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Presbyterian College
SC
Special Tests & Provisions Student Financial Aid HUD Housing Programs
Individuals Responsible for Corrective Action Plan Jeff Scaccia, CPA (Vice President for Finance and Administration) Libby Shull, CPA (Controller) April Baur, (Director of Student Financial Aid) For 1 of 25 students tested, the College was unable to locate Perkins promissory note related to this st...
Individuals Responsible for Corrective Action Plan Jeff Scaccia, CPA (Vice President for Finance and Administration) Libby Shull, CPA (Controller) April Baur, (Director of Student Financial Aid) For 1 of 25 students tested, the College was unable to locate Perkins promissory note related to this student. Corrective Action Plan: The College maintains all Perkins promissory notes in alphabetical order, in a dedicated filing cabinet, in a fireproof vault. This finding relates to a promissory note that was signed in 1987 and the College is not aware of what may have caused this Promissory note to be misplaced. No further action is planned by Management as the Perkins Loan Program expired on September 30, 2017 and no additional Perkins Loan disbursements were made by the College since the Program?s expiration. Anticipated Completion Date: March 1, 2023
View Audit 29056
Finding 34254 (2022-001)
Significant Deficiency 2022
Menard County Housing Authority
IL
HUD Housing Programs Significant Deficiency
Menard County Housing Authority is committed to addressing the Finding cited during the Fiscal Year End 12/31/2022 Audit. Menard County Housing Authority has a long history of compliance and is dedicated to retaining management of a fully compliant Program. The specific actions listed not only res...
Menard County Housing Authority is committed to addressing the Finding cited during the Fiscal Year End 12/31/2022 Audit. Menard County Housing Authority has a long history of compliance and is dedicated to retaining management of a fully compliant Program. The specific actions listed not only respond to the Audit but reflect our Plan to prevent a recurrence of this issue. Menard County Housing Authority believes that the primary cause of this issue was due to a significantly large inspection workload 2022 due to suspension of in person inspections during the pandemic. Menard County Housing Authority believes the additional tracking products and processes below will assist in preventing recurrence of these issues both during normal operations and in times where inspection demands are higher than normal due to unforeseen circumstances. MCHA has purchased an upgraded Inspections Module within the current Software, Yardi Voyager. MCHA anticipates better tracking ability with the upgraded module ?Maintenance IQ?. MCHA has started utilizing a Spreadsheet that includes a countdown of days remaining until the reinspection is due. MCHA has implemented a new Procedure where the Inspector will set the appointment for reinspection while the Inspector is still on site. Menard County Housing Authority has always taken pride in retaining compliance with Regulations/Policies and continues to strive to uphold the integrity of commitment to serving our participants and fully complying with program regulations. In summary, Menard County Housing Authority is committed to implementing and will continue to follow these new Procedures to ensure that HQS Enforcement is in compliance at our Agency. Sincerely Yours, Bradley Ames, Executive Director Menard County Housing Authority
View Audit 35193
Finding 34252 (2022-002)
Significant Deficiency 2022
Barron County Housing Authority
WI
HUD Housing Programs Significant Deficiency Internal Control / Segregation of Duties
Rent Reasonableness Calculations Recommendation: We recommend, the entity develop a process to verify that rent reasonableness calculations are completed and maintained in the files. Explanation of disagreement with audit finding: There is no disagreement with the audit finding. Action planned/taken...
Rent Reasonableness Calculations Recommendation: We recommend, the entity develop a process to verify that rent reasonableness calculations are completed and maintained in the files. Explanation of disagreement with audit finding: There is no disagreement with the audit finding. Action planned/taken in response to finding: The Authority will train individuals doing the calculations to ensure calculations are done and maintained in the files and implement processes to verify rent reasonableness calculations are done. Name of the contact person responsible for corrective action: Meg Skemp Planned completion date for corrective action plan: December 31, 2023
View Audit 32684
Finding 34251 (2022-001)
Significant Deficiency 2022
Barron County Housing Authority
WI
Allowable Costs / Cost Principles HUD Housing Programs Significant Deficiency
SIGNIFICANT DEFICIENCY 2022-001 Time and Effort Documentation Recommendation: We recommend, the entity develop a method to track actual time spent on various programs to time allocated to federal award programs. Explanation of disagreement with audit finding: There is no disagreement with the audit ...
