2022-01 Reporting Program Title: Child Nutrition Cluster ALN (s): 10.553 & 10.555 Federal Award Number: 211961, 221961, 220910, 211971, 221971 & Entitlement Commodities Federal Award Year: July 1, 2021 to June 30, 2022 Pass-Through Entity: Passed-Through Michigan Department of Education Type of Compliance: Reporting; significant deficiency in internal control, immaterial noncompliance Criteria: In accordance with OMB requirements, the District can only request funds for meal reimbursements based on total meals served, no more or no less. Condition: The School District did not claim the correct amount of meals when filing for meal reimbursements under the summer food service program. Cause: The District failed to have controls in place that would prevent, detect, or correct an incorrect monthly meal claim. Effect: The District?s internal controls over compliance were found to be ineffective which caused instances of immaterial noncompliance. Perspective Information: The finding appears to be an isolated instance. No sampling was necessary to determine this finding. Identification of Repeat Findings: None Recommendation: The District should begin reconciling meals served prior to requesting reimbursements for said meals. View of Responsible Officials: Due to covid, the District could not use their typical internal controls as it related to meal counts. In the elementary school, the cooks had to hand count meals served rather than using meal counting software which is what was used in prior years. These hand counts were hard to follow which caused issues when doing monthly reconciliations prior to making meal claim reimbursements. The District will be returning to using meal counting software for all schools and eliminating hand count sheets all together.
2022-01 Reporting Program Title: Child Nutrition Cluster ALN (s): 10.553 & 10.555 Federal Award Number: 211961, 221961, 220910, 211971, 221971 & Entitlement Commodities Federal Award Year: July 1, 2021 to June 30, 2022 Pass-Through Entity: Passed-Through Michigan Department of Education Type of Compliance: Reporting; significant deficiency in internal control, immaterial noncompliance Criteria: In accordance with OMB requirements, the District can only request funds for meal reimbursements based on total meals served, no more or no less. Condition: The School District did not claim the correct amount of meals when filing for meal reimbursements under the summer food service program. Cause: The District failed to have controls in place that would prevent, detect, or correct an incorrect monthly meal claim. Effect: The District?s internal controls over compliance were found to be ineffective which caused instances of immaterial noncompliance. Perspective Information: The finding appears to be an isolated instance. No sampling was necessary to determine this finding. Identification of Repeat Findings: None Recommendation: The District should begin reconciling meals served prior to requesting reimbursements for said meals. View of Responsible Officials: Due to covid, the District could not use their typical internal controls as it related to meal counts. In the elementary school, the cooks had to hand count meals served rather than using meal counting software which is what was used in prior years. These hand counts were hard to follow which caused issues when doing monthly reconciliations prior to making meal claim reimbursements. The District will be returning to using meal counting software for all schools and eliminating hand count sheets all together.
2022-01 Reporting Program Title: Child Nutrition Cluster ALN (s): 10.553 & 10.555 Federal Award Number: 211961, 221961, 220910, 211971, 221971 & Entitlement Commodities Federal Award Year: July 1, 2021 to June 30, 2022 Pass-Through Entity: Passed-Through Michigan Department of Education Type of Compliance: Reporting; significant deficiency in internal control, immaterial noncompliance Criteria: In accordance with OMB requirements, the District can only request funds for meal reimbursements based on total meals served, no more or no less. Condition: The School District did not claim the correct amount of meals when filing for meal reimbursements under the summer food service program. Cause: The District failed to have controls in place that would prevent, detect, or correct an incorrect monthly meal claim. Effect: The District?s internal controls over compliance were found to be ineffective which caused instances of immaterial noncompliance. Perspective Information: The finding appears to be an isolated instance. No sampling was necessary to determine this finding. Identification of Repeat Findings: None Recommendation: The District should begin reconciling meals served prior to requesting reimbursements for said meals. View of Responsible Officials: Due to covid, the District could not use their typical internal controls as it related to meal counts. In the elementary school, the cooks had to hand count meals served rather than using meal counting software which is what was used in prior years. These hand counts were hard to follow which caused issues when doing monthly reconciliations prior to making meal claim reimbursements. The District will be returning to using meal counting software for all schools and eliminating hand count sheets all together.
