Finding 1223904 (2024-005)

Material Weakness Repeat Finding
Requirement
L
Questioned Costs
-
Year
2024
Accepted
2026-07-16
Audit: 407316
Organization: Municipality of Ciales (PR)

AI Summary

  • Answer: The Annual Project and Expenditure Report was submitted late.
  • Trend: Timely submission of reports is critical for compliance and planning.
  • List: Ensure future reports are submitted by their deadlines to avoid penalties.

Finding Text

The required Annual Project and Expenditure (P & E) Report was submitted after its due date. The report was required for the annual period ended March 31, 2024 and was due on April 30, 2024.

Corrective Action Plan

Management acknowledges the finding and concurs with the recommendation. The required Annual Project and Expenditure (P&E) Report was not submitted by the established due date because the Municipality did not have adequate procedures in place to monitor all federal reporting deadlines and ensure the timely completion of the reporting requirements for the Coronavirus State and Local Fiscal Recovery Funds (CSLFRF) Program. To address this deficiency, the Municipality has implemented corrective measures that include establishing a comprehensive compliance calendar identifying all required federal reports and their respective due dates. The Federal Programs Director will be responsible for monitoring these deadlines and coordinating with the Finance Department and other program personnel to ensure that all required information is completed, reviewed, and submitted on a timely basis. In addition, personnel responsible for administering the CSLFRF Program will receive additional training on the federal reporting requirements and applicable guidance issued by the U.S. Department of the Treasury. Management is committed to strengthening its internal controls over federal reporting and ensuring compliance with the reporting requirements established under 2 CFR § 200.328, 31 CFR Part 35, and the applicable Treasury guidance.

Categories

No categories assigned yet.

Other Findings in this Audit

  • 1223895 2024-003
    Material Weakness Repeat
  • 1223896 2024-002
    Material Weakness Repeat
  • 1223897 2024-003
    Material Weakness Repeat
  • 1223898 2024-003
    Material Weakness Repeat
  • 1223899 2024-003
    Material Weakness Repeat
  • 1223900 2024-003
    Material Weakness Repeat
  • 1223901 2024-003
    Material Weakness Repeat
  • 1223902 2024-003
    Material Weakness Repeat
  • 1223903 2024-004
    Material Weakness Repeat
  • 1223905 2024-003
    Material Weakness Repeat
  • 1223906 2024-006
    Material Weakness Repeat
  • 1223907 2024-007
    Material Weakness Repeat
  • 1223908 2024-003
    Material Weakness Repeat
  • 1223909 2024-003
    Material Weakness Repeat
  • 1223910 2024-003
    Material Weakness Repeat
  • 1223911 2024-003
    Material Weakness Repeat

Programs in Audit

ALN Program Name Expenditures
21.027 CORONAVIRUS STATE AND LOCAL FISCAL RECOVERY FUNDS $1.73M
93.575 CHILD CARE AND DEVELOPMENT BLOCK GRANT $755,515
21.019 CORONAVIRUS RELIEF FUND $471,434
14.871 SECTION 8 HOUSING CHOICE VOUCHERS $396,687
97.036 DISASTER GRANTS - PUBLIC ASSISTANCE (PRESIDENTIALLY DECLARED DISASTERS) $332,094
14.228 COMMUNITY DEVELOPMENT BLOCK GRANTS/STATE'S PROGRAM AND NON-ENTITLEMENT GRANTS IN HAWAII $264,857
14.231 EMERGENCY SOLUTIONS GRANT PROGRAM $80,223
20.205 HIGHWAY PLANNING AND CONSTRUCTION $66,364
10.558 CHILD AND ADULT CARE FOOD PROGRAM $37,298
14.241 HOUSING OPPORTUNITIES FOR PERSONS WITH AIDS $2,942