SIGNIFICANT DEFICIENCY 2022-001 Time and Effort Documentation Recommendation: We recommend, the entity develop a method to track actual time spent on various programs to time allocated to federal award programs. Explanation of disagreement with audit finding: There is no disagreement with the audit finding. Action planned/taken in response to finding: The Authority has implemented a time tracking model as of July 1, 2023 to have back-up documentation of actual time for budget and audit purposes. Name of the contact person responsible for corrective action: Meg Skemp Planned completion date for corrective action plan: December 31, 2023
View Audit 32684
Finding 34227 (2022-001)
Significant Deficiency 2022
Ucr of Bellefontaine, Ohio, Inc. D/b/a Shawnee Springs
OH
HUD Housing Programs Reporting Significant Deficiency
Finding Number: 2022-001 Condition: The Corporation failed to make the required reserve for replacements deposits in 2022, as required by HUD. Planned Corrective Action: The Corporation was not able to make the required deposits because the subsidy payments for the rent increase, which the increas...
Finding Number: 2022-001 Condition: The Corporation failed to make the required reserve for replacements deposits in 2022, as required by HUD. Planned Corrective Action: The Corporation was not able to make the required deposits because the subsidy payments for the rent increase, which the increased deposit was based, were not received until January 2023. The Corporation made a deposit that included $31,749 to properly fund the replacement reserve for the deposits that were not made during 2022. Contact person responsible for corrective action: Julie Reed, Housing Accounting Manager Anticipated Completion Date: February 7, 2023
View Audit 33057
Finding 34214 (2022-001)
Significant Deficiency 2022
Cuyahoga Metropolitan Housing Authority
OH
Eligibility HUD Housing Programs Significant Deficiency
U.S. Department of Housing and Urban Development The Cuyahoga Metropolitan Housing Authority (the Authority) respectfully submits the following corrective action plan for the year ended December 31, 2022. Audit period: January 1, 2022 through December 31, 2022 The finding from the schedule of findin...
U.S. Department of Housing and Urban Development The Cuyahoga Metropolitan Housing Authority (the Authority) respectfully submits the following corrective action plan for the year ended December 31, 2022. Audit period: January 1, 2022 through December 31, 2022 The finding from the schedule of findings and questioned costs is discussed below. The finding is numbered consistently with the numbers assigned in the schedule. FINDINGS?FEDERAL AWARD PROGRAMS AUDITS U.S. Department of Housing and Urban Development 2022-001 Public and Indian Housing ? Assistance Listing No. 14.850 Recommendation: We recommend the Authority review their recertification process to ensure all necessary documentation is maintained and accurate. Explanation of disagreement with audit finding: There is no disagreement with the audit finding. Action taken in response to finding: The Authority will review the recertification policies and procedures to ensure that all required documentation is maintained in tenant files. Name of the contact person responsible for corrective action: Bo Truett Planned completion date for corrective action plan: December 31, 2023 If the U.S. Department of Housing and Urban Development has questions regarding this plan, please call Bo Truett at 216-348-5000.
View Audit 30300
Finding 34200 (2022-001)
Significant Deficiency 2022
Canaan Manor Dayton
LA
HUD Housing Programs Cash Management
2022-1 ? Excess Residual Receipts Condition: The Project did not prepare a HUD 9250 to remit excess residual receipts, nor did it mail a check or transmit a wire of those funds. Response: Residual Receipts in the amount of $12,209 was not incurred in the fiscal year of 2022. This surplus cash was in...
