Identification of Federal Program – 84.425F COVID-19 Higher Education Emergency Relief Funds – Institutional; Department of Education; P425F202028 and 84.425M COVID-19 Higher Education Emergency Relief Funds – Strengthening Institutions Program; Department of Education; P425M200851
Criteria – Quarterly Higher Education Emergency Relief Fund (HEERF) reports are to be publicly posted, accurate, and filed timely. (2 CFR section 200.328 and section 200.329)
Condition – During the audit, we reviewed the four quarterly reporting dates for fiscal year 2022-2023 and noted that the fourth quarter report (June 30, 2023) was not filed or publicly posted.
Cause – This condition is a result of policies and procedures not being in place to accurately monitor due dates for HEERF reporting.
Effect – The fourth quarter report was not available for public review.
Context – During our audit procedures, we verified that quarterly reports were publicly published on the College’s website. The fourth quarter (June 30, 2023) report was not listed. Management informed us that the report was not completed for the fourth quarter and was therefore not publicly published.
Recommendation – We recommend the College establish policies and procedures to ensure that timely completion, filing, and public publication of the HEERF quarterly reports are performed.
Views of Responsible Officials and Planned Corrective Actions – For the first three quarters of the fiscal year, the reports were timely completed and published online, per the grant requirements with a direct link to the documents. The fourth quarter has now been completed and published there, as well. There was a change in the Business Office, where the person responsible for management of this series of awards resigned from the College. We are actively searching to fill the position, Director of Finance, whose responsibilities will include grant management, overall. Though the awards are fully spent and ended at, June 30, 2023, still responsibilities to the grant for record-keeping and final annual reporting, exist. We acknowledge this and have incorporated these items into the calendar of reporting events for these awards.
Identification of Federal Program – 84.425F COVID-19 Higher Education Emergency Relief Funds – Institutional; Department of Education; P425F202028 and 84.425M COVID-19 Higher Education Emergency Relief Funds – Strengthening Institutions Program; Department of Education; P425M200851
Criteria – Quarterly Higher Education Emergency Relief Fund (HEERF) reports are to be publicly posted, accurate, and filed timely. (2 CFR section 200.328 and section 200.329)
Condition – During the audit, we reviewed the four quarterly reporting dates for fiscal year 2022-2023 and noted that the fourth quarter report (June 30, 2023) was not filed or publicly posted.
Cause – This condition is a result of policies and procedures not being in place to accurately monitor due dates for HEERF reporting.
Effect – The fourth quarter report was not available for public review.
Context – During our audit procedures, we verified that quarterly reports were publicly published on the College’s website. The fourth quarter (June 30, 2023) report was not listed. Management informed us that the report was not completed for the fourth quarter and was therefore not publicly published.
Recommendation – We recommend the College establish policies and procedures to ensure that timely completion, filing, and public publication of the HEERF quarterly reports are performed.
Views of Responsible Officials and Planned Corrective Actions – For the first three quarters of the fiscal year, the reports were timely completed and published online, per the grant requirements with a direct link to the documents. The fourth quarter has now been completed and published there, as well. There was a change in the Business Office, where the person responsible for management of this series of awards resigned from the College. We are actively searching to fill the position, Director of Finance, whose responsibilities will include grant management, overall. Though the awards are fully spent and ended at, June 30, 2023, still responsibilities to the grant for record-keeping and final annual reporting, exist. We acknowledge this and have incorporated these items into the calendar of reporting events for these awards.
Identification of Federal Program – 84.063 Federal Pell Grant; Department of Education; P063P211643 and 84.268 Federal Direct Student Loan Program; Department of Education; P268K221643
Criteria – The College is to notify the Department of Education of changes in student enrollment information at the Campus Level and Program Level in a timely and accurate manner. (34 CFR section 690.2 and section 685.309)
Condition – During the audit, we selected 25 students that had status changes during the 2022-2023 fiscal year, specifically for the time frame after February 28, 2023 due to the National Student Loan Data System (NSLDS) conversion issues occurring through that date. The following items were noted during out testing: 1) for three students in our sample (2 Pell and 1 Direct Student Loan), the status change date documented by the College did not agree with the status change date reported by NSLDs; 2) for one student in our sample (Direct Student Loan), the status change date was March 30, 2023 but the National Student Clearinghouse reported September 5, 2023, indicating that the notification of status change was
not timely (within 60 days of status change); and 3) for one student in our sample (Direct Student Loan), the status change did not appear to have been reported to NSLDS.
Cause – This condition is a result of a review not being performed to ensure that student status changes are reported accurately and timely.
