Finding Text
Finding No.: 2024-015 - Special Tests and Provisions – Enrollment Reporting Identification of the federal program: Federal Agency: U.S. Department of Education AL No. and Title: 84.063 Federal Pell Grant Program Federal Award No.: P063Q194572, P063Q204572, P063Q214572, P063Q224572, P063Q234572, P063P224572, P063P234572, P063P244572 Criteria or specific requirement (including statutory, regulatory or other citation): The College is required to report enrollment information under the Pell grant via the National Student Loan Data System (NSLDS) (OMB No. 1845-0035). Institutions must review, update, and certify student enrollment statuses, program information, and effective dates that appear on the Enrollment Maintenance page of the NSLDS Professional Access (NSLDSFAP) website. There are two categories of enrollment information, “Campus-Level” and “Program-Level”, both of which need to be reported accurately and have separate types. The Campus-Level Record data elements that ED considers to be high risk are: 1) Office of Postsecondary Education Identification (OPEID) Number; 2) Enrollment Effective Date; 3) Enrollment Status and; 4) Certification Date. The Program-Level Record data elements that ED considers to be high risk are: 1) OPEID Number; 2) Classification of Instructional Programs (CIP) Code; 3) CIP Year; 4) Credential Level; 5) Published Program Length Measurement; 6) Published Program Length; 7) Program Begin Date; 8) Program Enrollment Status and; 9) Program Enrollment Effective Date. In accordance with NSLDS Enrollment Reporting Guide July 2026, at a minimum, schools are required to certify enrollment every 60 days and respond within 15 days of the date that NSLDS sends a Roster file to the school or its third-party servicer. Any errors identified and returned by NSLDS should be corrected and resubmitted within 10 days. Condition: The College did not report the enrollment information in a manner consistent with the above Criteria. Cause: The College lacked established internal control policies and procedures over notification to ED and updating NSLDS of changes in student status in a timely and accurate manner. Effect or potential effect: The College is in noncompliance with applicable special tests and provisions for enrollment reporting requirements. Questioned costs: Not applicable. No questioned cost is presented as the non-compliance was related to reporting requirements. Context: We identified 890 students with status change during the year. We tested 60. The samples were statistically valid. For 37 (or 62%) students tested, the College did not report the enrollment information in a manner consistent with the above Criteria. Details of samples with noncompliance are as follows: a. For 33 (or 55%) students, the enrollment status change was not reported in NSLDS. b. For 1 (or 2%) student, enrollment status reflected in the Campus-Level Record is inaccurate. c. For 3 (or 5%) students, enrollment status change was not certified within 60 days. Identification as a repeat finding, if applicable: 2023-017 Recommendation: College management should establish internal control policies and procedures requiring compliance with applicable federal regulations on notifying ED and updating NSLDS of changes in student status in a timely and accurate manner. Views of responsible officials: The College agrees with the finding and provides details in its Corrective Action Plan.