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Corrective Action Plans

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Finding 60850 (2022-001)
Significant Deficiency 2022
Wesley at Millington, Inc.
TN
Subrecipient Monitoring HUD Housing Programs
Statement of condition #2022-001 (Assistance Listing #14.157): At June 30, 2022, deposits to the reserve for replacements account of $150 were not made. Recommendation: Management should transfer $150 from the operating account to the reserve for replacements account. Action(s) taken or planned on t...
Statement of condition #2022-001 (Assistance Listing #14.157): At June 30, 2022, deposits to the reserve for replacements account of $150 were not made. Recommendation: Management should transfer $150 from the operating account to the reserve for replacements account. Action(s) taken or planned on the finding: The Project transferred $150 on September 21, 2022 to the reserve for replacements account. Completion date: September 21, 2022
View Audit 54055
Finding 60728 (2022-001)
Significant Deficiency 2022
Jamestown Lutheran Housing Corporation
PA
HUD Housing Programs Significant Deficiency Internal Control / Segregation of Duties
2022-001 Federal agency: U.S. Department of Housing and Urban Development Federal program title: Supportive Housing for the Elderly Section 202 CFDA Number: 14.157 Criteria or specific requirement: Expired Project Rental Assistance Contract (PRAC). Condition: The Corporation did not renew the PRAC t...
2022-001 Federal agency: U.S. Department of Housing and Urban Development Federal program title: Supportive Housing for the Elderly Section 202 CFDA Number: 14.157 Criteria or specific requirement: Expired Project Rental Assistance Contract (PRAC). Condition: The Corporation did not renew the PRAC timely. Context: The PRACs expired May 31, 2022, and 2021, and were not renewed until November 7, 2022, and February 14, 2022, respectively. Recommendation: The Corporation should ensure the PRAC is renewed on a timely basis annually. Action taken in response to finding: Managements acknowledges this finding and is taking steps to correct. Management has counseled HUD building management on the need for timely submissions of proposed budgets and contract completion. A master schedule has been set up and all budget submissions will now be reviewed by the Finance Department prior to submission. Name of contact person responsible for corrective action: Jeffrey Carraway
View Audit 50164
Finding 60653 (2022-003)
Significant Deficiency 2022
Spectrum Closter Apartments, INC
NJ
HUD Housing Programs
Finding: 2022-003 Finding Description: The Organization had excess funds over $250 remaining in the residual receipts account which have not been remitted to HUD upon PRAC termination. Corrective Action Taken or Planned: Residual receipts that are due to HUD will be made on or before April 30, 2023....
Finding: 2022-003 Finding Description: The Organization had excess funds over $250 remaining in the residual receipts account which have not been remitted to HUD upon PRAC termination. Corrective Action Taken or Planned: Residual receipts that are due to HUD will be made on or before April 30, 2023. Contact Person Responsible for Corrective Action: Danny Rosario, CFO Anticipated Completion Date: April 30, 2023
View Audit 56615
Finding 60652 (2022-002)
Significant Deficiency 2022
Spectrum Closter Apartments, INC
NJ
HUD Housing Programs
Finding: 2022-002 Finding Description: The Organization made transfers out of the replacement reserve account without receiving proper approval from HUD. Corrective Action Taken or Planned: All transferred funds out of the replacement reserve account in 2022 have been deposited back into the replace...
Finding: 2022-002 Finding Description: The Organization made transfers out of the replacement reserve account without receiving proper approval from HUD. Corrective Action Taken or Planned: All transferred funds out of the replacement reserve account in 2022 have been deposited back into the replacement reserve account. In addition, no transfers will be made out of the replacement reserve account. Any transfers made out of the replacement reserve account must be approved by the CFO after receiving HUD approval. Contact Person Responsible for Corrective Action: Danny Rosario, CFO Anticipated Completion Date: March 20, 2023
View Audit 56615
Finding 60651 (2022-002)
Significant Deficiency 2022
Fort Bend County, Texas
TX
Internal Control / Segregation of Duties Cash Management HUD Housing Programs
Finding #2022-002 - Community Development Block Grant, Section 108 Loan Guarantee; C. Cash Management Corrective Action Plan: The proceeds of the HUD Section 108 Loan were deposited into the County?s general fund upon settlement as this was the source of the advance funding for the designated pro...