Effect – The student’s status changes are not being reported to NSLDS accurately or timely and may cause over/under federal funding in subsequent years.
Context – During our audit procedures, we verified that changes in the student status were reported accurately and timely to the NSLDS. For three students, we were unable to determine the accurate date of the status change, for one student the status change was not reported timely, and for one student the status change was not reported. College management was not able to provide an explanation why the status change dates were different, late, and not reported.
Recommendation – We recommend the College establish a review process to ensure that all status changes are reported accurately and timely to the NSLDS.
Views of Responsible Officials and Planned Corrective Actions – The Registrars Office and Financial Aid Office are reviewing all current processes to ensure that status changes are being reported accurately. This includes students who may have requested a Refund Exception Appeal, which could have an impact on the date of determination the withdrawal occurred.
Identification of Federal Program – 84.063 Federal Pell Grant; Department of Education; P063P211643 and 84.268 Federal Direct Student Loan Program; Department of Education; P268K221643
Criteria – The College is to notify the Department of Education of changes in student enrollment information at the Campus Level and Program Level in a timely and accurate manner. (34 CFR section 690.2 and section 685.309)
Condition – During the audit, we selected 25 students that had status changes during the 2022-2023 fiscal year, specifically for the time frame after February 28, 2023 due to the National Student Loan Data System (NSLDS) conversion issues occurring through that date. The following items were noted during out testing: 1) for three students in our sample (2 Pell and 1 Direct Student Loan), the status change date documented by the College did not agree with the status change date reported by NSLDs; 2) for one student in our sample (Direct Student Loan), the status change date was March 30, 2023 but the National Student Clearinghouse reported September 5, 2023, indicating that the notification of status change was
not timely (within 60 days of status change); and 3) for one student in our sample (Direct Student Loan), the status change did not appear to have been reported to NSLDS.
Cause – This condition is a result of a review not being performed to ensure that student status changes are reported accurately and timely.
Effect – The student’s status changes are not being reported to NSLDS accurately or timely and may cause over/under federal funding in subsequent years.
Context – During our audit procedures, we verified that changes in the student status were reported accurately and timely to the NSLDS. For three students, we were unable to determine the accurate date of the status change, for one student the status change was not reported timely, and for one student the status change was not reported. College management was not able to provide an explanation why the status change dates were different, late, and not reported.
Recommendation – We recommend the College establish a review process to ensure that all status changes are reported accurately and timely to the NSLDS.
Views of Responsible Officials and Planned Corrective Actions – The Registrars Office and Financial Aid Office are reviewing all current processes to ensure that status changes are being reported accurately. This includes students who may have requested a Refund Exception Appeal, which could have an impact on the date of determination the withdrawal occurred.
Identification of Federal Program – 84.063 Federal Pell Grant; Department of Education; P063P211643
Criteria – The College is to accurately calculate return of Title IV funds for withdrawn students who began attendance, allocate the return of Title IV funds as required, return Title IV funds timely, and notify borrowers of returned loans. (34 CFR section 668)
Condition – During the audit, we selected eight students that withdrew after the completion of greater than 60% of the semester to determine that a return of funds was not required in the 2022-2023 fiscal year. Of that sample, two students withdrew more than 60% of the way through the semester but a return of funds was applied to the student’s account.
Cause – This condition is a result of a review not being performed to ensure that all students that withdraw after more than 60% of the semester is completed do not have return of funds applied to their account.
Effect – The return of funds amounts were applied to the student’s account even though they had completed more than 60% of the semester.
Context – During our audit procedures where we verified that the return of funds was not applied to the students’ account if they had completed more than 60% of the semester, we noted that there was a return of funds charge for the two students identified above. College management was not able to provide an explanation why the return of funds were applied.
Recommendation – We recommend the College establish a review process to ensure that when return of funds are not required, they are not applied to the student’s account.
Views of Responsible Officials and Planned Corrective Actions – The Financial Aid Office is currently working on updating the Return of Funds procedures, that includes steps to ensure calculations are being processed properly.
Identification of Federal Program – 84.063 Federal Pell Grant; Department of Education; P063P211643
Criteria – The College is to accurately calculate return of Title IV funds for withdrawn students who began attendance, allocate the return of Title IV funds as required, return Title IV funds timely, and notify borrowers of returned loans. (34 CFR section 668)
Condition – During the audit, we selected 21 students that had return of funds during the 2022-2023 fiscal year. Although the calculation of return of funds appeared accurate, the return of funds was never applied to one student in our sample.
