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Corrective Action Plans

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Finding 42463 (2022-001)
Material Weakness 2022
Rj Gordon
LA
HUD Housing Programs
2022-1 ? Reserve for Replacement Account Underfunded Condition: The property did not make the required deposit amounts into the bank account on a monthly basis. Response: Management acknowledges that the monthly Reserve for Replacement deposits increased from $1,095 to $1,120 on 8/1/2021 through 7/3...
2022-1 ? Reserve for Replacement Account Underfunded Condition: The property did not make the required deposit amounts into the bank account on a monthly basis. Response: Management acknowledges that the monthly Reserve for Replacement deposits increased from $1,095 to $1,120 on 8/1/2021 through 7/31/2022 for an additional $25 for 12 months, totaling $300 and the monthly deposits increased again on 8/1/2022 from $1,120 to $1,146 for an additional $26 for 5 months, totaling $138 through 12/31/2022, for a grand total of $438 that was underfunded. This was an oversight, and we will correct this by depositing the $438 into the Reserve for Replacement account and will continue to make the $1,146 monthly deposits thereafter.
View Audit 39332
Finding 42459 (2022-002)
Significant Deficiency 2022
The Maples Housing Corporation
MO
Questioned Costs HUD Housing Programs Reporting
CORRECTIVE ACTION PLAN FOR THE YEAR ENDED DECEMBER 31, 2022 Name of Audit: The Maples Housing Corporation HUD Project Number: 084-HD055 Name of Audit Firm: Welch & Associates, LLC Period Covered by Audit: Year Ending December 31, 2022 Corrective Action Plan Prepared by: Name: Rodney Potter Position:...
CORRECTIVE ACTION PLAN FOR THE YEAR ENDED DECEMBER 31, 2022 Name of Audit: The Maples Housing Corporation HUD Project Number: 084-HD055 Name of Audit Firm: Welch & Associates, LLC Period Covered by Audit: Year Ending December 31, 2022 Corrective Action Plan Prepared by: Name: Rodney Potter Position: Assistant Executive Director Telephone Number: (816) 364-3827 Findings-Financial Statement Audit None Findings-Federal Award Programs Audit Federal Agency: U.S. Department of Housing and Urban Development Federal Program: Supportive Housing for Persons with Disabilities ? Section 811 Assistance Listing Number: 14.181 Finding 2022-002 Comments on Findings and Each Recommendation The Maples Housing Corporation agrees with the auditors? finding and recommendation. Action(s) Taken or Planned on the Finding We will ensure a current and approved HUD Form 9839-B is on file. The form has been submitted to HUD for approval on March 22, 2023.
View Audit 40581 Questioned Costs: $1
Finding 42458 (2022-001)
Significant Deficiency 2022
The Maples Housing Corporation
MO
HUD Housing Programs Reporting Significant Deficiency
CORRECTIVE ACTION PLAN FOR THE YEAR ENDED DECEMBER 31, 2022 Name of Audit: The Maples Housing Corporation HUD Project Number: 084-HD055 Name of Audit Firm: Welch & Associates, LLC Period Covered by Audit: Year Ending December 31, 2022 Corrective Action Plan Prepared by: Name: Rodney Potter Position:...
CORRECTIVE ACTION PLAN FOR THE YEAR ENDED DECEMBER 31, 2022 Name of Audit: The Maples Housing Corporation HUD Project Number: 084-HD055 Name of Audit Firm: Welch & Associates, LLC Period Covered by Audit: Year Ending December 31, 2022 Corrective Action Plan Prepared by: Name: Rodney Potter Position: Assistant Executive Director Telephone Number: (816) 364-3827 Findings-Financial Statement Audit None Findings-Federal Award Programs Audit Federal Agency: U.S. Department of Housing and Urban Development Federal Program: Supportive Housing for Persons with Disabilities ? Section 811 Assistance Listing Number: 14.181 Finding 2022-001 Comments on Findings and Each Recommendation The Maples Housing Corporation agrees with the auditors? finding and recommendation. Action(s) Taken or Planned on the Finding We will adopt a policy to ensure tenants requesting maintenance of property via work orders is being maintained properly in the work order system and we will review the accuracy of the documentation being processed in the work order system on a quarterly basis.
View Audit 40581
Finding 42372 (2022-004)
Significant Deficiency 2022
Jerusalem Judson Meadows, Inc.
