Audit 2792

FY End
2022-05-31
Total Expended
$784,625
Findings
8
Programs
2
Year: 2022 Accepted: 2023-11-09

Organization Exclusion Status:

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Findings

ID Ref Severity Repeat Requirement
1509 2022-002 Material Weakness - L
1510 2022-003 Material Weakness - A
1511 2022-004 Significant Deficiency - A
1512 2022-005 Significant Deficiency - A
577951 2022-002 Material Weakness - L
577952 2022-003 Material Weakness - A
577953 2022-004 Significant Deficiency - A
577954 2022-005 Significant Deficiency - A

Programs

ALN Program Spent Major Findings
14.871 Section 8 Housing Choice Vouchers $664,554 Yes 4
20.205 Highway Planning and Construction $120,071 - 0

Contacts

Name Title Type
NWZLK5MN2YJ6 Anthony J Ferrandino Auditee
5182732201 Jonathan Gibbs Auditor
No contacts on file

Notes to SEFA

Title: Note 1 - Summary of Significant Accounting Policies Accounting Policies: a. Basis of Presentation The accompanying Schedule of Expenditures of Federal Awards (Schedule) includes the federal award activity of the Village of Green Island, New York (Village) under programs of the federal government for the year ended May 31, 2022. The information in this Schedule is presented in accordance with the requirements of the Comptroller General of the United States; and the audit requirements of Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance). The purpose of the Schedule is to present a summary of those activities of the Village funded by the federal government or pass-through entities for the year ended May 31, 2022, using the accrual basis of accounting. For purposes of this Schedule, federal awards include assistance provided by a federal agency directly or indirectly in the form of grants, contracts, cooperative agreements, loans and loan guarantees, and other non-cash assistance. Negative amounts, if any, on the Schedule represent adjustments or credits made to prior year expenditures in the normal course of business. b. Relationship to Financial Statements Federal award revenues are reported in the Village’s financial statements as federal aid. The Village’s government-wide financial statements are presented using the accrual basis of accounting. The Schedule presents only a selected portion of the activities of the Village. It is not intended to, and does not, present either the financial position, statement of activities, or other changes in net assets of the Village. c. Direct and Indirect Costs Expenditures for direct and indirect costs are recognized as incurred using the accrual method of accounting and in accordance with OMB Circular A-87, Cost Principles for State, Local and Indian Tribal Governments and the Uniform Guidance. Under these cost principles, certain types of expenditures are not allowable or are limited as to reimbursement. d. Matching Costs Matching costs represent the Village’s share of certain program costs and are not included in the Schedule. De Minimis Rate Used: N Rate Explanation: The Village has elected not to use the 10 percent de minimis indirect cost rate allowed under the Uniform Guidance. a. Basis of Presentation The accompanying Schedule of Expenditures of Federal Awards (Schedule) includes the federal award activity of the Village of Green Island, New York (Village) under programs of the federal government for the year ended May 31, 2022. The information in this Schedule is presented in accordance with the requirements of the Comptroller General of the United States; and the audit requirements of Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance). The purpose of the Schedule is to present a summary of those activities of the Village funded by the federal government or pass-through entities for the year ended May 31, 2022, using the accrual basis of accounting. For purposes of this Schedule, federal awards include assistance provided by a federal agency directly or indirectly in the form of grants, contracts, cooperative agreements, loans and loan guarantees, and other non-cash assistance. Negative amounts, if any, on the Schedule represent adjustments or credits made to prior year expenditures in the normal course of business. b. Relationship to Financial Statements Federal award revenues are reported in the Village’s financial statements as federal aid. The Village’s government-wide financial statements are presented using the accrual basis of accounting. The Schedule presents only a selected portion of the activities of the Village. It is not intended to, and does not, present either the financial position, statement of activities, or other changes in net assets of the Village. c. Direct and Indirect Costs Expenditures for direct and indirect costs are recognized as incurred using the accrual method of accounting and in accordance with OMB Circular A-87, Cost Principles for State, Local and Indian Tribal Governments and the Uniform Guidance. Under these cost principles, certain types of expenditures are not allowable or are limited as to reimbursement. d. Matching Costs Matching costs represent the Village’s share of certain program costs and are not included in the Schedule.