Cause – This condition is a result of a review not being performed to ensure that all student accounts that required a return of funds, were actually posted.
Effect – The student received 100% of the federal funds even though they had withdrawn and were not eligible for the total amount.
Context – During our audit procedures where we verified that the return of funds was applied to the students’ account, we were unable to verify the return of funds for the one student identified above. College management was not able to provide an explanation why the return of funds was not applied.
Recommendation – We recommend the College establish a review process to ensure that all return of funds are applied to the students’ account.
Views of Responsible Officials and Planned Corrective Actions – The Financial Aid Office is in the process of updating all processes and procedures to create checks and balances to ensure that all return of funds are processed appropriately.
Identification of Federal Program – All programs listed on the Schedule of Expenditure of Federal Awards, see that schedule for identification of federal program information.
Finding – As noted in Section II – Financial Statement Findings of this report, proper approval of manual journal entries should be established to ensure proper financial reporting. This finding could impact Federal Awards and is therefore considered a finding in Section III – Federal Award Findings and Questioned Costs. Refer to Reference Number 2023-001 for further details of this finding and the views of responsible officials and planned corrective actions.
Identification of Federal Program – All programs listed on the Schedule of Expenditure of Federal Awards, see that schedule for identification of federal program information.
Finding – As noted in Section II – Financial Statement Findings of this report, proper approval of manual journal entries should be established to ensure proper financial reporting. This finding could impact Federal Awards and is therefore considered a finding in Section III – Federal Award Findings and Questioned Costs. Refer to Reference Number 2023-001 for further details of this finding and the views of responsible officials and planned corrective actions.
Identification of Federal Program – All programs listed on the Schedule of Expenditure of Federal Awards, see that schedule for identification of federal program information.
Finding – As noted in Section II – Financial Statement Findings of this report, proper approval of manual journal entries should be established to ensure proper financial reporting. This finding could impact Federal Awards and is therefore considered a finding in Section III – Federal Award Findings and Questioned Costs. Refer to Reference Number 2023-001 for further details of this finding and the views of responsible officials and planned corrective actions.
Identification of Federal Program – All programs listed on the Schedule of Expenditure of Federal Awards, see that schedule for identification of federal program information.
Finding – As noted in Section II – Financial Statement Findings of this report, proper approval of manual journal entries should be established to ensure proper financial reporting. This finding could impact Federal Awards and is therefore considered a finding in Section III – Federal Award Findings and Questioned Costs. Refer to Reference Number 2023-001 for further details of this finding and the views of responsible officials and planned corrective actions.
Identification of Federal Program – All programs listed on the Schedule of Expenditure of Federal Awards, see that schedule for identification of federal program information.
Finding – As noted in Section II – Financial Statement Findings of this report, proper approval of manual journal entries should be established to ensure proper financial reporting. This finding could impact Federal Awards and is therefore considered a finding in Section III – Federal Award Findings and Questioned Costs. Refer to Reference Number 2023-001 for further details of this finding and the views of responsible officials and planned corrective actions.
Identification of Federal Program – All programs listed on the Schedule of Expenditure of Federal Awards, see that schedule for identification of federal program information.
Finding – As noted in Section II – Financial Statement Findings of this report, proper approval of manual journal entries should be established to ensure proper financial reporting. This finding could impact Federal Awards and is therefore considered a finding in Section III – Federal Award Findings and Questioned Costs. Refer to Reference Number 2023-001 for further details of this finding and the views of responsible officials and planned corrective actions.
Identification of Federal Program – All programs listed on the Schedule of Expenditure of Federal Awards, see that schedule for identification of federal program information.
Finding – As noted in Section II – Financial Statement Findings of this report, proper approval of manual journal entries should be established to ensure proper financial reporting. This finding could impact Federal Awards and is therefore considered a finding in Section III – Federal Award Findings and Questioned Costs. Refer to Reference Number 2023-001 for further details of this finding and the views of responsible officials and planned corrective actions.
Identification of Federal Program – All programs listed on the Schedule of Expenditure of Federal Awards, see that schedule for identification of federal program information.
Finding – As noted in Section II – Financial Statement Findings of this report, proper approval of manual journal entries should be established to ensure proper financial reporting. This finding could impact Federal Awards and is therefore considered a finding in Section III – Federal Award Findings and Questioned Costs. Refer to Reference Number 2023-001 for further details of this finding and the views of responsible officials and planned corrective actions.
Identification of Federal Program – All programs listed on the Schedule of Expenditure of Federal Awards, see that schedule for identification of federal program information.
