2023-004 Student Financial Aid Cluster (a) Federal Supplemental Educational
Opportunity Grant (b) Federal Work Study Grant (c) Federal Pell Grant Program (d)
Federal Direct Loan Program, Assistance Listing No. (a) 84.007 (b) 84.033 (c) 84.063 (d)
84.268 - Year Ended June 30, 2023
Condition: The College did not report actual loan disbursement dates to the Common Origination
and Disbursement (COD) system for 5 of the 37 students in the sample (13.5%). We consider this
condition to be a significant deficiency in internal control over compliance relating to the
Eligibility compliance requirement and is a repeat finding shown in Section IV of this report as
prior year finding 2022-003. Statistical sampling was not used in making sample selections.
Corrective Action Plan: During the 2022-23 school year, an employee who retired in May 2023
worked in the financial aid office. After retiring, a new position was created that is split between
the Business Office and Financial Aid and Student Accounts office. This position now reviews
student accounts weekly, and during that review they compare the date of disbursement to the
student account and the date of disbursement in COD. Through this process, any mismatched dates
are corrected and updated to COD.
Due to the audit completion delay, our action plan for the previous audit could not be put into place
before the year had already been completed. Below is the previous audit plan to show that it was
implemented, however, timing meant implementation happened after the 2022-23 year had ended.
The financial aid office is currently hiring for a new position that will oversee student
accounts. Once this position is filled, we will implement our updated policy and procedure
that requires review and collaboration to monitor COD disbursement date, financial aid
software disbursement date and student billing statement disbursement date. This will
ensure both financial aid staff and student accounts staff will confirm each date in all
areas. Planned completion date for corrective action plan: 06/30/2023
Responsible Person for Correction Action Plan: Hannah Masters
Implementation Date for Corrective Action Plan: June 2023