Finding #2022-002 - Community Development Block Grant, Section 108 Loan Guarantee; C. Cash Management Corrective Action Plan: The proceeds of the HUD Section 108 Loan were deposited into the County?s general fund upon settlement as this was the source of the advance funding for the designated project. While this account is interest bearing, it was not a separate bank account. The County will move all remaining proceeds of the Loan into a separate interest-bearing account as well as interest earned on these proceeds while in the general fund bank account. Anticipated Completion Date: April 1, 2023 Auditee Contact Person: Fiscal Compliance Officer ? Christopher Breaux
View Audit 56357
Finding 60650 (2022-001)
Significant Deficiency 2022
Fort Bend County, Texas
TX
Internal Control / Segregation of Duties HUD Housing Programs Reporting
Finding: #2022-001 ? Community Development Block Grant, Section 108 Loan Guarantee; L. Reporting (Financial Reporting and Performance Reporting) Corrective Action Plan: With the establishment of a separate interest-bearing bank account, the county will provide a monthly reporting to HUD as detai...
Finding: #2022-001 ? Community Development Block Grant, Section 108 Loan Guarantee; L. Reporting (Financial Reporting and Performance Reporting) Corrective Action Plan: With the establishment of a separate interest-bearing bank account, the county will provide a monthly reporting to HUD as detailed in the Reporting Requirements section of document transmittal letter dated 10.5.2021 from the Director of HUD?s Financial Management Division. Anticipated Completion Date: April 15, 2023 Auditee Contact Person: Director ? Community Development ? Carol Borrego
View Audit 56357
Finding 60647 (2022-005)
Material Weakness 2022
Housing Authority of the City of Newton, Kansas
KS
HUD Housing Programs Internal Control / Segregation of Duties Allowable Costs / Cost Principles
Management?s Response: We agree with the following findings. Finding 2022 ? 005 NHA has hired a Front Desk staff member to conduct the routine task of the front desk. Over the next several months this staff member will be trained to take over additional duties to provide the agency with better i...
Management?s Response: We agree with the following findings. Finding 2022 ? 005 NHA has hired a Front Desk staff member to conduct the routine task of the front desk. Over the next several months this staff member will be trained to take over additional duties to provide the agency with better internal controls. As an Agency we will continue to more forward towards better internal controls by creating checklist, spreadsheets, and policies to assure the work being processed here at Newton Housing Authority is complete and accurate.
View Audit 54671
Finding 60561 (2022-001)
Significant Deficiency 2022
Haverhill Housing Authority
MA
HUD Housing Programs Special Tests & Provisions Subrecipient Monitoring
2022-001 ? SPECIAL TESTS AND PROVISIONS ? CARES ACT FUNDING Other Matter/Significant Deficiency Auditee?s Response and Planned Corrective Action HHA has completed the necessary training recommended by HUD and addressed the use of the ineligible expenses with HUD. This issue was considered closed as ...
2022-001 ? SPECIAL TESTS AND PROVISIONS ? CARES ACT FUNDING Other Matter/Significant Deficiency Auditee?s Response and Planned Corrective Action HHA has completed the necessary training recommended by HUD and addressed the use of the ineligible expenses with HUD. This issue was considered closed as of December 20, 2021. Planned Implementation Date of Corrective Action: Immediately Person Responsible for Corrective Action: Clara Ruiz-Vargas, Executive Director
View Audit 56439
Mapleview, Inc.
IN
Questioned Costs HUD Housing Programs Reporting
Mapleview, Inc. d/b/a Mapleview Apartments respectfully submits the following Corrective Action Plan for the year ended June 30, 2022. Name and address of the independent public accounting firm who conducted the related audit: Comer, Nowling And Associates, P.C. 10475 Crosspoint Boulevard, Suite...