2022-1 ? Excess Residual Receipts Condition: The Project did not prepare a HUD 9250 to remit excess residual receipts, nor did it mail a check or transmit a wire of those funds. Response: Residual Receipts in the amount of $12,209 was not incurred in the fiscal year of 2022. This surplus cash was incurred some years ago. Excess residual receipts have not been remitted for two reasons 1) the property is in need of the funds to pay for necessary improvements in which we are pursuing to obtain 3 bids as required and 2) HUD has not notified management of the method to remit.
View Audit 33063
Rcil-Olmsted Barrier Free Housing Corporation
MN
HUD Housing Programs
"RCIL - OLMSTED BARRIER FREE HOUSING CORPORATION" HUD PROJECT NO. 092-11466 CORRECTIVE ACTION PLAN YEAR ENDED SEPTEMBER 30, 2022 DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT RCIL - Olmsted Barrier Free Housing Corporation respectfully submit...
"RCIL - OLMSTED BARRIER FREE HOUSING CORPORATION" HUD PROJECT NO. 092-11466 CORRECTIVE ACTION PLAN YEAR ENDED SEPTEMBER 30, 2022 DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT RCIL - Olmsted Barrier Free Housing Corporation respectfully submits the following corrective action plan for the year ended September 30, 2022. Name and address of independent public accounting firm: Hinrichs & Associates, Ltd 1000 Shelard Parkway, Suite 110 Minneapolis, MN 55426 Audit Period: September 30, 2022 The findings from the September 30, 2022 schedule of findings and questioned costs are discussed below. The findings are numbered consistently with the numbers assigned in the schedule. Section A of the schedule, Summary of Audit Results, does not include findings and is not addressed. FINDINGS - FINANCIAL STATEMENT AUDIT NONE FINDINGS - FEDERAL AWARD PROGRAMS AUDIT DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT FINDING 2022-001: SECTION 223(f), Assistance Listing Number 14.155 One of the tenant files tested contained a mathematical error in computing the household net income in the process of computing the tenant share of monthly rent. Recommendation: The Project should recompute the HUD subsidy from this tenant and make an adjustment on a future monthly HUD billing, if necessary. Action Taken: The Project agrees with the finding. The HUD subsidy will be recomputed using the proper household income. If necessary, the excess amount received to date will reduce a future monthly HUD billing. The finding was corrected in November 2022. If the Department of Housing and Urban Development has questions regarding this plan, please call Sarah Rosser at 952-876-9213.
View Audit 35632
Finding 34128 (2022-001)
Significant Deficiency 2022
Pace Economic Development Corporation 122-35665 & 122-35569v
CA
HUD Housing Programs Procurement, Suspension & Debarment Subrecipient Monitoring
Finding 2022-001 Comments on the Finding and Each Recommendation (CFDA 14.155) The Corporation did not make the required second mortgage payment of $319,688 in a timely manner based on the March 31, 2021, 2019, 2018, and 2017 audit reports. Management should make the delinquent mortgage payments ...
Finding 2022-001 Comments on the Finding and Each Recommendation (CFDA 14.155) The Corporation did not make the required second mortgage payment of $319,688 in a timely manner based on the March 31, 2021, 2019, 2018, and 2017 audit reports. Management should make the delinquent mortgage payments immediately. Action(s) Taken or Planned on the Finding Management concurs with the finding and recommendation. The Corporation is working with HUD for a payment plan and anticipates making payments during the year ended March 31, 2023.
View Audit 35383
Serv Centers Housing Corp, Inc. Trenton Group Home 035-Eh057
NJ
HUD Housing Programs Reporting
Identifying Number: 2022-001 Finding: The Organization did not recertify each tenant in a timely manner during the fiscal year under audit. Due to delays in recertification, the Organization did not record revenue based on updated calculations from Form 50059s. Contact Person Responsible for Correct...