Finding – As noted in Section II – Financial Statement Findings of this report, proper approval of manual journal entries should be established to ensure proper financial reporting. This finding could impact Federal Awards and is therefore considered a finding in Section III – Federal Award Findings and Questioned Costs. Refer to Reference Number 2023-001 for further details of this finding and the views of responsible officials and planned corrective actions.
Identification of Federal Program – All programs listed on the Schedule of Expenditure of Federal Awards, see that schedule for identification of federal program information.
Finding – As noted in Section II – Financial Statement Findings of this report, proper approval of manual journal entries should be established to ensure proper financial reporting. This finding could impact Federal Awards and is therefore considered a finding in Section III – Federal Award Findings and Questioned Costs. Refer to Reference Number 2023-001 for further details of this finding and the views of responsible officials and planned corrective actions.
Identification of Federal Program – All programs listed on the Schedule of Expenditure of Federal Awards, see that schedule for identification of federal program information.
Finding – As noted in Section II – Financial Statement Findings of this report, proper approval of manual journal entries should be established to ensure proper financial reporting. This finding could impact Federal Awards and is therefore considered a finding in Section III – Federal Award Findings and Questioned Costs. Refer to Reference Number 2023-001 for further details of this finding and the views of responsible officials and planned corrective actions.
Identification of Federal Program – All programs listed on the Schedule of Expenditure of Federal Awards, see that schedule for identification of federal program information.
Finding – As noted in Section II – Financial Statement Findings of this report, proper approval of manual journal entries should be established to ensure proper financial reporting. This finding could impact Federal Awards and is therefore considered a finding in Section III – Federal Award Findings and Questioned Costs. Refer to Reference Number 2023-001 for further details of this finding and the views of responsible officials and planned corrective actions.
Identification of Federal Program – All programs listed on the Schedule of Expenditure of Federal Awards, see that schedule for identification of federal program information.
Finding – As noted in Section II – Financial Statement Findings of this report, proper approval of manual journal entries should be established to ensure proper financial reporting. This finding could impact Federal Awards and is therefore considered a finding in Section III – Federal Award Findings and Questioned Costs. Refer to Reference Number 2023-001 for further details of this finding and the views of responsible officials and planned corrective actions.
Identification of Federal Program – All programs listed on the Schedule of Expenditure of Federal Awards, see that schedule for identification of federal program information.
Finding – As noted in Section II – Financial Statement Findings of this report, proper approval of manual journal entries should be established to ensure proper financial reporting. This finding could impact Federal Awards and is therefore considered a finding in Section III – Federal Award Findings and Questioned Costs. Refer to Reference Number 2023-001 for further details of this finding and the views of responsible officials and planned corrective actions.
Identification of Federal Program – All programs listed on the Schedule of Expenditure of Federal Awards, see that schedule for identification of federal program information.
Finding – As noted in Section II – Financial Statement Findings of this report, proper approval of manual journal entries should be established to ensure proper financial reporting. This finding could impact Federal Awards and is therefore considered a finding in Section III – Federal Award Findings and Questioned Costs. Refer to Reference Number 2023-001 for further details of this finding and the views of responsible officials and planned corrective actions.
Identification of Federal Program – All programs listed on the Schedule of Expenditure of Federal Awards, see that schedule for identification of federal program information.
Finding – As noted in Section II – Financial Statement Findings of this report, proper approval of manual journal entries should be established to ensure proper financial reporting. This finding could impact Federal Awards and is therefore considered a finding in Section III – Federal Award Findings and Questioned Costs. Refer to Reference Number 2023-001 for further details of this finding and the views of responsible officials and planned corrective actions.
Identification of Federal Program – All programs listed on the Schedule of Expenditure of Federal Awards, see that schedule for identification of federal program information.
Finding – As noted in Section II – Financial Statement Findings of this report, proper approval of manual journal entries should be established to ensure proper financial reporting. This finding could impact Federal Awards and is therefore considered a finding in Section III – Federal Award Findings and Questioned Costs. Refer to Reference Number 2023-001 for further details of this finding and the views of responsible officials and planned corrective actions.
Identification of Federal Program – All programs listed on the Schedule of Expenditure of Federal Awards, see that schedule for identification of federal program information.
Finding – As noted in Section II – Financial Statement Findings of this report, proper approval of manual journal entries should be established to ensure proper financial reporting. This finding could impact Federal Awards and is therefore considered a finding in Section III – Federal Award Findings and Questioned Costs. Refer to Reference Number 2023-001 for further details of this finding and the views of responsible officials and planned corrective actions.