Mapleview, Inc. d/b/a Mapleview Apartments respectfully submits the following Corrective Action Plan for the year ended June 30, 2022. Name and address of the independent public accounting firm who conducted the related audit: Comer, Nowling And Associates, P.C. 10475 Crosspoint Boulevard, Suite 200 Indianapolis, Indiana 46256 Finding 2022-001 Corrective Action Planned ? No action needed. Required deposit of $10,389 was deposited into the residual receipts account on February 2, 2022. Contact Person(s) Responsible ? Paula Cane, VP of Operations Anticipated Completion Date ? February 2, 2022 Auditee Disagreements ? N/A This corrective action plan was prepared by HayesGibson Property Services, Inc., the management company, on behalf of Mapleview, Inc. d/b/a Mapleview Apartments _______________________________ Robert Jones, Controller HayesGibson Property Services, Inc. 2565 South Breaking A Way, Suite 200 Bloomington, IN 46703 (812) 876-5478
View Audit 56539 Questioned Costs: $1
Cedar View, Inc.
IN
Questioned Costs HUD Housing Programs Reporting
Cedar View, Inc. d/b/a Cedar View Apartments respectfully submits the following Corrective Action Plan for the year ended June 30, 2022. Name and address of the independent public accounting firm who conducted the related audit: Comer, Nowling And Associates, P.C. 10475 Crosspoint Boulevard, Sui...
Cedar View, Inc. d/b/a Cedar View Apartments respectfully submits the following Corrective Action Plan for the year ended June 30, 2022. Name and address of the independent public accounting firm who conducted the related audit: Comer, Nowling And Associates, P.C. 10475 Crosspoint Boulevard, Suite 200 Indianapolis, Indiana 46256 Finding 2022-001 Corrective Action Planned ? Required additional deposit of $1,000 will be deposited into the replacement reserve account. Contact Person(s) Responsible ? Paula Cane, VP of Operations Anticipated Completion Date ? September 2022 Auditee Disagreements ? N/A Finding 2022-002 Corrective Action Planned ? No action needed. Required deposit of $8,317 was deposited into the residual receipts account on November 18, 2021. Contact Person(s) Responsible ? Paula Cane, VP of Operations Anticipated Completion Date ? November 18, 2021 Auditee Disagreements ? N/A This corrective action plan was prepared by HayesGibson Property Services, Inc., the management company, on behalf of Cedar View, Inc. d/b/a Cedar View Apartments _______________________________ Robert Jones, Controller HayesGibson Property Services, Inc. 2565 South Breaking A Way, Suite 200 Bloomington, IN 46703 (812) 876-5478
View Audit 56258 Questioned Costs: $1
Cedar View, Inc.
IN
Questioned Costs HUD Housing Programs Reporting
Cedar View, Inc. d/b/a Cedar View Apartments respectfully submits the following Corrective Action Plan for the year ended June 30, 2022. Name and address of the independent public accounting firm who conducted the related audit: Comer, Nowling And Associates, P.C. 10475 Crosspoint Boulevard, Sui...
Cedar View, Inc. d/b/a Cedar View Apartments respectfully submits the following Corrective Action Plan for the year ended June 30, 2022. Name and address of the independent public accounting firm who conducted the related audit: Comer, Nowling And Associates, P.C. 10475 Crosspoint Boulevard, Suite 200 Indianapolis, Indiana 46256 Finding 2022-001 Corrective Action Planned ? Required additional deposit of $1,000 will be deposited into the replacement reserve account. Contact Person(s) Responsible ? Paula Cane, VP of Operations Anticipated Completion Date ? September 2022 Auditee Disagreements ? N/A Finding 2022-002 Corrective Action Planned ? No action needed. Required deposit of $8,317 was deposited into the residual receipts account on November 18, 2021. Contact Person(s) Responsible ? Paula Cane, VP of Operations Anticipated Completion Date ? November 18, 2021 Auditee Disagreements ? N/A This corrective action plan was prepared by HayesGibson Property Services, Inc., the management company, on behalf of Cedar View, Inc. d/b/a Cedar View Apartments _______________________________ Robert Jones, Controller HayesGibson Property Services, Inc. 2565 South Breaking A Way, Suite 200 Bloomington, IN 46703 (812) 876-5478
View Audit 56258 Questioned Costs: $1
Windham Housing Corporation
OH
HUD Housing Programs Equipment & Real Property Management
3. Current Findings on the Schedule of Finding, Questioned Cost and Recommendation c. Finding 2022-003. Tenant Files Recertification: 1. In two (2) instances out of fifteen (15) tenant files tested, the EIV was not maintained in the tenant?s file; therefore, income could not be properly verifi...