Identifying Number: 2022-001 Finding: The Organization did not recertify each tenant in a timely manner during the fiscal year under audit. Due to delays in recertification, the Organization did not record revenue based on updated calculations from Form 50059s. Contact Person Responsible for Corrective Action: Bob Rosvold, CFO Corrective Action Taken or Planned: Management is working closely with consumers and guardians, as necessary, to request documentation. The Organization is also putting a process in place to add reminders on calendars for all upcoming recertifications 90 days before the due date. Anticipated Completion Date: Corrective action is ongoing. Necessary certifications for fiscal year 2022 were received prior to the date of this report.
View Audit 35379
Norwalk Congregate Homes for the Elderly, Inc.
CT
HUD Housing Programs Reporting
Finding Reference Number: 2022-001 Concur or Do Not Concur: Concur Agree or Disagree with Auditor Recommendations: Agree Actions Taken or Planned on the Finding: Management agrees with the finding. The replacement reserve deficiency was funded on January 4, 2023, in the amount of $185. Management...
Finding Reference Number: 2022-001 Concur or Do Not Concur: Concur Agree or Disagree with Auditor Recommendations: Agree Actions Taken or Planned on the Finding: Management agrees with the finding. The replacement reserve deficiency was funded on January 4, 2023, in the amount of $185. Management will ensure that the replacement reserve deposits are made on a timely basis in the future. Completion Date: January 4, 2023
View Audit 31901
Housing Authority of the City of Lumberton
NC
Questioned Costs Eligibility HUD Housing Programs
2022-005: The Authority continues to strengthen its procedures surrounding tenant rent calculations at initial and recertification reviews. A second review, conducted by a Public Housing Manager, will be required for all such calculations. For the file in question, a correction was made with a retro...
2022-005: The Authority continues to strengthen its procedures surrounding tenant rent calculations at initial and recertification reviews. A second review, conducted by a Public Housing Manager, will be required for all such calculations. For the file in question, a correction was made with a retroactive effective date of May 1, 2022.
View Audit 32443 Questioned Costs: $1
Housing Authority of the City of Lumberton
NC
Questioned Costs HUD Housing Programs
2022-004: The Authority continues to strengthen its procedures surrounding tenant rent calculations at initial and recertification reviews in the Low Income Housing Program. A second review, conducted by a Public Housing Manager, will be required for all such calculations. For the file in question, ...
2022-004: The Authority continues to strengthen its procedures surrounding tenant rent calculations at initial and recertification reviews in the Low Income Housing Program. A second review, conducted by a Public Housing Manager, will be required for all such calculations. For the file in question, a correction was made with a retroactive effective date of May 1, 2022.
View Audit 32443 Questioned Costs: $1
Housing Authority of the City of Lumberton
NC
HUD Housing Programs
2022-003: The Authority continues to strengthen its procedures surrounding tenant rent calculations at initial and recertification reviews in the Low Income Housing Program. A second review, conducted by a Public Housing Manager, will be required for all such calculations. For the file in question, ...
2022-003: The Authority continues to strengthen its procedures surrounding tenant rent calculations at initial and recertification reviews in the Low Income Housing Program. A second review, conducted by a Public Housing Manager, will be required for all such calculations. For the file in question, a correction was made with a retroactive effective date of May 1, 2022.
View Audit 32443
Housing Authority of the City of Lumberton
NC
Questioned Costs HUD Housing Programs
2022-002: The Authority continues to strengthen its procedures surrounding tenant rent calculations at initial and recertification reviews in the Low Income Housing Program. A second review, conducted by a Public Housing Manager, will be required for all such calculations. All Public Housing staff w...
2022-002: The Authority continues to strengthen its procedures surrounding tenant rent calculations at initial and recertification reviews in the Low Income Housing Program. A second review, conducted by a Public Housing Manager, will be required for all such calculations. All Public Housing staff will be required to maintain a Rent Calculation Certification on a bi-annual basis. For the file in question, a correction was made with a retroactive effective date of June 1, 2022.
