Audit 35193

FY End
2022-12-31
Total Expended
$4.83M
Findings
2
Programs
4
Organization: Menard County Housing Authority (IL)
Year: 2022 Accepted: 2023-08-12

Organization Exclusion Status:

Checking exclusion status...

Findings

ID Ref Severity Repeat Requirement
34254 2022-001 Significant Deficiency - N
610696 2022-001 Significant Deficiency - N

Programs

ALN Program Spent Major Findings
14.871 Section 8 Housing Choice Vouchers $4.41M Yes 1
14.195 Section 8 Housing Assistance Payments Program $309,149 - 0
14.896 Family Self-Sufficiency Program $101,192 - 0
14.169 Housing Counseling Assistance Program $13,192 - 0

Contacts

Name Title Type
LC8QQDC3DKW8 Brad Ames Auditee
2176327723 Chad Porter Auditor
No contacts on file

Notes to SEFA

Accounting Policies: (1) Summary of Significant Accounting Policies Applicable to the Schedule of Expenditures of Federal AwardsScope of PresentationThe accompanying schedule presents the expenditures incurred (and related awards received) by the Menard County Housing Authority (Authority) that are reimbursable under federal programs of federal agencies providing financial assistance and state awards. For the purposes of this schedule, only the portion of program expenditures reimbursable with such federal or state funds is reported in the accompanying schedule. Program expenditures in excess of the maximum federal or state reimbursement authorized or the portion of the program expenditures that were funded with local or other nonfederal funds are excluded from the accompanying schedule.Basis of AccountingThe expenditures included in the accompanying schedule were reported on the accrual basis of accounting. Expenditures are recognized in the accounting period in which the related liability is incurred. Expenditures reported included any property or equipment acquisitions incurred under the federal program. The information in this schedule is presented in accordance with the requirements of Uniform Guidance, Audit of States, Local Governments, and Non-Profit Organizations. Therefore, some amounts presented in this schedule may differ from amounts presented in or used in the preparation of the basic financial statements. De Minimis Rate Used: N Rate Explanation: The auditee did not use the de minimis cost rate.

Finding Details

AL No.: 14.871 2022-001 Federal Program: Housing Choice Vouchers Compliance Requirement: Housing Quality Standards Inspection/HQS Enforcement Type of Finding: Significant Deficiency Criteria The PHA must inspect the unit leased to a family at least bi-annually to determine if the unit meets Housing Quality Standards (HQS) and the PHA must conduct quality Additionally, for units under HAP contract that fail to meet HQS, the PHA must require the owner to correct any life threatening HQS deficiencies within 24 hours after the inspections and all other HQS deficiencies within 30 calendar days or within a specified PHA-approved extension. If the owner does not correct the cited HQS deficiencies within the specified correction period, the PHA must stop (abate) HAPs beginning no later than the first of the month following the specified correction period or must terminate the HAP contract. The owner is not responsible for a breach of HQS as a result of the family?s failure to pay for utilities for which the family is responsible under the lease or for tenant damage. For family-caused defects, if the family does not correct the cited HQS deficiencies within the specified correction period, the PHA must take prompt and vigorous action to enforce the family obligations (24 CFR sections 982.158(d) and 982.404). Condition During our audit, the Authority was unable to provide us with reliable support that the failed HQS inspections had been properly handled according the the guidelines. Context We selected a sample of 14 out of 135 failed inspections that occurred during the fiscal year. Out of the 14 samples selected, 6 (43%) of those lacked the proper documentation of a follow up for the failed inspection. Cause Controls over compliance associated with the Authority's HQS inspections are inadequate Effect The Authority is non-compliant with the federal regulations over this federal program. Recommendations We suggest the Authority structure a system capable of properly overseeing compliance with regulations relative to the HQS inspections as well as maintaining more accurate and complete documentation of adherence to compliance. Management Views Management agrees with finding and recommendation above.
AL No.: 14.871 2022-001 Federal Program: Housing Choice Vouchers Compliance Requirement: Housing Quality Standards Inspection/HQS Enforcement Type of Finding: Significant Deficiency Criteria The PHA must inspect the unit leased to a family at least bi-annually to determine if the unit meets Housing Quality Standards (HQS) and the PHA must conduct quality Additionally, for units under HAP contract that fail to meet HQS, the PHA must require the owner to correct any life threatening HQS deficiencies within 24 hours after the inspections and all other HQS deficiencies within 30 calendar days or within a specified PHA-approved extension. If the owner does not correct the cited HQS deficiencies within the specified correction period, the PHA must stop (abate) HAPs beginning no later than the first of the month following the specified correction period or must terminate the HAP contract. The owner is not responsible for a breach of HQS as a result of the family?s failure to pay for utilities for which the family is responsible under the lease or for tenant damage. For family-caused defects, if the family does not correct the cited HQS deficiencies within the specified correction period, the PHA must take prompt and vigorous action to enforce the family obligations (24 CFR sections 982.158(d) and 982.404). Condition During our audit, the Authority was unable to provide us with reliable support that the failed HQS inspections had been properly handled according the the guidelines. Context We selected a sample of 14 out of 135 failed inspections that occurred during the fiscal year. Out of the 14 samples selected, 6 (43%) of those lacked the proper documentation of a follow up for the failed inspection. Cause Controls over compliance associated with the Authority's HQS inspections are inadequate Effect The Authority is non-compliant with the federal regulations over this federal program. Recommendations We suggest the Authority structure a system capable of properly overseeing compliance with regulations relative to the HQS inspections as well as maintaining more accurate and complete documentation of adherence to compliance. Management Views Management agrees with finding and recommendation above.