3. Current Findings on the Schedule of Finding, Questioned Cost and Recommendation c. Finding 2022-003. Tenant Files Recertification: 1. In two (2) instances out of fifteen (15) tenant files tested, the EIV was not maintained in the tenant?s file; therefore, income could not be properly verified. 2. In fifteen (15) instances out of fifteen (15) tenant files tested, the inspection report was not signed by the tenant or management. There only a printed form maintained in the tenant?s file. Move-outs: 1. In one (1) instance out of three (3) tenant files tested, the security deposit was not refunded within the 30 day timeframe. (1) Comments on the Finding and Each Recommendation. Management concurs with the finding and the auditor?s recommendation that Windham Housing Corporation should verify the tenant?s income via EIV, during the recertification process and perform inspections, during the recertification process in accordance with guidelines established by the Department of Housing and Urban Development. In addition, security deposits should be refunded with interest, within 30-day after the effective move-out date. (2) Actions Taken on the Finding. Corrected going forward.
View Audit 49802
Windham Housing Corporation
OH
Cash Management HUD Housing Programs Internal Control / Segregation of Duties
2. Current Findings on the Schedule of Finding, Questioned Cost and Recommendation b. Finding 2022-002. Residual Receipts Surplus cash in the amount of $77,939 was not deposited into the residual receipts account within 60 days after the end of the fiscal year. Surplus cash be deposited into t...
2. Current Findings on the Schedule of Finding, Questioned Cost and Recommendation b. Finding 2022-002. Residual Receipts Surplus cash in the amount of $77,939 was not deposited into the residual receipts account within 60 days after the end of the fiscal year. Surplus cash be deposited into the residual receipts account, within 60 days after the end of the fiscal year. (1) Comments on the Finding and Each Recommendation. Management concurs with the finding and the auditor?s recommendation that surplus cash should be deposited into the residual receipts account within 60 days after the end of the fiscal year. (2) Actions Taken on the Finding. Payment in process.
View Audit 49802
Finding 60174 (2022-001)
Significant Deficiency 2022
Dock Manor INC
PA
Subrecipient Monitoring Eligibility HUD Housing Programs
Management has reviewed the process for recertifications and have contracted with a HUD qualified technical resource person to review, correct if necessary, and advise to ensure timely recertifications.
Management has reviewed the process for recertifications and have contracted with a HUD qualified technical resource person to review, correct if necessary, and advise to ensure timely recertifications.
View Audit 56063
Villas at Bayou Park Inc.
TX
HUD Housing Programs Reporting
Audit Finding 2022-001: The electric submission to REAC for the year ended August 31, 2021 was not filed by the due date. Response: For the fiscal year ending 8/31/21, the year-end accounting and auditing work was temporarily suspended due to lack of funds, which resulted in the REAC being submitte...
Audit Finding 2022-001: The electric submission to REAC for the year ended August 31, 2021 was not filed by the due date. Response: For the fiscal year ending 8/31/21, the year-end accounting and auditing work was temporarily suspended due to lack of funds, which resulted in the REAC being submitted late. For the fiscal year ending 8/31/22, the REAC was also submitted late. This was due to a change in board members coupled with the managing agent being hospitalized for a period of time before the submission was due. Management believes that these were extenuating circumstances and that the REAC submissions will be completed in a timely manner in the future. Responsible Party: Linda G. Holder Vice President/COO/Agent Houston Housing Management Corporation 2211 Norfolk, Suite 614 Houston, TX 77098
View Audit 55766
Finding 60172 (2022-002)
Material Weakness 2022
Rockport Housing Authority
MA
Questioned Costs HUD Housing Programs Special Tests & Provisions
CORRECTIVE ACTION PLAN The Rockport Housing Authority (RHA) acknowledges the findings in our annual audit completed by Marcum. We will implement the following to resolve the current issues: Federal Awards - Section 8 Housing Choice Voucher Program Instances of Income, Asset, or Medical Miscalculatio...
