Finding 1223906 (2024-006)

Material Weakness Repeat Finding
Requirement
H
Questioned Costs
-
Year
2024
Accepted
2026-07-16
Audit: 407316
Organization: Municipality of Ciales (PR)

AI Summary

  • Issue: Some payments were made after the required 90-day period.
  • Trend: This could indicate a pattern of non-compliance with Federal Regulations.
  • Follow-up: Review disbursement processes to ensure timely payments moving forward.

Finding Text

Some disbursements of the obligations as of for the fiscal year ended September 30, 2024, were made after the 90 days required by the Federal Regulation.

Corrective Action Plan

Management acknowledges the finding and concurs with the recommendation. The Municipality recognizes that certain obligations outstanding at the end of the fiscal year were not liquidated within the required 90-day period established under the terms and conditions of the Child Care and Development Block Grant (CCDBG) Program. The delays resulted from deficiencies in the monitoring process over outstanding obligations and the timely processing of related disbursements. To address this deficiency, the Municipality has strengthened its internal control procedures by implementing a monitoring process to track all outstanding obligations and their applicable liquidation deadlines. The Federal Programs Director, in coordination with the Finance Department and program personnel, will conduct periodic reviews of open obligations to ensure that all expenditures are processed and disbursed within the required period established by the grant agreement and applicable federal requirements. In addition, management will reinforce staff training regarding the period of performance requirements and the importance of timely liquidation of obligations. Management is committed to maintaining compliance with the requirements of the Child Care and Development Block Grant Program, including the provisions of the agreement with ACUDEN, and will continue to strengthen its internal controls to ensure that all future obligations are liquidated within the required 90-day period.

Categories

No categories assigned yet.

Other Findings in this Audit

  • 1223895 2024-003
    Material Weakness Repeat
  • 1223896 2024-002
    Material Weakness Repeat
  • 1223897 2024-003
    Material Weakness Repeat
  • 1223898 2024-003
    Material Weakness Repeat
  • 1223899 2024-003
    Material Weakness Repeat
  • 1223900 2024-003
    Material Weakness Repeat
  • 1223901 2024-003
    Material Weakness Repeat
  • 1223902 2024-003
    Material Weakness Repeat
  • 1223903 2024-004
    Material Weakness Repeat
  • 1223904 2024-005
    Material Weakness Repeat
  • 1223905 2024-003
    Material Weakness Repeat
  • 1223907 2024-007
    Material Weakness Repeat
  • 1223908 2024-003
    Material Weakness Repeat
  • 1223909 2024-003
    Material Weakness Repeat
  • 1223910 2024-003
    Material Weakness Repeat
  • 1223911 2024-003
    Material Weakness Repeat

Programs in Audit

ALN Program Name Expenditures
21.027 CORONAVIRUS STATE AND LOCAL FISCAL RECOVERY FUNDS $1.73M
93.575 CHILD CARE AND DEVELOPMENT BLOCK GRANT $755,515
21.019 CORONAVIRUS RELIEF FUND $471,434
14.871 SECTION 8 HOUSING CHOICE VOUCHERS $396,687
97.036 DISASTER GRANTS - PUBLIC ASSISTANCE (PRESIDENTIALLY DECLARED DISASTERS) $332,094
14.228 COMMUNITY DEVELOPMENT BLOCK GRANTS/STATE'S PROGRAM AND NON-ENTITLEMENT GRANTS IN HAWAII $264,857
14.231 EMERGENCY SOLUTIONS GRANT PROGRAM $80,223
20.205 HIGHWAY PLANNING AND CONSTRUCTION $66,364
10.558 CHILD AND ADULT CARE FOOD PROGRAM $37,298
14.241 HOUSING OPPORTUNITIES FOR PERSONS WITH AIDS $2,942