Title: Note 2 - Noncash Assistance Accounting Policies: a. Basis of Presentation The accompanying Schedule of Expenditures of Federal Awards (Schedule) includes the federal award activity of the Village of Green Island, New York (Village) under programs of the federal government for the year ended May 31, 2022. The information in this Schedule is presented in accordance with the requirements of the Comptroller General of the United States; and the audit requirements of Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance). The purpose of the Schedule is to present a summary of those activities of the Village funded by the federal government or pass-through entities for the year ended May 31, 2022, using the accrual basis of accounting. For purposes of this Schedule, federal awards include assistance provided by a federal agency directly or indirectly in the form of grants, contracts, cooperative agreements, loans and loan guarantees, and other non-cash assistance. Negative amounts, if any, on the Schedule represent adjustments or credits made to prior year expenditures in the normal course of business. b. Relationship to Financial Statements Federal award revenues are reported in the Village’s financial statements as federal aid. The Village’s government-wide financial statements are presented using the accrual basis of accounting. The Schedule presents only a selected portion of the activities of the Village. It is not intended to, and does not, present either the financial position, statement of activities, or other changes in net assets of the Village. c. Direct and Indirect Costs Expenditures for direct and indirect costs are recognized as incurred using the accrual method of accounting and in accordance with OMB Circular A-87, Cost Principles for State, Local and Indian Tribal Governments and the Uniform Guidance. Under these cost principles, certain types of expenditures are not allowable or are limited as to reimbursement. d. Matching Costs Matching costs represent the Village’s share of certain program costs and are not included in the Schedule. De Minimis Rate Used: N Rate Explanation: The Village has elected not to use the 10 percent de minimis indirect cost rate allowed under the Uniform Guidance. There were no federal awards expended in the form of noncash assistance by the Village during the year ended May 31, 2022.
Title: Note 3 - Loans and Loan Guarantees Accounting Policies: a. Basis of Presentation The accompanying Schedule of Expenditures of Federal Awards (Schedule) includes the federal award activity of the Village of Green Island, New York (Village) under programs of the federal government for the year ended May 31, 2022. The information in this Schedule is presented in accordance with the requirements of the Comptroller General of the United States; and the audit requirements of Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance). The purpose of the Schedule is to present a summary of those activities of the Village funded by the federal government or pass-through entities for the year ended May 31, 2022, using the accrual basis of accounting. For purposes of this Schedule, federal awards include assistance provided by a federal agency directly or indirectly in the form of grants, contracts, cooperative agreements, loans and loan guarantees, and other non-cash assistance. Negative amounts, if any, on the Schedule represent adjustments or credits made to prior year expenditures in the normal course of business. b. Relationship to Financial Statements Federal award revenues are reported in the Village’s financial statements as federal aid. The Village’s government-wide financial statements are presented using the accrual basis of accounting. The Schedule presents only a selected portion of the activities of the Village. It is not intended to, and does not, present either the financial position, statement of activities, or other changes in net assets of the Village. c. Direct and Indirect Costs Expenditures for direct and indirect costs are recognized as incurred using the accrual method of accounting and in accordance with OMB Circular A-87, Cost Principles for State, Local and Indian Tribal Governments and the Uniform Guidance. Under these cost principles, certain types of expenditures are not allowable or are limited as to reimbursement. d. Matching Costs Matching costs represent the Village’s share of certain program costs and are not included in the Schedule. De Minimis Rate Used: N Rate Explanation: The Village has elected not to use the 10 percent de minimis indirect cost rate allowed under the Uniform Guidance. The Village did not have any federal loans or loan guarantees outstanding at May 31, 2022.
