Finding 1223907 (2024-007)

Material Weakness Repeat Finding
Requirement
L
Questioned Costs
-
Year
2024
Accepted
2026-07-16
Audit: 407316
Organization: Municipality of Ciales (PR)

AI Summary

  • Issue: Two financial reports were submitted late to the Agency.
  • Impacted Requirements: Submission deadlines outlined in the contract were not met for both the funds petition and the final financial report.
  • Recommended Follow-Up: Ensure timely submission of all future reports to avoid contract violations.

Finding Text

Two financial reports were submitted late to the Agency. The first funds petition and the final financial report for Child Care funds 2023-2024 were submitted after the days established in the contract.

Corrective Action Plan

To address this deficiency, the Municipality has implemented enhanced internal control procedures to ensure compliance with all reporting requirements. A compliance calendar has been established to identify all required reports, submission deadlines, and responsible personnel. The Federal Programs Director, in coordination with the Finance Department and program staff, will monitor reporting deadlines, perform periodic reviews of reporting requirements, and verify that all financial reports are completed, reviewed, and submitted within the timeframes established by the grant agreement and applicable regulations. Management is committed to strengthening its reporting and monitoring processes and to ensuring full compliance with the reporting requirements established under the Child Care and Development Block Grant Program and the terms and conditions of the agreement with ACUDEN.

Categories

No categories assigned yet.

Other Findings in this Audit

  • 1223895 2024-003
    Material Weakness Repeat
  • 1223896 2024-002
    Material Weakness Repeat
  • 1223897 2024-003
    Material Weakness Repeat
  • 1223898 2024-003
    Material Weakness Repeat
  • 1223899 2024-003
    Material Weakness Repeat
  • 1223900 2024-003
    Material Weakness Repeat
  • 1223901 2024-003
    Material Weakness Repeat
  • 1223902 2024-003
    Material Weakness Repeat
  • 1223903 2024-004
    Material Weakness Repeat
  • 1223904 2024-005
    Material Weakness Repeat
  • 1223905 2024-003
    Material Weakness Repeat
  • 1223906 2024-006
    Material Weakness Repeat
  • 1223908 2024-003
    Material Weakness Repeat
  • 1223909 2024-003
    Material Weakness Repeat
  • 1223910 2024-003
    Material Weakness Repeat
  • 1223911 2024-003
    Material Weakness Repeat

Programs in Audit

ALN Program Name Expenditures
21.027 CORONAVIRUS STATE AND LOCAL FISCAL RECOVERY FUNDS $1.73M
93.575 CHILD CARE AND DEVELOPMENT BLOCK GRANT $755,515
21.019 CORONAVIRUS RELIEF FUND $471,434
14.871 SECTION 8 HOUSING CHOICE VOUCHERS $396,687
97.036 DISASTER GRANTS - PUBLIC ASSISTANCE (PRESIDENTIALLY DECLARED DISASTERS) $332,094
14.228 COMMUNITY DEVELOPMENT BLOCK GRANTS/STATE'S PROGRAM AND NON-ENTITLEMENT GRANTS IN HAWAII $264,857
14.231 EMERGENCY SOLUTIONS GRANT PROGRAM $80,223
20.205 HIGHWAY PLANNING AND CONSTRUCTION $66,364
10.558 CHILD AND ADULT CARE FOOD PROGRAM $37,298
14.241 HOUSING OPPORTUNITIES FOR PERSONS WITH AIDS $2,942