Identification of Federal Program – 84.425F COVID-19 Higher Education Emergency Relief Funds – Institutional; Department of Education; P425F202028 and 84.425M COVID-19 Higher Education Emergency Relief Funds – Strengthening Institutions Program; Department of Education; P425M200851
Criteria – Quarterly Higher Education Emergency Relief Fund (HEERF) reports are to be publicly posted, accurate, and filed timely. (2 CFR section 200.328 and section 200.329)
Condition – During the audit, we reviewed the four quarterly reporting dates for fiscal year 2022-2023 and noted that the fourth quarter report (June 30, 2023) was not filed or publicly posted.
Cause – This condition is a result of policies and procedures not being in place to accurately monitor due dates for HEERF reporting.
Effect – The fourth quarter report was not available for public review.
Context – During our audit procedures, we verified that quarterly reports were publicly published on the College’s website. The fourth quarter (June 30, 2023) report was not listed. Management informed us that the report was not completed for the fourth quarter and was therefore not publicly published.
Recommendation – We recommend the College establish policies and procedures to ensure that timely completion, filing, and public publication of the HEERF quarterly reports are performed.
Views of Responsible Officials and Planned Corrective Actions – For the first three quarters of the fiscal year, the reports were timely completed and published online, per the grant requirements with a direct link to the documents. The fourth quarter has now been completed and published there, as well. There was a change in the Business Office, where the person responsible for management of this series of awards resigned from the College. We are actively searching to fill the position, Director of Finance, whose responsibilities will include grant management, overall. Though the awards are fully spent and ended at, June 30, 2023, still responsibilities to the grant for record-keeping and final annual reporting, exist. We acknowledge this and have incorporated these items into the calendar of reporting events for these awards.
Identification of Federal Program – 84.425F COVID-19 Higher Education Emergency Relief Funds – Institutional; Department of Education; P425F202028 and 84.425M COVID-19 Higher Education Emergency Relief Funds – Strengthening Institutions Program; Department of Education; P425M200851
Criteria – Quarterly Higher Education Emergency Relief Fund (HEERF) reports are to be publicly posted, accurate, and filed timely. (2 CFR section 200.328 and section 200.329)
Condition – During the audit, we reviewed the four quarterly reporting dates for fiscal year 2022-2023 and noted that the fourth quarter report (June 30, 2023) was not filed or publicly posted.
Cause – This condition is a result of policies and procedures not being in place to accurately monitor due dates for HEERF reporting.
Effect – The fourth quarter report was not available for public review.
Context – During our audit procedures, we verified that quarterly reports were publicly published on the College’s website. The fourth quarter (June 30, 2023) report was not listed. Management informed us that the report was not completed for the fourth quarter and was therefore not publicly published.
Recommendation – We recommend the College establish policies and procedures to ensure that timely completion, filing, and public publication of the HEERF quarterly reports are performed.
Views of Responsible Officials and Planned Corrective Actions – For the first three quarters of the fiscal year, the reports were timely completed and published online, per the grant requirements with a direct link to the documents. The fourth quarter has now been completed and published there, as well. There was a change in the Business Office, where the person responsible for management of this series of awards resigned from the College. We are actively searching to fill the position, Director of Finance, whose responsibilities will include grant management, overall. Though the awards are fully spent and ended at, June 30, 2023, still responsibilities to the grant for record-keeping and final annual reporting, exist. We acknowledge this and have incorporated these items into the calendar of reporting events for these awards.
Identification of Federal Program – 84.063 Federal Pell Grant; Department of Education; P063P211643 and 84.268 Federal Direct Student Loan Program; Department of Education; P268K221643
Criteria – The College is to notify the Department of Education of changes in student enrollment information at the Campus Level and Program Level in a timely and accurate manner. (34 CFR section 690.2 and section 685.309)
Condition – During the audit, we selected 25 students that had status changes during the 2022-2023 fiscal year, specifically for the time frame after February 28, 2023 due to the National Student Loan Data System (NSLDS) conversion issues occurring through that date. The following items were noted during out testing: 1) for three students in our sample (2 Pell and 1 Direct Student Loan), the status change date documented by the College did not agree with the status change date reported by NSLDs; 2) for one student in our sample (Direct Student Loan), the status change date was March 30, 2023 but the National Student Clearinghouse reported September 5, 2023, indicating that the notification of status change was
not timely (within 60 days of status change); and 3) for one student in our sample (Direct Student Loan), the status change did not appear to have been reported to NSLDS.
Cause – This condition is a result of a review not being performed to ensure that student status changes are reported accurately and timely.