CORRECTIVE ACTION PLAN The Rockport Housing Authority (RHA) acknowledges the findings in our annual audit completed by Marcum. We will implement the following to resolve the current issues: Federal Awards - Section 8 Housing Choice Voucher Program Instances of Income, Asset, or Medical Miscalculation or Insufficient Verification RHA has already put together a checklist to make sure that all items are collected and calculated properly. All annual re-examinations are currently up to date. In addition, the Executive Director will periodically select files to audit. Incorrect Payment Standard RHA has noted on future calendar to have the Board of Directors approve Payment Standards within 30 days of HUD releasing the rates. RHA's HCV Specialist will be notified immediately of the new rates to enter into PHA web and begin using with Annual and Interim certifications. This item has been added to the file checklist. Utility Allowance The Utility Allowance was add to the file checklist and will be reviewed during each annual and interim exam to assure that the proper amount is given to each Section 8 participant. RHA did experience some significant staffing changes over the last 18 months with both Executive Director and HCV Specialists. An interim Executive Director is currently in place and keeping a watchful eye on all items. In addition, a new HCV Specialist has been on board since February and RHA was able to secure an experience Section 8 consultant to train the new associate. Person Responsable for Corrective Action: Marie Mathes, Interim Executive Director Planned Implementation Date: Already complete.
View Audit 55457 Questioned Costs: $1
Finding 60171 (2022-001)
Material Weakness 2022
Rockport Housing Authority
MA
Questioned Costs HUD Housing Programs Eligibility
CORRECTIVE ACTION PLAN The Rockport Housing Authority (RHA) acknowledges the findings in our annual audit completed by Marcum. We will implement the following to resolve the current issues: Federal Awards - Section 8 Housing Choice Voucher Program Instances of Income, Asset, or Medical Miscalculatio...
CORRECTIVE ACTION PLAN The Rockport Housing Authority (RHA) acknowledges the findings in our annual audit completed by Marcum. We will implement the following to resolve the current issues: Federal Awards - Section 8 Housing Choice Voucher Program Instances of Income, Asset, or Medical Miscalculation or Insufficient Verification RHA has already put together a checklist to make sure that all items are collected and calculated properly. All annual re-examinations are currently up to date. In addition, the Executive Director will periodically select files to audit. Incorrect Payment Standard RHA has noted on future calendar to have the Board of Directors approve Payment Standards within 30 days of HUD releasing the rates. RHA's HCV Specialist will be notified immediately of the new rates to enter into PHA web and begin using with Annual and Interim certifications. This item has been added to the file checklist. Utility Allowance The Utility Allowance was add to the file checklist and will be reviewed during each annual and interim exam to assure that the proper amount is given to each Section 8 participant. RHA did experience some significant staffing changes over the last 18 months with both Executive Director and HCV Specialists. An interim Executive Director is currently in place and keeping a watchful eye on all items. In addition, a new HCV Specialist has been on board since February and RHA was able to secure an experience Section 8 consultant to train the new associate. Person Responsable for Corrective Action: Marie Mathes, Interim Executive Director Planned Implementation Date: Already complete.
View Audit 55457 Questioned Costs: $1
Finding 60096 (2022-001)
Significant Deficiency 2022
Willow Creek Housing, Inc.
MD
HUD Housing Programs
Comments on the Finding and Each Recommendation: The Corporation did not furnish HUD with a complete annual financial report by March 31, 2023, as required by HUD. The annual financial statements should be issued in a timely manner pursuant to the time frame set forth by HUD. Action(s) taken or plan...
Comments on the Finding and Each Recommendation: The Corporation did not furnish HUD with a complete annual financial report by March 31, 2023, as required by HUD. The annual financial statements should be issued in a timely manner pursuant to the time frame set forth by HUD. Action(s) taken or planned on the finding: Management concurs with the finding and agrees with the recommendation. The audit report as of and for the year ended December 31, 2022 has been submitted to HUD. No further action is required.
View Audit 55597
Finding 60064 (2022-001)
Material Weakness 2022
Rose Arc Housing, Inc.
RI
HUD Housing Programs
Comments on Finding and Recommendation: The Corporation acknowledges that the deposits were not made and agrees with the recommendation. The property manager was in communication with the local HUD office regarding this issue. The Corporation had over $4,000/unit in reserves at the time, and there w...