2022-01 Reporting Program Title: Child Nutrition Cluster ALN (s): 10.553 & 10.555 Federal Award Number: 211961, 221961, 220910, 211971, 221971 & Entitlement Commodities Federal Award Year: July 1, 2021 to June 30, 2022 Pass-Through Entity: Passed-Through Michigan Department of Education Type of Compliance: Reporting; significant deficiency in internal control, immaterial noncompliance Criteria: In accordance with OMB requirements, the District can only request funds for meal reimbursements based on total meals served, no more or no less. Condition: The School District did not claim the correct amount of meals when filing for meal reimbursements under the summer food service program. Cause: The District failed to have controls in place that would prevent, detect, or correct an incorrect monthly meal claim. Effect: The District?s internal controls over compliance were found to be ineffective which caused instances of immaterial noncompliance. Perspective Information: The finding appears to be an isolated instance. No sampling was necessary to determine this finding. Identification of Repeat Findings: None Recommendation: The District should begin reconciling meals served prior to requesting reimbursements for said meals. View of Responsible Officials: Due to covid, the District could not use their typical internal controls as it related to meal counts. In the elementary school, the cooks had to hand count meals served rather than using meal counting software which is what was used in prior years. These hand counts were hard to follow which caused issues when doing monthly reconciliations prior to making meal claim reimbursements. The District will be returning to using meal counting software for all schools and eliminating hand count sheets all together.
2022-01 Reporting Program Title: Child Nutrition Cluster ALN (s): 10.553 & 10.555 Federal Award Number: 211961, 221961, 220910, 211971, 221971 & Entitlement Commodities Federal Award Year: July 1, 2021 to June 30, 2022 Pass-Through Entity: Passed-Through Michigan Department of Education Type of Compliance: Reporting; significant deficiency in internal control, immaterial noncompliance Criteria: In accordance with OMB requirements, the District can only request funds for meal reimbursements based on total meals served, no more or no less. Condition: The School District did not claim the correct amount of meals when filing for meal reimbursements under the summer food service program. Cause: The District failed to have controls in place that would prevent, detect, or correct an incorrect monthly meal claim. Effect: The District?s internal controls over compliance were found to be ineffective which caused instances of immaterial noncompliance. Perspective Information: The finding appears to be an isolated instance. No sampling was necessary to determine this finding. Identification of Repeat Findings: None Recommendation: The District should begin reconciling meals served prior to requesting reimbursements for said meals. View of Responsible Officials: Due to covid, the District could not use their typical internal controls as it related to meal counts. In the elementary school, the cooks had to hand count meals served rather than using meal counting software which is what was used in prior years. These hand counts were hard to follow which caused issues when doing monthly reconciliations prior to making meal claim reimbursements. The District will be returning to using meal counting software for all schools and eliminating hand count sheets all together.
2022-01 Reporting Program Title: Child Nutrition Cluster ALN (s): 10.553 & 10.555 Federal Award Number: 211961, 221961, 220910, 211971, 221971 & Entitlement Commodities Federal Award Year: July 1, 2021 to June 30, 2022 Pass-Through Entity: Passed-Through Michigan Department of Education Type of Compliance: Reporting; significant deficiency in internal control, immaterial noncompliance Criteria: In accordance with OMB requirements, the District can only request funds for meal reimbursements based on total meals served, no more or no less. Condition: The School District did not claim the correct amount of meals when filing for meal reimbursements under the summer food service program. Cause: The District failed to have controls in place that would prevent, detect, or correct an incorrect monthly meal claim. Effect: The District?s internal controls over compliance were found to be ineffective which caused instances of immaterial noncompliance. Perspective Information: The finding appears to be an isolated instance. No sampling was necessary to determine this finding. Identification of Repeat Findings: None Recommendation: The District should begin reconciling meals served prior to requesting reimbursements for said meals. View of Responsible Officials: Due to covid, the District could not use their typical internal controls as it related to meal counts. In the elementary school, the cooks had to hand count meals served rather than using meal counting software which is what was used in prior years. These hand counts were hard to follow which caused issues when doing monthly reconciliations prior to making meal claim reimbursements. The District will be returning to using meal counting software for all schools and eliminating hand count sheets all together.