Finding 1510 (2022-003)

Material Weakness
Requirement
A
Questioned Costs
-
Year
2022
Accepted
2023-11-09
Audit: 2792

AI Summary

  • Core Issue: The Village failed to provide necessary documentation for a recipient's case file during testing.
  • Impacted Requirements: This lack of documentation violates federal requirements for maintaining records of expenditures.
  • Recommended Follow-Up: Management should create procedures to ensure all required documentation is consistently maintained.

Finding Text

Section 8 Housing Choice Vouchers Assistance Listing Number 14.871 Criteria or specific requirement (including statutory, regulatory, or other citation): The Village is required to maintain documentation to support compliance with all federal expenditures incurred. Condition and Cause: The Village was unable to locate and provide a case file for a recipient selected for testing. Effect or Potential Effect: Without proper documentation to demonstrate the propriety of benefits issued, benefits may be issued to ineligible applicants or in amounts that are not appropriate. Questioned costs: None. Identification as a repeat finding, if applicable: Not applicable. Recommendation: Management should develop procedures to ensure the required documentation is maintained to support all federal expenditures incurred. Views of Responsible Officials: As noted in the Corrective Action Plan, management has agreed to the findings and recommendation above.

Corrective Action Plan

The Village understands the importance of Record Retention and will implement a system of checks and balances that will ensure that the process is operating effectively.

Categories

HUD Housing Programs Eligibility

Other Findings in this Audit

  • 1509 2022-002
    Material Weakness
  • 1511 2022-004
    Significant Deficiency
  • 1512 2022-005
    Significant Deficiency
  • 577951 2022-002
    Material Weakness
  • 577952 2022-003
    Material Weakness
  • 577953 2022-004
    Significant Deficiency
  • 577954 2022-005
    Significant Deficiency

Programs in Audit

ALN Program Name Expenditures
14.871 Section 8 Housing Choice Vouchers $664,554
20.205 Highway Planning and Construction $120,071