Title: Note 4 - Insurance Accounting Policies: a. Basis of Presentation The accompanying Schedule of Expenditures of Federal Awards (Schedule) includes the federal award activity of the Village of Green Island, New York (Village) under programs of the federal government for the year ended May 31, 2022. The information in this Schedule is presented in accordance with the requirements of the Comptroller General of the United States; and the audit requirements of Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance). The purpose of the Schedule is to present a summary of those activities of the Village funded by the federal government or pass-through entities for the year ended May 31, 2022, using the accrual basis of accounting. For purposes of this Schedule, federal awards include assistance provided by a federal agency directly or indirectly in the form of grants, contracts, cooperative agreements, loans and loan guarantees, and other non-cash assistance. Negative amounts, if any, on the Schedule represent adjustments or credits made to prior year expenditures in the normal course of business. b. Relationship to Financial Statements Federal award revenues are reported in the Village’s financial statements as federal aid. The Village’s government-wide financial statements are presented using the accrual basis of accounting. The Schedule presents only a selected portion of the activities of the Village. It is not intended to, and does not, present either the financial position, statement of activities, or other changes in net assets of the Village. c. Direct and Indirect Costs Expenditures for direct and indirect costs are recognized as incurred using the accrual method of accounting and in accordance with OMB Circular A-87, Cost Principles for State, Local and Indian Tribal Governments and the Uniform Guidance. Under these cost principles, certain types of expenditures are not allowable or are limited as to reimbursement. d. Matching Costs Matching costs represent the Village’s share of certain program costs and are not included in the Schedule. De Minimis Rate Used: N Rate Explanation: The Village has elected not to use the 10 percent de minimis indirect cost rate allowed under the Uniform Guidance. The Village did not participate in any federal insurance programs during the year ended
Title: Note 5 - Indirect Cost Rate Accounting Policies: a. Basis of Presentation The accompanying Schedule of Expenditures of Federal Awards (Schedule) includes the federal award activity of the Village of Green Island, New York (Village) under programs of the federal government for the year ended May 31, 2022. The information in this Schedule is presented in accordance with the requirements of the Comptroller General of the United States; and the audit requirements of Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance). The purpose of the Schedule is to present a summary of those activities of the Village funded by the federal government or pass-through entities for the year ended May 31, 2022, using the accrual basis of accounting. For purposes of this Schedule, federal awards include assistance provided by a federal agency directly or indirectly in the form of grants, contracts, cooperative agreements, loans and loan guarantees, and other non-cash assistance. Negative amounts, if any, on the Schedule represent adjustments or credits made to prior year expenditures in the normal course of business. b. Relationship to Financial Statements Federal award revenues are reported in the Village’s financial statements as federal aid. The Village’s government-wide financial statements are presented using the accrual basis of accounting. The Schedule presents only a selected portion of the activities of the Village. It is not intended to, and does not, present either the financial position, statement of activities, or other changes in net assets of the Village. c. Direct and Indirect Costs Expenditures for direct and indirect costs are recognized as incurred using the accrual method of accounting and in accordance with OMB Circular A-87, Cost Principles for State, Local and Indian Tribal Governments and the Uniform Guidance. Under these cost principles, certain types of expenditures are not allowable or are limited as to reimbursement. d. Matching Costs Matching costs represent the Village’s share of certain program costs and are not included in the Schedule. De Minimis Rate Used: N Rate Explanation: The Village has elected not to use the 10 percent de minimis indirect cost rate allowed under the Uniform Guidance. The Village has elected not to use the 10 percent de minimis indirect cost rate allowed under the Uniform Guidance.

