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Corrective Action Plans

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Finding 1161609 (2021-003)
Material Weakness 2021
Defensewerx
FL
Cash Management
We agree with the recommendations offered and will establish updated policies and procedures to address the finding while considering appropriate measures for operating grants on a cost reimbursement basis. We have addressed this finding to our grantors. One grantor has requested the continuation of...
We agree with the recommendations offered and will establish updated policies and procedures to address the finding while considering appropriate measures for operating grants on a cost reimbursement basis. We have addressed this finding to our grantors. One grantor has requested the continuation of cash advances in the manner which we have been operating. We have worked with the other grantors and have come up with an incremental funding plan based on needs that are appropriate in maintaining the operational requirements set forth by the awards. Periodically we updated the grantor on the funds that have been used or those funds that are excess.
View Audit 371463
Finding 1161064 (2021-004)
Material Weakness 2021
Coal County Healthcare Authority
OK
Questioned Costs Internal Control / Segregation of Duties Allowable Costs / Cost Principles
Condition - Expenditures reported to HRSA were not in accordance with Pub. L. No. 116-136, 134 Stat. 563 Plan of Corrective Action Much research was performed by the Authority's leadership to identify guidance from HRSA including reviewing FAQs, Fact Sheets, consulting attorneys, auditors, consultan...
Condition - Expenditures reported to HRSA were not in accordance with Pub. L. No. 116-136, 134 Stat. 563 Plan of Corrective Action Much research was performed by the Authority's leadership to identify guidance from HRSA including reviewing FAQs, Fact Sheets, consulting attorneys, auditors, consultants and other parties. The complexity of the reporting requirements, including changing FAQ's and our inability to gain a definite approval of the use of our funds, resulted in the Authority filing the its submission based on the best available information at the time. The Authority's position is that the Provider Relief Funds were appropriately expensed using additional expenses and lost revenues not initially submitted to the portal. The Authority will continue to monitor the guidance for use of funds provided by HRSA and will strive to appropriately utilize all funds in the future. The Authority will review the most recently distributed Provider Relief Fund FAQ's which provide details on requirements related to the program Contact person: Chris Martin, CEO cmartin@ccghospital.com (580)927-2327 Expected implementation:2024 - 2025
View Audit 371035 Questioned Costs: $1
Finding 1159984 (2021-001)
Material Weakness 2021
Native Village of Tyonek
AK
Cash Management § 200.302
Management will ensure that all nongrant expenditures are kept to a minimum until the cash balance of NVT is in excess of the unearned grant revenue and restricted fund balance. A large part of this problem in the current year was the amount of money paid to the Village’s accountants/consultant in p...
Management will ensure that all nongrant expenditures are kept to a minimum until the cash balance of NVT is in excess of the unearned grant revenue and restricted fund balance. A large part of this problem in the current year was the amount of money paid to the Village’s accountants/consultant in prior years. This has been resolved and the new accountant’s fees are much more in line with reasonable amounts.
View Audit 370455
Finding 576064 (2021-002)
Material Weakness 2021
Salem Housing Development Corporation
NE
Questioned Costs Cash Management HUD Housing Programs
Management agrees with the recommendation and will fund the residual receipts account during 2025.
Management agrees with the recommendation and will fund the residual receipts account during 2025.
View Audit 365960 Questioned Costs: $1
Finding 575384 (2021-008)
Material Weakness 2021
National Center for the Advancement of Stem
PA
Cash Management Subrecipient Monitoring Matching / Level of Effort / Earmarking § 200.303 § 200.305
Agency: Person Responsible for Corrective Action: Name Title: Anticipated Completion Date Response to Finding: 2021-008 CASH MANAGEMENT National Center for the Advancement of STEM Education, Inc. (nCASE) : Nancy Priselac Executive Director : December 8, 2023 Management concurs with audit recomm...