View Audit 32443 Questioned Costs: $1
Housing Authority of the City of Lumberton
NC
HUD Housing Programs
2022-001: The Authority continues to strengthen its procedures surrounding tenant rent calculations at initial and recertification reviews in the Low Income Housing Program. A second review, conducted by a Public Housing Manager, will be required for all such calculations. All Public Housing Manager...
2022-001: The Authority continues to strengthen its procedures surrounding tenant rent calculations at initial and recertification reviews in the Low Income Housing Program. A second review, conducted by a Public Housing Manager, will be required for all such calculations. All Public Housing Managers will be required to attend Enterprise Income Verification (EIV) Specialist training within the next six months.
View Audit 32443
Housing Authority of the City of Lumberton
NC
HUD Housing Programs
2022-007: The Authority continues to strengthen its procedures surrounding family rent calculations at initial and recertification reviews in the Housing Choice Voucher Program. Housing Choice Voucher Program staff have completed an Income and Rent Calculation course (through Nelrod Company) in Augu...
2022-007: The Authority continues to strengthen its procedures surrounding family rent calculations at initial and recertification reviews in the Housing Choice Voucher Program. Housing Choice Voucher Program staff have completed an Income and Rent Calculation course (through Nelrod Company) in August 2022. For the files in question, corrections were made with a retroactive effective date of April 1, 2022.
View Audit 32443
Housing Authority of the City of Lumberton
NC
Questioned Costs HUD Housing Programs
2022-006: The Authority continues to strengthen its procedures surrounding family rent calculations at initial and recertification reviews in the Housing Choice Voucher Program. For the files in question, corrections were made with a retroactive effective date of April 1, 2022.
2022-006: The Authority continues to strengthen its procedures surrounding family rent calculations at initial and recertification reviews in the Housing Choice Voucher Program. For the files in question, corrections were made with a retroactive effective date of April 1, 2022.
View Audit 32443 Questioned Costs: $1
Finding 34054 (2022-001)
Significant Deficiency 2022
Housing Authority of the City of Arkadelphia, Arkansas
AR
Questioned Costs HUD Housing Programs Eligibility
2022-001 Eligibility Condition and Criteria: The Authority?s purpose for existence is providing decent, safe and affordable housing to low-income persons. As such, the Authority prepares a file for each admitted family, which contains information necessary to determine e...
2022-001 Eligibility Condition and Criteria: The Authority?s purpose for existence is providing decent, safe and affordable housing to low-income persons. As such, the Authority prepares a file for each admitted family, which contains information necessary to determine eligibility for assistance and calculations of rent assistance to be paid on the family?s behalf. HUD regulations prescribe the content of these family files. These requirements consist of the following: a. As a condition of admission or continued occupancy, require the tenant and other family members to provide necessary information, documentation, and releases for the PHA to verify income eligibility. b. For both family income examinations and reexaminations, obtain and document in the family file third party verification of: (1) reported family annual income; (2) the value of assets; (3) expenses related to deductions from annual income; and (4) other factors that affect the determination of adjusted income or income-based rent. c. Determine income eligibility and calculate the tenant?s rent payment in accordance with HUD regulations. d. Select tenants from the public housing waiting list in accordance with the PHA?s tenant selection policies. e. Reexamine family income and composition at least once every 12 months and adjust the tenant rent and housing assistance payment as necessary. Population and Items Tested: Testing of thirteen family files revealed the following deficiencies: 1. One file used an incorrect utility allowance but was subsequently corrected. 2. One file used an incorrect income amount 3. Two files calculated an incorrect housing assistance payment Auditor?s Recommendation: This is a repeat finding. A thorough review of tenant files should be performed for the purpose of eliminating the deficiencies. Grantee Response: We will comply with the auditor?s recommendation. Anticipated Completion Date: June 30, 2023
View Audit 24082 Questioned Costs: $1
Finding 34053 (2022-002)
Significant Deficiency 2022
Housing Authority of the City of Arkadelphia, Arkansas
AR
HUD Housing Programs Special Tests & Provisions Eligibility
2022-002 Special Tests and Provisions Condition and Criteria: The Authority?s purpose for existence is providing decent safe and affordable housing to low-income persons. As such, HUD requires the Authority to comply with special tests and provisions relating to its Housing Choice Voucher pro...