OH
Questioned Costs HUD Housing Programs Cash Management
Recommendation: The Organization should perform its own calculation of surplus cash and remit required deposits to the residual receipts account within 60 days after year-end as required by HUD. Action Take: The deposit that was due for the year ended September 30, 2021, the year under audit, of $28...
Recommendation: The Organization should perform its own calculation of surplus cash and remit required deposits to the residual receipts account within 60 days after year-end as required by HUD. Action Take: The deposit that was due for the year ended September 30, 2021, the year under audit, of $28,545 was not made until January 7, 2022.
View Audit 38247 Questioned Costs: $1
Finding 42370 (2022-002)
Significant Deficiency 2022
Jerusalem Judson Meadows, Inc.
OH
Questioned Costs HUD Housing Programs
Recommendation: Management personnel should monitor cash flows on a monthly basis in line with budget and correct the large amount of vendor overpayments that continue to occur (see finding 2020-001) in order to appropriately meet the current and future needs of the property and pay the delinquent d...
Recommendation: Management personnel should monitor cash flows on a monthly basis in line with budget and correct the large amount of vendor overpayments that continue to occur (see finding 2020-001) in order to appropriately meet the current and future needs of the property and pay the delinquent deposits. Action Taken: Management is reviewing the current year budget, claiming refunds from vendors, reviewing liabilities, and other cash needs of the Organization to determine the appropriate time to pay in the delinquent deposits to the replacement reserve.
View Audit 38247 Questioned Costs: $1
Finding 42369 (2022-001)
Significant Deficiency 2022
Jerusalem Judson Meadows, Inc.
OH
Questioned Costs HUD Housing Programs Internal Control / Segregation of Duties
Recommendation: The Organization should have more qualified personnel performing tenant file compliance. It should also have a second person reviewing files for compliance either on a test basis or for all files. Action Taken: In process of correcting documentation, adjusting tenant rent as necessar...
Recommendation: The Organization should have more qualified personnel performing tenant file compliance. It should also have a second person reviewing files for compliance either on a test basis or for all files. Action Taken: In process of correcting documentation, adjusting tenant rent as necessary and claiming repayments due to HUD.
View Audit 38247 Questioned Costs: $1
Finding 42316 (2022-007)
Significant Deficiency 2022
Las Cruces Public School District No. 2
NM
Internal Control / Segregation of Duties HUD Housing Programs Significant Deficiency
Views of responsible officials and planned corrective actions: Las Cruces Public Schools (LCPS) uses the NM Graduation Technical Manual to guide expectations and processes for graduation cohort review for all schools. The District currently supports each registrar with live data dashboards to monit...
Views of responsible officials and planned corrective actions: Las Cruces Public Schools (LCPS) uses the NM Graduation Technical Manual to guide expectations and processes for graduation cohort review for all schools. The District currently supports each registrar with live data dashboards to monitor students who have withdrawn across which includes the NM State code. The LCPS Information Operations Department, who over sees STARS collections, meets with all registrars yearly to review the dashboards, review the NM graduation Technical Manual, along with all internal process of where the documentation needs to occur. After findings from the audit, the following will be added to our process. Training: ? The IO Department will continue to train all registrars on a yearly basis using the state?s Graduation Technical Manual. As of December 1, 2022, this training will now be considered mandatory for the school administrator. ? Attendance of the trainings will be documented in our professional development monitoring system-Vector Solutions. Internal Audits: ? Each site?s school administrator, who attended the training, will conduct frequent checks of the students that have withdrawn to ensure proper documentation is being completed using the data dashboards as reference. ? The LCPS Information Operations Department will conduct two internal audits, one in the fall and one in the spring, to ensure compliance of documentation is ongoing and not occurring only at graduation cohort review timeline. The Associate Superintendent of Information Operations will incorporate trainings for all registrars and school administration representative by December 1, 2022. Internal audits will be conducted every September and February of each school year.
View Audit 38633
Finding 42289 (2022-001)
Significant Deficiency 2022
Corpus Christi Housing Authority
TX
HUD Housing Programs Significant Deficiency Internal Control / Segregation of Duties
Views of responsible officials and planned corrective action: The Authority accepts the finding of eviewed its process for properly managing the Housing Quality Standards policies. This finding reflects a missed process step by the caseworker, and the Authority will put process steps in place for ...