Comments on Finding and Recommendation: The Corporation acknowledges that the deposits were not made and agrees with the recommendation. The property manager was in communication with the local HUD office regarding this issue. The Corporation had over $4,000/unit in reserves at the time, and there were some unbudgeted expenses which required the use of operating funds that would normally have been used for the reserve deposits. Therefore, the reserve deposits were not transferred during this period. Actions Taken or Planned: The Corporation made the required reserve deposits for the year ended June 30, 2023.
View Audit 55107
Finding 60023 (2022-002)
Significant Deficiency 2022
Parkview Services
WA
HUD Housing Programs Reporting
Management agrees with this finding. Parkview Services is in good standing with all its funders. All required reports were submitted to funders. Management continues to use a reporting calendar it established in 2022 and has been using a form since January 2023 to keep track of reporting to our fede...
Management agrees with this finding. Parkview Services is in good standing with all its funders. All required reports were submitted to funders. Management continues to use a reporting calendar it established in 2022 and has been using a form since January 2023 to keep track of reporting to our federal down payment assistance funders. The Finance Director will notify reporting staff that a report is due and confirm that it has been submitted prior to the due date.
View Audit 55672
Finding 59952 (2022-002)
Significant Deficiency 2022
Rice Lake Housing Authority
WI
Subrecipient Monitoring HUD Housing Programs Internal Control / Segregation of Duties
Corrective Action Planned: The Authority will closely monitor all deposits to make sure that the amount of funds on deposit are protected by federal deposit insurance, corporate surety bond, or collateral. Completion Date: June 30, 2023
Corrective Action Planned: The Authority will closely monitor all deposits to make sure that the amount of funds on deposit are protected by federal deposit insurance, corporate surety bond, or collateral. Completion Date: June 30, 2023
View Audit 56051
Finding 59942 (2022-002)
Material Weakness 2022
Housing Authority of the City of Greenville
NC
HUD Housing Programs Subrecipient Monitoring Eligibility
Finding 2022-002 - Continuum of Care Tenant Files - Eligibility - Internal Control over Tenant Files - Noncompliance and Material Weakness Corrective Action Plan: The Housing Authority of the City of Greenville (HACG) has implemented and/or will implement the following by our fiscal year-end...
Finding 2022-002 - Continuum of Care Tenant Files - Eligibility - Internal Control over Tenant Files - Noncompliance and Material Weakness Corrective Action Plan: The Housing Authority of the City of Greenville (HACG) has implemented and/or will implement the following by our fiscal year-end September 30, 2023: a. Program Coordinators will maintain all Continuum of Care Tenant files in individual file folders designated by special purpose voucher program. All loose documents will be anchored in tenant files. b. An action plan has been developed for the Continuum of Care programs to ensure that all program files are HUD, State, and GHA compliant starting with October 1, 2022, files through the current. c. Continuum of Care fiscal year 2023 (October 2022-September 2023) re- exams and interims will be caught up and complete as they become effective. All tenant files will be reviewed and compliant by FYE2023 . d. All late/overdue re-exams will be compliant by FYE2023. e. During FYE2023, the Deputy Executive Director/COO or designee will perform quality controls on all Continuum of Care tenant files processed each month prior to initialization. f. File checklist sheets will be placed in each file upon quality control review to be signed off by the Deputy Executive Director/COO or designee. g. Additional training will be required and ongoing for Program Coordinators. h. Other internal control measures will be implemented to eliminate future audit findings. Person Responsible: Shanetta Moye, Deputy Executive Director/COO Anticipated Completion Date: September 30, 2023
View Audit 51971
Finding 59941 (2022-001)
Significant Deficiency 2022
Housing Authority of the City of Greenville
NC
Questioned Costs HUD Housing Programs Subrecipient Monitoring
Finding 2022-001 - Low Rent Public Housing Tenant Files - Eligibility - Internal Control over Tenant Files - Noncompliance and Significant Deficiency Corrective Action Plan: The Housing Authority of the City of Greenville (HACG) has implemented and/or will implement the following by our fisca...