2022-002 Special Tests and Provisions Condition and Criteria: The Authority?s purpose for existence is providing decent safe and affordable housing to low-income persons. As such, HUD requires the Authority to comply with special tests and provisions relating to its Housing Choice Voucher program. The Authority must inspect the unit leased to a family at least annually to determine if the unit meets Housing Quality Standards (HQS) and the Authority must conduct quality control re-inspections. The Authority must prepare a unit inspection report (24 CFR sections 982.158(d) and 982.405(b)). Population and Items Tested: Testing of thirteen family eligibility files revealed one file lacked documentation of a passed HQS inspection. The COVID waiver covering housing quality control re-inspections expired December 31, 2021. No quality control re-inspections were performed during the year ended June 30, 2022. Auditor?s Recommendation: The Authority should ensure documentation of a ?passed? housing quality inspection is maintained. A thorough review of tenant files should be performed for the purpose of eliminating the deficiencies. The Authority should perform housing quality control re-inspections according to HUD guidelines. Grantee Response: We will comply with the auditor?s recommendation. Anticipated Completion Date: June 30, 2023
View Audit 24082
Finding 34031 (2022-001)
Significant Deficiency 2022
Ahepa/dop 60, Inc.
IN
Cash Management HUD Housing Programs Reporting
Finding 2022-001 - Significant Deficiency Internal Control Over Compliance Concur or Do Not Concur with this Finding Concur Agree or Disagree with auditor recommendations Agree Completion Date or Proposed Completion Date September 30, 2022 Actions Taken or Planned on the Finding Management has stren...
Finding 2022-001 - Significant Deficiency Internal Control Over Compliance Concur or Do Not Concur with this Finding Concur Agree or Disagree with auditor recommendations Agree Completion Date or Proposed Completion Date September 30, 2022 Actions Taken or Planned on the Finding Management has strengthened and improved internal control over compliance with respect to required residual receipts deposit. Contact Person First Name Dawn Contact Person Last Name Cole
View Audit 31722
Alpine East, Inc.
OR
Questioned Costs HUD Housing Programs Reporting
Finding No. 2022-001 ? Section 811 ? CFDA No. 14.181 Type of Finding ? Federal Award Finding Finding Resolution Status ? In progress Criteria or Specific Condition ? Under the terms of the Capital Advance Program Regulatory Agreement, the Project is required to obtain a written approval of all w...
Finding No. 2022-001 ? Section 811 ? CFDA No. 14.181 Type of Finding ? Federal Award Finding Finding Resolution Status ? In progress Criteria or Specific Condition ? Under the terms of the Capital Advance Program Regulatory Agreement, the Project is required to obtain a written approval of all withdrawals from the residual receipt. Statement of Condition ? During the year ended June 30, 2021, an excess deposit of $1,086 was made to the residual receipt. During the year ended June 30, 2022, the excess deposit of $1,086 made in 2021 was withdrawn, however the withdrawal was not approved by HUD. Cause ? It was an oversight of management to withdraw the additional deposits made in the prior year without HUD approval. Effect or Potential Effect ? The Project is not in compliance with the regulatory agreement with HUD. Auditor Non-Compliance Code ? A ? Unauthorized withdrawal from residual receipt account. Questioned Costs ? $1,086 Reporting View of Responsible Officials ? We concur with the auditor?s recommendation. Recommendation ? We recommend that management obtain a written approval from HUD for all withdrawals from the residual receipt. Auditor?s Summary of the Auditee?s Comments on the Findings and Recommendations ? Agree Response Indicator ? Agree Completion Date ? November 3, 2022 Response ? While we are aware of the need for HUD approval prior to withdrawing funds from the residual receipt account, the accounting team was not aware of the need to seek approval for mis-deposited funds, thinking that this was correcting an error, not compounding it. The accounting team will agree the required deposit to the surplus cash calculation per the Audited Financial Statements and Supplementary Information so that the correct amount is transferred from the operating account to the residual receipt account which will eliminate the possibility of overfunding the account. On the off chance that funds are mistakenly deposited into the residual receipt account in the future, the accounting team is also now aware of the need to get HUD approval to remove the funds from the account.
