Finding 1223896 (2024-002)

Material Weakness Repeat Finding
Requirement
L
Questioned Costs
-
Year
2024
Accepted
2026-07-16
Audit: 407316
Organization: Municipality of Ciales (PR)

AI Summary

  • Answer: The Municipality failed to submit both unaudited and audited financial statements on time.
  • Trend: This delay violates Federal Regulation requirements for timely financial reporting.
  • List: Follow up with the Municipality to ensure compliance and establish a timeline for future submissions.

Finding Text

The Municipality did not submit the unaudited and audited financial statements under the Financial Assessment Subsystem for the fiscal year ended June 30, 2024, in or before two and nine months after fiscal year ended, subsequently, as required by Federal Regulation.

Corrective Action Plan

Management acknowledges the finding and concurs with the recommendation. The delay in submitting the unaudited and audited financial statements through HUD's Financial Assessment Subsystem (FASS) for the fiscal year ended June 30, 2024, resulted from delays in the completion of the financial reporting process and the availability of the information required to finalize the audit. Consequently, the Municipality was unable to meet the reporting deadlines established by HUD regulations. To address this deficiency, management has strengthened its internal monitoring procedures over the financial reporting process. The Federal Programs Director, in coordination with the Finance Department and the Municipality's independent auditors, will establish a reporting calendar that includes key deadlines for the preparation, review, completion, and submission of both the unaudited and audited financial statements. Management will also perform periodic follow-up meetings to monitor the status of the audit and ensure that all required supporting documentation is prepared and provided on a timely basis. The Municipality is committed to complying with the reporting requirements established under 24 CFR § 5.801, the Single Audit Act, and 2 CFR Part 200, Subpart F, and will implement these corrective actions to ensure that future financial statements are submitted within the required deadlines.

Categories

No categories assigned yet.

Other Findings in this Audit

  • 1223895 2024-003
    Material Weakness Repeat
  • 1223897 2024-003
    Material Weakness Repeat
  • 1223898 2024-003
    Material Weakness Repeat
  • 1223899 2024-003
    Material Weakness Repeat
  • 1223900 2024-003
    Material Weakness Repeat
  • 1223901 2024-003
    Material Weakness Repeat
  • 1223902 2024-003
    Material Weakness Repeat
  • 1223903 2024-004
    Material Weakness Repeat
  • 1223904 2024-005
    Material Weakness Repeat
  • 1223905 2024-003
    Material Weakness Repeat
  • 1223906 2024-006
    Material Weakness Repeat
  • 1223907 2024-007
    Material Weakness Repeat
  • 1223908 2024-003
    Material Weakness Repeat
  • 1223909 2024-003
    Material Weakness Repeat
  • 1223910 2024-003
    Material Weakness Repeat
  • 1223911 2024-003
    Material Weakness Repeat

Programs in Audit

ALN Program Name Expenditures
21.027 CORONAVIRUS STATE AND LOCAL FISCAL RECOVERY FUNDS $1.73M
93.575 CHILD CARE AND DEVELOPMENT BLOCK GRANT $755,515
21.019 CORONAVIRUS RELIEF FUND $471,434
14.871 SECTION 8 HOUSING CHOICE VOUCHERS $396,687
97.036 DISASTER GRANTS - PUBLIC ASSISTANCE (PRESIDENTIALLY DECLARED DISASTERS) $332,094
14.228 COMMUNITY DEVELOPMENT BLOCK GRANTS/STATE'S PROGRAM AND NON-ENTITLEMENT GRANTS IN HAWAII $264,857
14.231 EMERGENCY SOLUTIONS GRANT PROGRAM $80,223
20.205 HIGHWAY PLANNING AND CONSTRUCTION $66,364
10.558 CHILD AND ADULT CARE FOOD PROGRAM $37,298
14.241 HOUSING OPPORTUNITIES FOR PERSONS WITH AIDS $2,942