Agency: Person Responsible for Corrective Action: Name Title: Anticipated Completion Date Response to Finding: 2021-008 CASH MANAGEMENT National Center for the Advancement of STEM Education, Inc. (nCASE) : Nancy Priselac Executive Director : December 8, 2023 Management concurs with audit recommendation. Correction Action to be Taken: nCASE has put written procedures in place to compile the SF425. The procedures also detail the approval process by management for the final review of the SF425. nCASE is working with a consultant to ensure that the numbers in the SF425 match the data output from our accounting software and is replicable. This has been implemented internally and performed by nCASE. nCASE has taken corrective measures in our accounting software by detailing the audit log and recording all changes with supporting documentation. There is final weekly review and approval of the changes. DoD has reviewed the matters covered in the audit report thoroughly, and the grant was closed out without any repayment of funds to DoD. Upon subsequent review and reconciliation, amounts were not overcharged.
View Audit 365412
Finding 574211 (2021-013)
Material Weakness 2021
South Central Medical and Resource Center, Inc.
OK
Cash Management § 200.305
Corrective Actions Taken:
Corrective Actions Taken:
View Audit 364763
Finding 574211 (2021-013)
Material Weakness 2021
South Central Medical and Resource Center, Inc.
OK
Cash Management § 200.305
1.       SCMRC revised its federal drawdown procedures in 2024 to require documented review and approval of all expenditures before submitting any drawdown request.
1.       SCMRC revised its federal drawdown procedures in 2024 to require documented review and approval of all expenditures before submitting any drawdown request.
View Audit 364763
Finding 574211 (2021-013)
Material Weakness 2021
South Central Medical and Resource Center, Inc.
OK
Cash Management § 200.305
2.       A Draw Down Request Workbook is now prepared by the Controller and reviewed against supporting documentation, including invoices, timecards, and purchase records.
2.       A Draw Down Request Workbook is now prepared by the Controller and reviewed against supporting documentation, including invoices, timecards, and purchase records.
View Audit 364763
Finding 574211 (2021-013)
Material Weakness 2021
South Central Medical and Resource Center, Inc.
OK
Cash Management § 200.305
3.       The CEO reviews and signs off on each Draw Down Request prior to submission.
3.       The CEO reviews and signs off on each Draw Down Request prior to submission.
View Audit 364763
Finding 574211 (2021-013)
Material Weakness 2021
South Central Medical and Resource Center, Inc.
OK
Cash Management § 200.305
4.       Completed Draw Down Request Workbooks are submitted to HRSA for prior approval and retained for audit purposes.
4.       Completed Draw Down Request Workbooks are submitted to HRSA for prior approval and retained for audit purposes.
View Audit 364763
Finding 574211 (2021-013)
Material Weakness 2021
South Central Medical and Resource Center, Inc.
OK
Cash Management § 200.305
5.       Internal drawdown audits are conducted monthly to confirm alignment with federal cash management standards.
5.       Internal drawdown audits are conducted monthly to confirm alignment with federal cash management standards.
View Audit 364763
Finding 574211 (2021-013)
Material Weakness 2021
South Central Medical and Resource Center, Inc.
OK
Cash Management § 200.305
Corrective Action Plan:
Corrective Action Plan:
View Audit 364763
Finding 574211 (2021-013)
Material Weakness 2021
South Central Medical and Resource Center, Inc.
OK
Cash Management § 200.305
1.       Updated drawdown procedures have been incorporated into SCMRC’s financial policies and will be re-reviewed annually.
1.       Updated drawdown procedures have been incorporated into SCMRC’s financial policies and will be re-reviewed annually.
View Audit 364763
Finding 574211 (2021-013)
Material Weakness 2021
South Central Medical and Resource Center, Inc.
OK
Cash Management § 200.305
2.       Refresher training on 2 CFR § 200.305 and internal drawdown requirements will be conducted by Q4 2025.
2.       Refresher training on 2 CFR § 200.305 and internal drawdown requirements will be conducted by Q4 2025.
View Audit 364763
Finding 574211 (2021-013)
Material Weakness 2021
South Central Medical and Resource Center, Inc.