View Audit 34686 Questioned Costs: $1
Finding 33964 (2022-001)
Significant Deficiency 2022
Edgewood Seniors Preservation Corporation
DC
HUD Housing Programs Internal Control / Segregation of Duties Reporting
Corrective Action Plan Project Legal Name: Edgewood Senior Preservation Corporation (the ?Corporation?) HUD Project No. 000-EE047 Audit Firm: Cohn Reznick LLP Period covered by the audit: Year ended 12/31/22 Corrective Action Plan prepared by: Name: Kristen Haywood Position: Director of Accou...
Corrective Action Plan Project Legal Name: Edgewood Senior Preservation Corporation (the ?Corporation?) HUD Project No. 000-EE047 Audit Firm: Cohn Reznick LLP Period covered by the audit: Year ended 12/31/22 Corrective Action Plan prepared by: Name: Kristen Haywood Position: Director of Accounting ? Enterprise Residential, LLC Telephone Number 443-451-6809 The following is a recommended format to be followed by the auditee for preparing a corrective action plan: A. Current Findings on the Schedule of Findings, Questioned Costs and Recommendations 1. Finding 2022-1 a. Comments on the Finding and Each Recommendation Management understands the importance of an internal control system that tracks tenants that are terminated from the Section 8 program to ensure each tenant ledger card is updated and appropriate billed through the subsidiary ledger. b. Action(s) Taken or Planned on the Finding Management is working closely with the third party compliance firm to make necessary changes to the recertification processes that were in place. The following process improvements have been made: 1. The third party compliance firm was erroneously terminating tenants from the billing system at 60 days past recertification date versus the full 90 day grace period past recertification date. This has been corrected to 90 days. 2. The third party compliance firm is now generating a monthly report and sending it to Management to communicate what residents are terminating from the billing system. This was previously not being communicated. 3. Management is focused on reviewing this monthly reporting along with Rent Rolls to appropriately charge residents who terminated from the billing system. In addition, Management has made the following improvements to their internal processes: 1. Recertification reminder letters are being consistently sent to residents at 120, 90, 60, and 30 days prior to recertification date. 2. Incentives are in place to encourage site associates to complete recertification tasks timely including staff lunches. After working hour sessions are also being held. 3. Third party consultants are being utilized on some of the more extreme cases where large numbers of recertifications are overdue. 4. Site associates are going door to door and enlisting help from Resident Services teams to engage residents.
View Audit 28656
Finding 33922 (2022-003)
Material Weakness 2022
Chicago Housing Authority
IL
HUD Housing Programs Subrecipient Monitoring Special Tests & Provisions § 200.303
Finding 2022-003 (Assistance Listing 14.881) N17. Environmental Contaminants Testing and Remediation Corrective Action Plan: ? Summary of Finding ? Special Test and Provisions The Authority was unable to provide evidence that the UPCS or the environmental inspection populations were complete and ac...