Effect – The student’s status changes are not being reported to NSLDS accurately or timely and may cause over/under federal funding in subsequent years.
Context – During our audit procedures, we verified that changes in the student status were reported accurately and timely to the NSLDS. For three students, we were unable to determine the accurate date of the status change, for one student the status change was not reported timely, and for one student the status change was not reported. College management was not able to provide an explanation why the status change dates were different, late, and not reported.
Recommendation – We recommend the College establish a review process to ensure that all status changes are reported accurately and timely to the NSLDS.
Views of Responsible Officials and Planned Corrective Actions – The Registrars Office and Financial Aid Office are reviewing all current processes to ensure that status changes are being reported accurately. This includes students who may have requested a Refund Exception Appeal, which could have an impact on the date of determination the withdrawal occurred.
Identification of Federal Program – 84.063 Federal Pell Grant; Department of Education; P063P211643 and 84.268 Federal Direct Student Loan Program; Department of Education; P268K221643
Criteria – The College is to notify the Department of Education of changes in student enrollment information at the Campus Level and Program Level in a timely and accurate manner. (34 CFR section 690.2 and section 685.309)
Condition – During the audit, we selected 25 students that had status changes during the 2022-2023 fiscal year, specifically for the time frame after February 28, 2023 due to the National Student Loan Data System (NSLDS) conversion issues occurring through that date. The following items were noted during out testing: 1) for three students in our sample (2 Pell and 1 Direct Student Loan), the status change date documented by the College did not agree with the status change date reported by NSLDs; 2) for one student in our sample (Direct Student Loan), the status change date was March 30, 2023 but the National Student Clearinghouse reported September 5, 2023, indicating that the notification of status change was
not timely (within 60 days of status change); and 3) for one student in our sample (Direct Student Loan), the status change did not appear to have been reported to NSLDS.
Cause – This condition is a result of a review not being performed to ensure that student status changes are reported accurately and timely.
Effect – The student’s status changes are not being reported to NSLDS accurately or timely and may cause over/under federal funding in subsequent years.
Context – During our audit procedures, we verified that changes in the student status were reported accurately and timely to the NSLDS. For three students, we were unable to determine the accurate date of the status change, for one student the status change was not reported timely, and for one student the status change was not reported. College management was not able to provide an explanation why the status change dates were different, late, and not reported.
Recommendation – We recommend the College establish a review process to ensure that all status changes are reported accurately and timely to the NSLDS.
Views of Responsible Officials and Planned Corrective Actions – The Registrars Office and Financial Aid Office are reviewing all current processes to ensure that status changes are being reported accurately. This includes students who may have requested a Refund Exception Appeal, which could have an impact on the date of determination the withdrawal occurred.
Identification of Federal Program – 84.063 Federal Pell Grant; Department of Education; P063P211643
Criteria – The College is to accurately calculate return of Title IV funds for withdrawn students who began attendance, allocate the return of Title IV funds as required, return Title IV funds timely, and notify borrowers of returned loans. (34 CFR section 668)
Condition – During the audit, we selected eight students that withdrew after the completion of greater than 60% of the semester to determine that a return of funds was not required in the 2022-2023 fiscal year. Of that sample, two students withdrew more than 60% of the way through the semester but a return of funds was applied to the student’s account.
Cause – This condition is a result of a review not being performed to ensure that all students that withdraw after more than 60% of the semester is completed do not have return of funds applied to their account.
Effect – The return of funds amounts were applied to the student’s account even though they had completed more than 60% of the semester.
Context – During our audit procedures where we verified that the return of funds was not applied to the students’ account if they had completed more than 60% of the semester, we noted that there was a return of funds charge for the two students identified above. College management was not able to provide an explanation why the return of funds were applied.
Recommendation – We recommend the College establish a review process to ensure that when return of funds are not required, they are not applied to the student’s account.
Views of Responsible Officials and Planned Corrective Actions – The Financial Aid Office is currently working on updating the Return of Funds procedures, that includes steps to ensure calculations are being processed properly.
Identification of Federal Program – 84.063 Federal Pell Grant; Department of Education; P063P211643
Criteria – The College is to accurately calculate return of Title IV funds for withdrawn students who began attendance, allocate the return of Title IV funds as required, return Title IV funds timely, and notify borrowers of returned loans. (34 CFR section 668)
Condition – During the audit, we selected 21 students that had return of funds during the 2022-2023 fiscal year. Although the calculation of return of funds appeared accurate, the return of funds was never applied to one student in our sample.