Finding 2022-001 - Low Rent Public Housing Tenant Files - Eligibility - Internal Control over Tenant Files - Noncompliance and Significant Deficiency Corrective Action Plan: The Housing Authority of the City of Greenville (HACG) has implemented and/or will implement the following by our fiscal year-end September 30, 2023: a. Low Rent Public Housing tenant files will be reviewed and quality controlled each month prior to initialization (25th of each month) by the Senior Property Manager and the AMP Property Manager. b. An action plan has been developed for Low Rent Public Housing to ensure that all Public Housing files are HUD and GHA compliant starting with October 1, 2022, files through the current. c. Low Rent Public Housing calendar-year 2023 (October 2022-September 2023) re-exams are substantially complete, as they become effective. All tenant files will be reviewed and HUD-compliant by FYE2023. d. During FYE2023, the Senior Property Manager will perform 25% quality control of the monthly re-exams processed by the AMP Property Managers. Additionally, the AMP Property Managers will perform 50% quality controls of the monthly re-exams and interims processed by the Assistant Property Managers. e. File checklist sheets will be placed in each file upon quality control review to be signed off by the Senior Property Manager and the AMP Property Managers. A copy of the completed checklist with signatures will be forwarded to the Deputy Executive Director/COO. f. Additional training will be made available as necessary. g. Other internal control measures will be implemented as deemed necessary by the Deputy Executive Director/COO, to eliminate future audit findings. Person Responsible: Shanetta Moye, Deputy Executive Director/COO Anticipated Completion Date: September 30, 2023
View Audit 51971 Questioned Costs: $1
Finding 59937 (2022-001)
Significant Deficiency 2022
Housing Authority of the City of Independence
MO
HUD Housing Programs
Management received an audit finding on failure to complete required re-inspections within the required timeline of 30 days from the failed date. Prior staff that were here during this period of time that these findings occurred are no longer here and IHA now has a Director of Section 8 in place sin...
Management received an audit finding on failure to complete required re-inspections within the required timeline of 30 days from the failed date. Prior staff that were here during this period of time that these findings occurred are no longer here and IHA now has a Director of Section 8 in place since April 2022 that will monitor that program and ensure that these inspections and follow up inspections from failed items are completed. I believe that the inspections were done but the prior HCV staff just did not put the 52580 Inspection Form in the file or make notes in the tenant file or electronic file. This is the reason that we have removed certain staff in this department and refilled these positions to control these errors. A tracking spreadsheet has been created for Biennial Inspections and Failed Item Re-inspections so that going forward, we don't miss them. Anticipated Completion Date: IHA has an Independent Contractor coming in on December 10-16 to review around 280 of the Section 8 files to review for any errors and make proper internal control measures to keep this from occurring in the future. Once the audit results are reported back to IHA, we can move forward and either schedule to have all of the files reviewed by the Independent Contractor or review the rest of the files as we pull them for their Annual Reexam.
View Audit 49520
Buckingham Terrace II INC
GA
Questioned Costs HUD Housing Programs Cash Management
Corrective Action Plan Name of auditee: Buckingham Terrace II, Inc. HUD auditee identification number: HUD Project No. 061-EE-038 Name of audit firm: Carter & Company, CPA Period covered by the audit year: March 1, 2021 through February 28, 2022 CAP prepared by: Name: Debra Minix Position: Managemen...
Corrective Action Plan Name of auditee: Buckingham Terrace II, Inc. HUD auditee identification number: HUD Project No. 061-EE-038 Name of audit firm: Carter & Company, CPA Period covered by the audit year: March 1, 2021 through February 28, 2022 CAP prepared by: Name: Debra Minix Position: Management Agent Telephone number: 912-267-1962 1. Current Findings on the Schedule of Findings, Questioned Costs, and Recommendations: Finding 2022-001 Unauthorized withdrawals were made from the replacement reserve by the Housing Corporation without HUD approval as required by the Regulatory Agreement (1) Comments on the Finding and Each Recommendation. Management agrees with the finding and has made the required deposit as of 6/17/2022. (2) Actions Taken on the Finding. Management agrees with the finding and has made the required deposit as of 6/17/2022.
View Audit 56196 Questioned Costs: $1
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