Finding Details

Section 8 Housing Choice Vouchers Assistance Listing Number 14.871, Highway Planning and Construction (Federal-Aid Highway Program) Assistance Listing Number 20.205 Criteria or specific requirement (including statutory, regulatory, or other citation): In accordance with 2 CFR 200.512, the Village is required to complete and submit the data collection form within the earlier of 30 days after receipt of the auditor’s report, or nine months after the end of the audit period. Condition and Cause: The Village did not obtain an independent audit within the required period for submission. Effect or Potential Effect: The Village did not comply with the requirements of 2 CFR 200.512. Questioned costs: None. Identification as a repeat finding, if applicable: A similar finding (2021-002) was reported in the prior year. Recommendation: The Village should develop a course of action to ensure future single audit reports are completed and submitted to the Federal Agency Clearinghouse in accordance with the requirements of 2 CFR 200.512. Views of Responsible Officials: As noted in the Corrective Action Plan, management has agreed to the findings and recommendation above.
Section 8 Housing Choice Vouchers Assistance Listing Number 14.871 Criteria or specific requirement (including statutory, regulatory, or other citation): The Village is required to maintain documentation to support compliance with all federal expenditures incurred. Condition and Cause: The Village was unable to locate and provide a case file for a recipient selected for testing. Effect or Potential Effect: Without proper documentation to demonstrate the propriety of benefits issued, benefits may be issued to ineligible applicants or in amounts that are not appropriate. Questioned costs: None. Identification as a repeat finding, if applicable: Not applicable. Recommendation: Management should develop procedures to ensure the required documentation is maintained to support all federal expenditures incurred. Views of Responsible Officials: As noted in the Corrective Action Plan, management has agreed to the findings and recommendation above.
2022-004: Housing Quality Standards Inspection Section 8 Housing Choice Vouchers Assistance Listing Number 14.871 Criteria or specific requirement (including statutory, regulatory, or other citation): The Village is required to maintain documentation to support compliance with all federal expenditures incurred. Condition and Cause: For one of the recipients selected for testing, the Village was unable to provide support that a Housing Quality Standards Inspection was properly performed. Effect or Potential Effect: Without proper documentation, the Village is unable to support the compliance requirements associated with the federal expenditure have been adhered to. Questioned costs: None. Identification as a repeat finding, if applicable: Not applicable. Recommendation: Management should develop procedures to ensure the required documentation is maintained to support all federal expenditures incurred. Views of Responsible Officials: As noted in the Corrective Action Plan, management has agreed to the findings and recommendation above.
2022-005: Depository Agreements Section 8 Housing Choice Vouchers Assistance Listing Number 14.871 Criteria or specific requirement (including statutory, regulatory, or other citation): The Village is required to enter into deposit agreements with their financial institution in the form required by the U.S. Department of Housing and Urban Development. Condition and Cause: The Village was unable to provide documentation of their depository agreement that was applicable to the year ended May 31, 2022. Effect or Potential Effect: Without proper documentation, the Village is unable to support the compliance requirements associated with the federal expenditure have been adhered to. Questioned costs: None. Identification as a repeat finding, if applicable: Not applicable. Recommendation: Management should develop procedures to ensure the required compliance requirement is adhered to. Views of Responsible Officials: As noted in the Corrective Action Plan, management has agreed to the findings and recommendation above.
Section 8 Housing Choice Vouchers Assistance Listing Number 14.871, Highway Planning and Construction (Federal-Aid Highway Program) Assistance Listing Number 20.205 Criteria or specific requirement (including statutory, regulatory, or other citation): In accordance with 2 CFR 200.512, the Village is required to complete and submit the data collection form within the earlier of 30 days after receipt of the auditor’s report, or nine months after the end of the audit period. Condition and Cause: The Village did not obtain an independent audit within the required period for submission. Effect or Potential Effect: The Village did not comply with the requirements of 2 CFR 200.512. Questioned costs: None. Identification as a repeat finding, if applicable: A similar finding (2021-002) was reported in the prior year. Recommendation: The Village should develop a course of action to ensure future single audit reports are completed and submitted to the Federal Agency Clearinghouse in accordance with the requirements of 2 CFR 200.512. Views of Responsible Officials: As noted in the Corrective Action Plan, management has agreed to the findings and recommendation above.
Section 8 Housing Choice Vouchers Assistance Listing Number 14.871 Criteria or specific requirement (including statutory, regulatory, or other citation): The Village is required to maintain documentation to support compliance with all federal expenditures incurred. Condition and Cause: The Village was unable to locate and provide a case file for a recipient selected for testing. Effect or Potential Effect: Without proper documentation to demonstrate the propriety of benefits issued, benefits may be issued to ineligible applicants or in amounts that are not appropriate. Questioned costs: None. Identification as a repeat finding, if applicable: Not applicable. Recommendation: Management should develop procedures to ensure the required documentation is maintained to support all federal expenditures incurred. Views of Responsible Officials: As noted in the Corrective Action Plan, management has agreed to the findings and recommendation above.
2022-004: Housing Quality Standards Inspection Section 8 Housing Choice Vouchers Assistance Listing Number 14.871 Criteria or specific requirement (including statutory, regulatory, or other citation): The Village is required to maintain documentation to support compliance with all federal expenditures incurred. Condition and Cause: For one of the recipients selected for testing, the Village was unable to provide support that a Housing Quality Standards Inspection was properly performed. Effect or Potential Effect: Without proper documentation, the Village is unable to support the compliance requirements associated with the federal expenditure have been adhered to. Questioned costs: None. Identification as a repeat finding, if applicable: Not applicable. Recommendation: Management should develop procedures to ensure the required documentation is maintained to support all federal expenditures incurred. Views of Responsible Officials: As noted in the Corrective Action Plan, management has agreed to the findings and recommendation above.
2022-005: Depository Agreements Section 8 Housing Choice Vouchers Assistance Listing Number 14.871 Criteria or specific requirement (including statutory, regulatory, or other citation): The Village is required to enter into deposit agreements with their financial institution in the form required by the U.S. Department of Housing and Urban Development. Condition and Cause: The Village was unable to provide documentation of their depository agreement that was applicable to the year ended May 31, 2022. Effect or Potential Effect: Without proper documentation, the Village is unable to support the compliance requirements associated with the federal expenditure have been adhered to. Questioned costs: None. Identification as a repeat finding, if applicable: Not applicable. Recommendation: Management should develop procedures to ensure the required compliance requirement is adhered to. Views of Responsible Officials: As noted in the Corrective Action Plan, management has agreed to the findings and recommendation above.