Cause – This condition is a result of a review not being performed to ensure that all student accounts that required a return of funds, were actually posted.
Effect – The student received 100% of the federal funds even though they had withdrawn and were not eligible for the total amount.
Context – During our audit procedures where we verified that the return of funds was applied to the students’ account, we were unable to verify the return of funds for the one student identified above. College management was not able to provide an explanation why the return of funds was not applied.
Recommendation – We recommend the College establish a review process to ensure that all return of funds are applied to the students’ account.
Views of Responsible Officials and Planned Corrective Actions – The Financial Aid Office is in the process of updating all processes and procedures to create checks and balances to ensure that all return of funds are processed appropriately.
Identification of Federal Program – All programs listed on the Schedule of Expenditure of Federal Awards, see that schedule for identification of federal program information.
Finding – As noted in Section II – Financial Statement Findings of this report, proper approval of manual journal entries should be established to ensure proper financial reporting. This finding could impact Federal Awards and is therefore considered a finding in Section III – Federal Award Findings and Questioned Costs. Refer to Reference Number 2023-001 for further details of this finding and the views of responsible officials and planned corrective actions.
Identification of Federal Program – All programs listed on the Schedule of Expenditure of Federal Awards, see that schedule for identification of federal program information.
Finding – As noted in Section II – Financial Statement Findings of this report, proper approval of manual journal entries should be established to ensure proper financial reporting. This finding could impact Federal Awards and is therefore considered a finding in Section III – Federal Award Findings and Questioned Costs. Refer to Reference Number 2023-001 for further details of this finding and the views of responsible officials and planned corrective actions.
Identification of Federal Program – All programs listed on the Schedule of Expenditure of Federal Awards, see that schedule for identification of federal program information.
Finding – As noted in Section II – Financial Statement Findings of this report, proper approval of manual journal entries should be established to ensure proper financial reporting. This finding could impact Federal Awards and is therefore considered a finding in Section III – Federal Award Findings and Questioned Costs. Refer to Reference Number 2023-001 for further details of this finding and the views of responsible officials and planned corrective actions.
Identification of Federal Program – All programs listed on the Schedule of Expenditure of Federal Awards, see that schedule for identification of federal program information.
Finding – As noted in Section II – Financial Statement Findings of this report, proper approval of manual journal entries should be established to ensure proper financial reporting. This finding could impact Federal Awards and is therefore considered a finding in Section III – Federal Award Findings and Questioned Costs. Refer to Reference Number 2023-001 for further details of this finding and the views of responsible officials and planned corrective actions.
Identification of Federal Program – All programs listed on the Schedule of Expenditure of Federal Awards, see that schedule for identification of federal program information.
Finding – As noted in Section II – Financial Statement Findings of this report, proper approval of manual journal entries should be established to ensure proper financial reporting. This finding could impact Federal Awards and is therefore considered a finding in Section III – Federal Award Findings and Questioned Costs. Refer to Reference Number 2023-001 for further details of this finding and the views of responsible officials and planned corrective actions.
Identification of Federal Program – All programs listed on the Schedule of Expenditure of Federal Awards, see that schedule for identification of federal program information.
Finding – As noted in Section II – Financial Statement Findings of this report, proper approval of manual journal entries should be established to ensure proper financial reporting. This finding could impact Federal Awards and is therefore considered a finding in Section III – Federal Award Findings and Questioned Costs. Refer to Reference Number 2023-001 for further details of this finding and the views of responsible officials and planned corrective actions.
Identification of Federal Program – All programs listed on the Schedule of Expenditure of Federal Awards, see that schedule for identification of federal program information.
Finding – As noted in Section II – Financial Statement Findings of this report, proper approval of manual journal entries should be established to ensure proper financial reporting. This finding could impact Federal Awards and is therefore considered a finding in Section III – Federal Award Findings and Questioned Costs. Refer to Reference Number 2023-001 for further details of this finding and the views of responsible officials and planned corrective actions.
Identification of Federal Program – All programs listed on the Schedule of Expenditure of Federal Awards, see that schedule for identification of federal program information.
Finding – As noted in Section II – Financial Statement Findings of this report, proper approval of manual journal entries should be established to ensure proper financial reporting. This finding could impact Federal Awards and is therefore considered a finding in Section III – Federal Award Findings and Questioned Costs. Refer to Reference Number 2023-001 for further details of this finding and the views of responsible officials and planned corrective actions.
Identification of Federal Program – All programs listed on the Schedule of Expenditure of Federal Awards, see that schedule for identification of federal program information.
