Reserve for Replacement was under-funded for the current year by $2,072. Auditor Non-Compliance Code: B Questioned Cost: $2,072 Reporting Views of Responsible Officials: Management agrees with the Reserve for Replacement calculations and is aware of the current deposit required to the Reserve for Replacement. 1816 E. Mojave Street ? Farmington, NM 87401 ? 505-325-6515 Auditor?s Summary of Auditee?s Comments on the Findings and Recommendations: Management has not transferred the full obligation of $2,072 to the Reserve for Replacement account as of September 23, 2022 due to insufficient funds. This finding is therefore, unresolved. Action Plan: Management did transfer $1,776 into the Reserve for Replacement account on 9/20/2022. The rest of the funds will be transferred as soon as cash flow allows.

View Audit 33606

Finding 41574 (2022-001)

Significant Deficiency 2022

Bexar Rhf Housing, Inc. Dba Bexton Place 115-Ee078

CA

Questioned Costs Subrecipient Monitoring HUD Housing Programs

Statement of Condition 2022-001 (Assistance Listing 14.157): During the year ended March 31, 2022, the Corporation paid expenses totaling $23,539 on behalf of an affiliated entity without HUD approval. Recommendation: The affiliated entity should repay $23,539 to the Corporation. Management Response...

Statement of Condition 2022-001 (Assistance Listing 14.157): During the year ended March 31, 2022, the Corporation paid expenses totaling $23,539 on behalf of an affiliated entity without HUD approval. Recommendation: The affiliated entity should repay $23,539 to the Corporation. Management Response: Agree. The affiliated entity repaid the Corporation $23,539 on April 7, 2022.

View Audit 47856 Questioned Costs: $1

Finding 41571 (2022-003)

Significant Deficiency 2022

Eastern Wyoming College

WY

Procurement, Suspension & Debarment Subrecipient Monitoring Cash Management § 200.327

2022-003 Reporting Condition: A total of five reports were selected for testing, including one annual report, two quarterly reports related to the Student Portion and two quarterly reports related to the Institutional Portion. Of these five reports: 1. All reports lacked evidence of proper review a...

2022-003 Reporting Condition: A total of five reports were selected for testing, including one annual report, two quarterly reports related to the Student Portion and two quarterly reports related to the Institutional Portion. Of these five reports: 1. All reports lacked evidence of proper review and approval by authorized individuals before submission of the report to the ED. 2. The Quarterly Student report for the period ended March 31, 2022 was not submitted in a timely manner. 3. The Quarterly Institutional report for the period ended September 30, 2021 was not submitted in a timely manner. 4. The Quarterly Institutional report for the period ended March 31, 2022 was not submitted in a timely manner. Correction: With respect to item #1, internal controls will be implemented for a second review of all quarterly reports by a member of the business office to verify accuracy before being submitted to the Department of Education and uploaded to the EWC website. This correction is being offered for a second year in a row due to the timing of when the FY21 audit was completed. The FY21 audit was completed August 17, 2022, which was more than 8 months past the normal completion time frame due to the cyber event that occurred in June 2021. Items #2-4 reference reports that were not reported in a timely manner. Reminders in the calendar have been created to ensure completion of the reports. Information has also been shared with the College webmaster as to when reports need to be uploaded for timely submissions. Internal controls will be used to verify accuracy of data with the financial aid office, but also a final review that shows actual submission of the reports to the Department of Education and to the EWC website. This correction is being offered for a second year in a row due to the timing of when the FY21 audit was completed. The FY21 audit was completed August 17, 2022, which was more than 8 months past the normal completion time frame due to the cyber event that occurred in June 2021.

View Audit 48917

Corrective Action Plans

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