Finding 1223911 (2024-003)

Material Weakness Repeat Finding
Requirement
L
Questioned Costs
-
Year
2024
Accepted
2026-07-16
Audit: 407316
Organization: Municipality of Ciales (PR)

AI Summary

  • Answer: The Municipality missed the deadline to submit required documents to the Federal Clearinghouse.
  • Trend: This indicates a potential pattern of non-compliance with submission deadlines.
  • List: Follow up by ensuring the Municipality understands submission requirements and deadlines for future reporting.

Finding Text

The Municipality did not submit the Data Collection Form and Reporting Package to the Federal Clearinghouse for the fiscal year ended June 30, 2024, on or before nine months after fiscal year ended, as required.

Corrective Action Plan

Management acknowledges the finding and concurs with the recommendation. The delay in submitting the Single Audit Reporting Package and the Data Collection Form to the Federal Audit Clearinghouse (FAC) resulted from delays in completing the annual audit and finalizing the financial statements. Consequently, the Municipality was unable to submit the required reporting package within the timeframe established under 2 CFR §200.512. To prevent future occurrences, the Municipality has strengthened its internal procedures over the Single Audit reporting process. Management will establish a comprehensive compliance calendar that identifies all regulatory reporting deadlines, including the submission of the Data Collection Form and Reporting Package to the Federal Audit Clearinghouse. The Federal Programs Director, Finance Department, and the Municipality's independent auditors will coordinate throughout the audit process to monitor progress, identify potential delays, and ensure that all required documentation is completed and submitted within the prescribed deadlines. Management is committed to complying with the reporting requirements established under 2 CFR Part 200, Subpart F, and will continue to improve its monitoring and oversight procedures to ensure timely submission of all future Single Audit reporting requirements.

Categories

Reporting

Other Findings in this Audit

  • 1223895 2024-003
    Material Weakness Repeat
  • 1223896 2024-002
    Material Weakness Repeat
  • 1223897 2024-003
    Material Weakness Repeat
  • 1223898 2024-003
    Material Weakness Repeat
  • 1223899 2024-003
    Material Weakness Repeat
  • 1223900 2024-003
    Material Weakness Repeat
  • 1223901 2024-003
    Material Weakness Repeat
  • 1223902 2024-003
    Material Weakness Repeat
  • 1223903 2024-004
    Material Weakness Repeat
  • 1223904 2024-005
    Material Weakness Repeat
  • 1223905 2024-003
    Material Weakness Repeat
  • 1223906 2024-006
    Material Weakness Repeat
  • 1223907 2024-007
    Material Weakness Repeat
  • 1223908 2024-003
    Material Weakness Repeat
  • 1223909 2024-003
    Material Weakness Repeat
  • 1223910 2024-003
    Material Weakness Repeat

Programs in Audit

ALN Program Name Expenditures
21.027 CORONAVIRUS STATE AND LOCAL FISCAL RECOVERY FUNDS $1.73M
93.575 CHILD CARE AND DEVELOPMENT BLOCK GRANT $755,515
21.019 CORONAVIRUS RELIEF FUND $471,434
14.871 SECTION 8 HOUSING CHOICE VOUCHERS $396,687
97.036 DISASTER GRANTS - PUBLIC ASSISTANCE (PRESIDENTIALLY DECLARED DISASTERS) $332,094
14.228 COMMUNITY DEVELOPMENT BLOCK GRANTS/STATE'S PROGRAM AND NON-ENTITLEMENT GRANTS IN HAWAII $264,857
14.231 EMERGENCY SOLUTIONS GRANT PROGRAM $80,223
20.205 HIGHWAY PLANNING AND CONSTRUCTION $66,364
10.558 CHILD AND ADULT CARE FOOD PROGRAM $37,298
14.241 HOUSING OPPORTUNITIES FOR PERSONS WITH AIDS $2,942