Finding – As noted in Section II – Financial Statement Findings of this report, proper approval of manual journal entries should be established to ensure proper financial reporting. This finding could impact Federal Awards and is therefore considered a finding in Section III – Federal Award Findings and Questioned Costs. Refer to Reference Number 2023-001 for further details of this finding and the views of responsible officials and planned corrective actions.
Identification of Federal Program – All programs listed on the Schedule of Expenditure of Federal Awards, see that schedule for identification of federal program information.
Finding – As noted in Section II – Financial Statement Findings of this report, proper approval of manual journal entries should be established to ensure proper financial reporting. This finding could impact Federal Awards and is therefore considered a finding in Section III – Federal Award Findings and Questioned Costs. Refer to Reference Number 2023-001 for further details of this finding and the views of responsible officials and planned corrective actions.
Identification of Federal Program – All programs listed on the Schedule of Expenditure of Federal Awards, see that schedule for identification of federal program information.
Finding – As noted in Section II – Financial Statement Findings of this report, proper approval of manual journal entries should be established to ensure proper financial reporting. This finding could impact Federal Awards and is therefore considered a finding in Section III – Federal Award Findings and Questioned Costs. Refer to Reference Number 2023-001 for further details of this finding and the views of responsible officials and planned corrective actions.
Identification of Federal Program – All programs listed on the Schedule of Expenditure of Federal Awards, see that schedule for identification of federal program information.
Finding – As noted in Section II – Financial Statement Findings of this report, proper approval of manual journal entries should be established to ensure proper financial reporting. This finding could impact Federal Awards and is therefore considered a finding in Section III – Federal Award Findings and Questioned Costs. Refer to Reference Number 2023-001 for further details of this finding and the views of responsible officials and planned corrective actions.
Identification of Federal Program – All programs listed on the Schedule of Expenditure of Federal Awards, see that schedule for identification of federal program information.
Finding – As noted in Section II – Financial Statement Findings of this report, proper approval of manual journal entries should be established to ensure proper financial reporting. This finding could impact Federal Awards and is therefore considered a finding in Section III – Federal Award Findings and Questioned Costs. Refer to Reference Number 2023-001 for further details of this finding and the views of responsible officials and planned corrective actions.
Identification of Federal Program – All programs listed on the Schedule of Expenditure of Federal Awards, see that schedule for identification of federal program information.
Finding – As noted in Section II – Financial Statement Findings of this report, proper approval of manual journal entries should be established to ensure proper financial reporting. This finding could impact Federal Awards and is therefore considered a finding in Section III – Federal Award Findings and Questioned Costs. Refer to Reference Number 2023-001 for further details of this finding and the views of responsible officials and planned corrective actions.
Identification of Federal Program – All programs listed on the Schedule of Expenditure of Federal Awards, see that schedule for identification of federal program information.
Finding – As noted in Section II – Financial Statement Findings of this report, proper approval of manual journal entries should be established to ensure proper financial reporting. This finding could impact Federal Awards and is therefore considered a finding in Section III – Federal Award Findings and Questioned Costs. Refer to Reference Number 2023-001 for further details of this finding and the views of responsible officials and planned corrective actions.
Identification of Federal Program – All programs listed on the Schedule of Expenditure of Federal Awards, see that schedule for identification of federal program information.
Finding – As noted in Section II – Financial Statement Findings of this report, proper approval of manual journal entries should be established to ensure proper financial reporting. This finding could impact Federal Awards and is therefore considered a finding in Section III – Federal Award Findings and Questioned Costs. Refer to Reference Number 2023-001 for further details of this finding and the views of responsible officials and planned corrective actions.
Identification of Federal Program – All programs listed on the Schedule of Expenditure of Federal Awards, see that schedule for identification of federal program information.
Finding – As noted in Section II – Financial Statement Findings of this report, proper approval of manual journal entries should be established to ensure proper financial reporting. This finding could impact Federal Awards and is therefore considered a finding in Section III – Federal Award Findings and Questioned Costs. Refer to Reference Number 2023-001 for further details of this finding and the views of responsible officials and planned corrective actions.
Identification of Federal Program – All programs listed on the Schedule of Expenditure of Federal Awards, see that schedule for identification of federal program information.
Finding – As noted in Section II – Financial Statement Findings of this report, proper approval of manual journal entries should be established to ensure proper financial reporting. This finding could impact Federal Awards and is therefore considered a finding in Section III – Federal Award Findings and Questioned Costs. Refer to Reference Number 2023-001 for further details of this finding and the views of responsible officials and planned corrective actions.