Views of responsible officials and planned corrective action: The Authority accepts the finding of eviewed its process for properly managing the Housing Quality Standards policies. This finding reflects a missed process step by the caseworker, and the Authority will put process steps in place for weekly reviews of all abated units housed in our database by the department supervisor to ensure that housing units are placed in the eligible pool of habitable housing. The corrective process steps will require the department supervisor to extract all abated units weekly and cross reference that report with the updated HQS caseworker has processed the change within 24 hours of the unit passing. Anton Shaw, Vice President of the Housing Choice Voucher Program, is responsible for implementing this corrective action by September 30, 2023 and has since enhanced internal controls immediately, as noted above, to mitigate future exceptions.
View Audit 51712
Tyson Place Housing Development Fund Company, Inc.
NY
HUD Housing Programs
U.S. Department of Housing and Urban Development Tyson Place Housing Development Fund Company, Inc. (St. Joseph Manor Apartments), HUD Project No. 014-EE032-NY06-S921-010 respectfully submits the following corrective action plan for the year ended March 31, 2022. Name and address of independent publ...
U.S. Department of Housing and Urban Development Tyson Place Housing Development Fund Company, Inc. (St. Joseph Manor Apartments), HUD Project No. 014-EE032-NY06-S921-010 respectfully submits the following corrective action plan for the year ended March 31, 2022. Name and address of independent public accounting firm: Bonadio & Co., LLP 432 North Franklin Street #60 Syracuse, New York 13204 Audit period: April 1, 2021 ? March 31, 2022 The findings from the 2022 schedule of findings and questioned costs are discussed below. The findings are numbered consistently with the numbers assigned in the schedule. FINDINGS ? FINANCIAL STATEMENT AUDIT None FINDINGS ? FEDERAL AWARD PROGRAM AUDIT Finding 2022-001: Supportive Housing for the Elderly (Section 202), Federal Assistance Listing Number 14.157 Recommendation: Our auditors recommended that we resume unit inspections and ensure those inspections are properly documented in the tenant files. Action Taken: We are currently in the process of completing and documenting unit inspections. Name of Contact Person Responsible for Corrective Action: Kyle Lyskawa, CFO, (315) 424-1821. Anticipated Completion Date: June 2022
View Audit 49418
Youngstown Voa Ind Housing INC (freedom Village Youngstown)
VA
Cash Management HUD Housing Programs Reporting
Finding Reference Number: 2022-001 Concur or Do Not Concur: Concur Agree or Disagree with Auditor Recommendations: Agree Actions Taken or Planned on the Finding: Management agrees with the finding. The residual receipts account deficiency was funded on October 15, 2021 in the amount of $9,505. M...
Finding Reference Number: 2022-001 Concur or Do Not Concur: Concur Agree or Disagree with Auditor Recommendations: Agree Actions Taken or Planned on the Finding: Management agrees with the finding. The residual receipts account deficiency was funded on October 15, 2021 in the amount of $9,505. Management will ensure that the residual receipts account is properly funded in the future. Completion Date: October 15, 2021
View Audit 45664
Finding 42245 (2022-003)
Material Weakness 2022
Gallia Metropolitan Housing Authority
OH
HUD Housing Programs
Inspections for Housing Choice Vouchers were behind from the pandemic. During 2022 we failed to get inspections scheduled and ran out of time for the calendar year. For 2023 this caused a snowball effect. We are currently in the process of scheduling all outdated HCV inspections that show overdue on...
Inspections for Housing Choice Vouchers were behind from the pandemic. During 2022 we failed to get inspections scheduled and ran out of time for the calendar year. For 2023 this caused a snowball effect. We are currently in the process of scheduling all outdated HCV inspections that show overdue on Hud?s website. We will have these inspections completed by December 22,2023.
View Audit 43850
Finding 42244 (2022-002)
Material Weakness 2022
Gallia Metropolitan Housing Authority
OH
HUD Housing Programs
Gallia County realtors do not keep records of market rate rental pricing. Also there is no housing board, or public entity that monitors this information. To comply with reasonable rent requirement, we will request our current landlords in the HCV program to give us prices they charge in their non-s...
Gallia County realtors do not keep records of market rate rental pricing. Also there is no housing board, or public entity that monitors this information. To comply with reasonable rent requirement, we will request our current landlords in the HCV program to give us prices they charge in their non-subsidized rentals, and we will create a file. We will request information on one, two, three, and four bedroom apartments, houses, as well as mobile homes. We will keep track of these prices and will document on a separate form, the rent reasonableness for the file on particular individuals in the HCV program. We will update these numbers with landlords every other year. For quality control we will check new admissions, moves, and landlord rent increases and document for our records every two months. This will assure rent reasonableness and the document will be placed in the file. We will also be looking into any services in the open market that will be able to provide the housing authority with this information as well.