OK
Cash Management § 200.305
3.       Results of monthly drawdown audits will be included in the Finance Committee compliance dashboard starting in September 2025.
3.       Results of monthly drawdown audits will be included in the Finance Committee compliance dashboard starting in September 2025.
View Audit 364763
Finding 574211 (2021-013)
Material Weakness 2021
South Central Medical and Resource Center, Inc.
OK
Cash Management § 200.305
4.       SCMRC will continue to require documented CEO approval on all federal drawdown submissions to ensure sustained internal control.
4.       SCMRC will continue to require documented CEO approval on all federal drawdown submissions to ensure sustained internal control.
View Audit 364763
Finding 574203 (2021-005)
Significant Deficiency 2021
South Central Medical and Resource Center, Inc.
OK
Cash Management
Corrective Actions Taken:
Corrective Actions Taken:
View Audit 364763
Finding 574203 (2021-005)
Significant Deficiency 2021
South Central Medical and Resource Center, Inc.
OK
Cash Management
1. Implemented a 15-month rolling cash flow forecast in Q4 2024, updated weekly by the CEO and Controller in partnership with the contract accountant.
1. Implemented a 15-month rolling cash flow forecast in Q4 2024, updated weekly by the CEO and Controller in partnership with the contract accountant.
View Audit 364763
Finding 574203 (2021-005)
Significant Deficiency 2021
South Central Medical and Resource Center, Inc.
OK
Cash Management
2. Finance staff monitor cash balances and disbursements at least twice per week to anticipate timing issues and support grant drawdown coordination.
2. Finance staff monitor cash balances and disbursements at least twice per week to anticipate timing issues and support grant drawdown coordination.
View Audit 364763
Finding 574203 (2021-005)
Significant Deficiency 2021
South Central Medical and Resource Center, Inc.
OK
Cash Management
3. Established internal minimum balance thresholds and enabled low balance alerts to prevent overdrafts.
3. Established internal minimum balance thresholds and enabled low balance alerts to prevent overdrafts.
View Audit 364763
Finding 574203 (2021-005)
Significant Deficiency 2021
South Central Medical and Resource Center, Inc.
OK
Cash Management
4. Consolidated underutilized accounts in 2025 and formalized contingency planning with SCMRC’s banking institution.
4. Consolidated underutilized accounts in 2025 and formalized contingency planning with SCMRC’s banking institution.
View Audit 364763
Finding 574203 (2021-005)
Significant Deficiency 2021
South Central Medical and Resource Center, Inc.
OK
Cash Management
5. Conducted nonprofit cash flow management training for the CEO, Controller, and Board in Q2 FY25.
5. Conducted nonprofit cash flow management training for the CEO, Controller, and Board in Q2 FY25.
View Audit 364763
Finding 574203 (2021-005)
Significant Deficiency 2021
South Central Medical and Resource Center, Inc.
OK
Cash Management
6. Included cash flow forecasting and liquidity discussions in monthly Finance Committee updates.
6. Included cash flow forecasting and liquidity discussions in monthly Finance Committee updates.
View Audit 364763
Finding 574203 (2021-005)
Significant Deficiency 2021
South Central Medical and Resource Center, Inc.
OK
Cash Management
7. These improvements were reviewed during the 2025 HRSA Verification Site Visit and contributed to clearance of relevant conditions under Chapter 21 of the HRSA Health Center Compliance Manual.
7. These improvements were reviewed during the 2025 HRSA Verification Site Visit and contributed to clearance of relevant conditions under Chapter 21 of the HRSA Health Center Compliance Manual.
View Audit 364763
Finding 574203 (2021-005)
Significant Deficiency 2021
South Central Medical and Resource Center, Inc.
OK
Cash Management
Corrective Action Plan:
Corrective Action Plan:
View Audit 364763
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