Finding 387211 (2023-008)

Significant Deficiency
Requirement
P
Questioned Costs
-
Year
2023
Accepted
2024-03-28

AI Summary

  • Core Issue: Manual journal entries lack proper approval, risking accurate financial reporting.
  • Impacted Requirements: This finding affects compliance with federal award regulations.
  • Recommended Follow-Up: Review Reference Number 2023-001 for details on corrective actions and responsible officials' responses.

Finding Text

Identification of Federal Program – All programs listed on the Schedule of Expenditure of Federal Awards, see that schedule for identification of federal program information. Finding – As noted in Section II – Financial Statement Findings of this report, proper approval of manual journal entries should be established to ensure proper financial reporting. This finding could impact Federal Awards and is therefore considered a finding in Section III – Federal Award Findings and Questioned Costs. Refer to Reference Number 2023-001 for further details of this finding and the views of responsible officials and planned corrective actions.

Corrective Action Plan

During the fiscal year, the review and approval functions were carried out by the Director of Financial Services, albeit less formal, but consistently. Notably, this occurred prior to when the entries were posted to the general ledger and were posted by persons other than the approver, the Accounting Associate. Subsequent to the end of the fiscal year, the former Director resigned and the Assistant Director, Denise Lindemann, stepped forward to execute various functions of the office in a laudable way. We are fortunate for her interim leadership, as we seek to fill this vacancy, but recognize that during this time we prioritized differently. Upon filling the position, the informal process will be formalized to underscore consistency, maintain separation of duties, and provide formal evidence of approval, though these important functions were being carried out. In addition, we are considering how to automate journal entries within the Colleague system, as we have done so with the approval process for another area. Finally, it is worth noting that our process of Journalizing is one that was established and maintained for an appreciable period before, and inclusive this audit period, as well. However, we support and embrace the auditors’ recommendation as a way to improve our process.

Categories

Reporting

Other Findings in this Audit

  • 387205 2023-007
    Significant Deficiency
  • 387206 2023-007
    Significant Deficiency
  • 387207 2023-006
    Significant Deficiency
  • 387208 2023-006
    Significant Deficiency
  • 387209 2023-005
    Significant Deficiency
  • 387210 2023-004
    Significant Deficiency
  • 387212 2023-008
    Significant Deficiency
  • 387213 2023-008
    Significant Deficiency
  • 387214 2023-008
    Significant Deficiency
  • 387215 2023-008
    Significant Deficiency
  • 387216 2023-008
    Significant Deficiency
  • 387217 2023-008
    Significant Deficiency
  • 387218 2023-008
    Significant Deficiency
  • 387219 2023-008
    Significant Deficiency
  • 387220 2023-008
    Significant Deficiency
  • 387221 2023-008
    Significant Deficiency
  • 387222 2023-008
    Significant Deficiency
  • 387223 2023-008
    Significant Deficiency
  • 387224 2023-008
    Significant Deficiency
  • 387225 2023-008
    Significant Deficiency
  • 387226 2023-008
    Significant Deficiency
  • 387227 2023-008
    Significant Deficiency
  • 387228 2023-008
    Significant Deficiency
  • 963647 2023-007
    Significant Deficiency
  • 963648 2023-007
    Significant Deficiency
  • 963649 2023-006
    Significant Deficiency
  • 963650 2023-006
    Significant Deficiency
  • 963651 2023-005
    Significant Deficiency
  • 963652 2023-004
    Significant Deficiency
  • 963653 2023-008
    Significant Deficiency
  • 963654 2023-008
    Significant Deficiency
  • 963655 2023-008
    Significant Deficiency
  • 963656 2023-008
    Significant Deficiency
  • 963657 2023-008
    Significant Deficiency
  • 963658 2023-008
    Significant Deficiency
  • 963659 2023-008
    Significant Deficiency
  • 963660 2023-008
    Significant Deficiency
  • 963661 2023-008
    Significant Deficiency
  • 963662 2023-008
    Significant Deficiency
  • 963663 2023-008
    Significant Deficiency
  • 963664 2023-008
    Significant Deficiency
  • 963665 2023-008
    Significant Deficiency
  • 963666 2023-008
    Significant Deficiency
  • 963667 2023-008
    Significant Deficiency
  • 963668 2023-008
    Significant Deficiency
  • 963669 2023-008
    Significant Deficiency
  • 963670 2023-008
    Significant Deficiency

Programs in Audit

ALN Program Name Expenditures
84.268 Federal Direct Student Loans $3.00M
84.063 Federal Pell Grant Program $2.44M
84.047 Trio_upward Bound $355,705
84.425 Education Stabilization Fund $309,903
16.710 Public Safety Partnership and Community Policing Grants $237,953
84.048 Career and Technical Education -- Basic Grants to States $215,272
84.031 Higher Education_institutional Aid $156,078
17.268 H-1b Job Training Grants $87,346
84.007 Federal Supplemental Educational Opportunity Grants $65,745
84.033 Federal Work-Study Program $21,060
84.325 Special Education - Personnel Development to Improve Services and Results for Children with Disabilities $7,982
47.076 Education and Human Resources $7,406