View Audit 43850
Voa Adirondacks Affordable Housing, LLC (adirondacks Apartments)
VA
HUD Housing Programs Cash Management Reporting
Finding Reference Number: 2022-001 Concur or Do Not Concur: Concur Agree or Disagree with Auditor Recommendations: Agree Actions Taken or Planned on the Finding: Management agrees with the finding. The excess funds were accrued to submit to HUD. Completion Date: August 29, 2022
Finding Reference Number: 2022-001 Concur or Do Not Concur: Concur Agree or Disagree with Auditor Recommendations: Agree Actions Taken or Planned on the Finding: Management agrees with the finding. The excess funds were accrued to submit to HUD. Completion Date: August 29, 2022
View Audit 40337
Statewide Bay Landing Ii, Inc.
RI
HUD Housing Programs
The current management agent does retain the required EIV in the tenant files.
The current management agent does retain the required EIV in the tenant files.
View Audit 39066
Statewide Bay Landing Ii, Inc.
RI
HUD Housing Programs Equipment & Real Property Management
The current management agent has requested supporting documentation from the prior management agent but has not received documentation as of this date.
The current management agent has requested supporting documentation from the prior management agent but has not received documentation as of this date.
View Audit 39066
Statewide Bay Landing Ii, Inc.
RI
Questioned Costs Procurement, Suspension & Debarment HUD Housing Programs
The current management agent has requested supporting documentation from the prior management agent but has not received documentation as of this date.
The current management agent has requested supporting documentation from the prior management agent but has not received documentation as of this date.
View Audit 39066 Questioned Costs: $1
Statewide Bay Landing Ii, Inc.
RI
Questioned Costs HUD Housing Programs
The current management agent has requested supporting documentation from the prior management agent but has not received documentation as of this date.
The current management agent has requested supporting documentation from the prior management agent but has not received documentation as of this date.
View Audit 39066 Questioned Costs: $1
Statewide Bay Landing Ii, Inc.
RI
HUD Housing Programs
Subsequent to year end the current management agent made the necessary deposit(s) and will make the required monthly deposits timely in the future.
Subsequent to year end the current management agent made the necessary deposit(s) and will make the required monthly deposits timely in the future.
View Audit 39066
Statewide Bay Landing, Inc.
RI
HUD Housing Programs Equipment & Real Property Management
The current management agent has requested supporting documentation from the prior management agent but has not received documentation as of this date.
The current management agent has requested supporting documentation from the prior management agent but has not received documentation as of this date.
View Audit 39062
Statewide Bay Landing, Inc.
RI
Questioned Costs Procurement, Suspension & Debarment HUD Housing Programs
The current management agent has requested supporting documentation from the prior management agent but has not received documentation as of this date.
The current management agent has requested supporting documentation from the prior management agent but has not received documentation as of this date.
View Audit 39062 Questioned Costs: $1
Statewide Bay Landing, Inc.
RI
Questioned Costs HUD Housing Programs
The current management agent has requested supporting documentation from the prior management agent but has not received documentation as of this date.
The current management agent has requested supporting documentation from the prior management agent but has not received documentation as of this date.
View Audit 39062 Questioned Costs: $1
Statewide Bay Landing, Inc.
RI
HUD Housing Programs Internal Control / Segregation of Duties
The current management agent will request that the prior management agent provide sufficient documentation for the second withdrawal and will transfer the $6,309 excess funds withdrawn to the replacement reserve account.
The current management agent will request that the prior management agent provide sufficient documentation for the second withdrawal and will transfer the $6,309 excess funds withdrawn to the replacement reserve account.
View Audit 39062
Statewide Bay Landing, Inc.
RI
HUD Housing Programs
Subsequent to year end the current management agent made the necessary deposit and will make the required monthly deposits timely in the future
Subsequent to year end the current management agent made the necessary deposit and will make the required monthly deposits timely in the future
View Audit 39062
Statewide Bay Landing, Inc.
RI
HUD Housing Programs Internal Control / Segregation of Duties
The current management agent will make every effort to refund tenant security deposits in a timely manner.
The current management agent will make every effort to refund tenant security deposits in a timely manner.
View Audit 39062
Statewide Bay Landing, Inc.
RI
HUD Housing Programs
The current management agent does retain the required EIV in the tenant files.
The current management agent does retain the required EIV in the tenant files.
View Audit 39062
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