This finding documents our local staff failures to record attendance meal counts at the point of service and the failure of our monitors to identify these violations of the rules governing client enrollment.
In the future, regardless of the KidKare system, site staff will produce Form 1535 (attendance and meal count record) and submit that document to the sponsor at the end of each week. The manual meal counts on the 1535 forms assure accurate point of service meal documentation. The information from the paper 1535 will be doubled checked for accuracy by the facility director or designee before entering the information into the MM/KidKare system. After entry, another check is made to ensure that both sets of meal counts match. This will assure that only meals that are supported by proper point of service source documentation will be entered in the KidKare
system and claimed for reimbursement.
At the end of the month, both copies i.e. manual and MM/KidKare counts are sent to the sponsor for another level of oversight. Both copies of these paper and system-printed counts will be filed
at the facility in the director’s office and at the sponsor’s office in the file for each facility file. This procedure will be implemented July of 2023.
Monitoring staff will verify that the procedure is being followed by conducting unannounced visits to all sites within two weeks of implementation. The Director will monitor these actions to ensure this follow up occurs.