Finding 2022-003 (Assistance Listing 14.881) N17. Environmental Contaminants Testing and Remediation Corrective Action Plan: ? Summary of Finding ? Special Test and Provisions The Authority was unable to provide evidence that the UPCS or the environmental inspection populations were complete and accurate. Sixty failed UPCS inspections and forty failed environmental inspections were selected for compliance testing out of the total 9,975 failed UPCS inspections and 216 failed environmental inspections, reported by the Authority. ? Internal controls were not in place to ensure that failed UPCS and environmental inspections were remediated. ? For 35 of the 60 failed UPCS inspections tested (58%) and 14 of the 40 (35%) failed environmental inspections, the Authority did not maintain adequate supporting documentation to evidence that the safety concern from the failed inspection was remediated. ? Planned Actions: For the 2024 inspection cycle, the Authority will implement new software protocols that will automatically generate work orders to resolve findings in a failed inspection. It will track mitigations and completion of those work orders, in lieu of re-inspections. Additionally, Portfolio Management team will conduct a regular audit of work orders generated from the annual unit inspections (2%). For environmental findings, the Authority will broaden the scope of the internal inspections to include generating work orders for all findings, and securing all necessary evidence that work was remediated, and all other necessary actions have occurred. For open findings, the Authority is confirming that one or more of the following conditions exist: ? Identified remediation has taken place through a completed work order or comprehensive unit turn. ? Resident has been transferred. ? Unit is vacant, pending remediation through a comprehensive unit turn. Contact Person: Eric Garrett, Chief Property Officer Anticipated Completion Date: Q1 2024
View Audit 33257
Finding 33921 (2022-002)
Material Weakness 2022
Chicago Housing Authority
IL
HUD Housing Programs Special Tests & Provisions Subrecipient Monitoring § 200.303
Finding 2022-002 (Assistance Listing 14.881) N14. Recording of Declarations of Trust/Declaration of Restrictive Covenants Against Public Housing Property Corrective Action Plan: ? Summary of Finding - Special Test Provisions There were nine of the seventeen Declarations of Trust selected for testin...
Finding 2022-002 (Assistance Listing 14.881) N14. Recording of Declarations of Trust/Declaration of Restrictive Covenants Against Public Housing Property Corrective Action Plan: ? Summary of Finding - Special Test Provisions There were nine of the seventeen Declarations of Trust selected for testing of internal controls over compliance with recording of DOTs against public housing property with deviations and a compliance exception of the following nature: ? Four instances were identified in which incorrect Property Index Numbers (PINs) were recorded within the Authority?s Excel Monitoring spreadsheet when comparing the information on the DOT. As such, the Authority?s Excel monitoring spreadsheet required updating due to inaccurate data (control deviations). ? Six instances in which the incorrect DOT addresses were recorded in the Authority?s Excel monitoring spreadsheet when compared to the DOT filed with the State of Illinois (control deviations). ? One instance was identified in which incorrect PINs were recorded within the DOT when comparing the DOT to the Authority?s DOT Excel monitoring spreadsheet. As such, a Scrivener?s Affidavit was required to be recorded by the Authority (control deviation and compliance exception). ? Planned Actions: The CHA Office of the General Counsel conducted a comprehensive quality control review of both the Authority?s Excel Monitoring spreadsheets and the recorded DOTs, in response to the 2021 audit findings related to the CHA?s DOTs. During the quality control review process, which coincided with the same timing as the 2022 audit, Legal Department staff identified and corrected all discrepancies within the foregoing documents. This undertaking included the requisite corrections noted above. The CHA Office of the General Counsel is awaiting receipt of filed documents to be returned from the County Clerk?s Office to note the recording information on the respective Excel spreadsheets for accurate reference. Once this update is completed, all Excel spreadsheets will be locked allowing only one point of date entry by the Office of the General Counsel, while making the spreadsheets available as a ?read-only? file. Going forward, the quality control efforts to be undertaken will be to make sure that new DOTs are accurately prepared and identified on the Excel spreadsheets. Contact Person: Ellen M. Harris, Chief Legal Officer Anticipated Completion Date: End of 1st Qtr. 2024
View Audit 33257
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