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Corrective Action Plans

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Finding 516584 (2023-001)
Material Weakness 2023
Digital Harbor Foundation INC
MD
Subrecipient Monitoring § 200.331
MATERIAL WEAKNESS 2023-001 Documentation of Subawards Auditor’s Recommendation: We recommend that management require all sub-awardees to have a subaward agreement or memorandum of understanding (MOU). Action Taken: • As a First Year Single Auditee, the management team will ensure that senior l...
MATERIAL WEAKNESS 2023-001 Documentation of Subawards Auditor’s Recommendation: We recommend that management require all sub-awardees to have a subaward agreement or memorandum of understanding (MOU). Action Taken: • As a First Year Single Auditee, the management team will ensure that senior leadership team, finance and accounting team, as well as program manager/directors for federal awards receive some form of training and certify receipt of this training within six-months of these findings no later than December 31st, 2024. • As a First Year Single Auditee, the management team will ensure that specific policies for sub-awards and sub-recipients will better ensure its internal practices are in alignment with Uniform Guidance standards for federal awards no later than December 31st, 2024. • As a First Year Single Auditee, the management team will have an independent audit firm review these specific policies to ensure they are in alignment and conformance with Uniform Guidance standards no later than December 31st, 2024.
View Audit 334550
Camcare Health Corporation
NJ
Special Tests & Provisions Cash Management Eligibility
CAMcare has made significant changes to the patient payment collection process. Updates were made to the Patient Payments, Refusal to Pay, Waiver/Reduction of Charges Policy, Sliding Fee Scale Policy, and Patient Payments Policy, and a Patient Payments Policy was introduced. The new EMR system allow...
CAMcare has made significant changes to the patient payment collection process. Updates were made to the Patient Payments, Refusal to Pay, Waiver/Reduction of Charges Policy, Sliding Fee Scale Policy, and Patient Payments Policy, and a Patient Payments Policy was introduced. The new EMR system allows for individual Patient Service Representatives (front desk personnel) to monitor management's adherence to collection efforts.
View Audit 334424
Finding 516515 (2023-001)
Significant Deficiency 2023
Camcare Health Corporation
NJ
Special Tests & Provisions HUD Housing Programs Internal Control / Segregation of Duties
CAMcare has made significant revisions to the financial screening department's leadership and workflows. We have since revised our Sliding Fee Scale Policy, the scale itself, and the SOPs for both Financial Screening of Uninsured and Underinsured Patients and Financial Assistance. All patient regist...
CAMcare has made significant revisions to the financial screening department's leadership and workflows. We have since revised our Sliding Fee Scale Policy, the scale itself, and the SOPs for both Financial Screening of Uninsured and Underinsured Patients and Financial Assistance. All patient registration areas have the latest board-approved sliding fee scale, and the changes were announced during a weekly staff huddle. All PSRs and Financial Screeners were made aware of the change. The new Manager of the financial screening department has provided the team with subject matter expertise, additional training, and increased accountability in work product. CAMcare also has a new EMR system, Epic, (December of 2023) where applications are housed and tracked, creating a single record for financial screening with patient changes being more streamlined. The latest sliding fee scales have been uploaded to the EMR. Patients with applications in progress can be edited as needed more efficiently.
View Audit 334424
Finding 516513 (2023-001)
Significant Deficiency 2023
Calvary Apartments, Inc.
WI
Internal Control / Segregation of Duties Reporting
The Company does not have the resources and/or staff to prepare the financial statements and the related notes but will continue to oversee the auditor’s services and review and approve the financial statements and the related notes.
The Company does not have the resources and/or staff to prepare the financial statements and the related notes but will continue to oversee the auditor’s services and review and approve the financial statements and the related notes.
View Audit 334422
Finding 516511 (2023-001)
Significant Deficiency 2023
Calvary Development Apartment, Inc.
WI
Internal Control / Segregation of Duties Reporting
The Company does not have the resources and/or staff to prepare the financial statements and the related notes but will continue to oversee the auditor’s services and review and approve the financial statements and the related notes.
The Company does not have the resources and/or staff to prepare the financial statements and the related notes but will continue to oversee the auditor’s services and review and approve the financial statements and the related notes.
View Audit 334421
Housing Authority of the City of Fort Myers
FL
HUD Housing Programs Eligibility Internal Control / Segregation of Duties
The following procedure is put in place to prevent the conditins found during a recent audit review of the LIPH and HCV files: All staff will read HUD requirements for reexamining income and family composition for families in the Public Housing and Housing Voucher Programs. Property managers will ...
The following procedure is put in place to prevent the conditins found during a recent audit review of the LIPH and HCV files: All staff will read HUD requirements for reexamining income and family composition for families in the Public Housing and Housing Voucher Programs. Property managers will be reuqiqred to complete training courses in 2024. Property clerks and leasing specialists will be required to complete Rent Calculation courses that coorelate to their program type. HACFM is actively working on creating operation procedures and process manuals. the Procedure manaul will include the following reuqirements: Annual recertificaton packets will be sent to the resident 120 days from the houshold's annual effective date. Submission of reuqired documentation from resident will be enforced according to the lease agreements. A certification review checklist to support staff in ensuring all documnetation is in the file and all requried signatures are present. The Checklist will ensure that the submitter is verifying the file, the property manager has certified the file prior to finalizing the review in the tenant software program and uploading the file to the records. The property manager is reuqired to conduct 5% audit of the files monthly and correct any deficiencies found. An audit checklist will be created to support this required task. The management analyst position is required to audit 5 random files from each site on a quarterly basis. Ans audit checklist will be createdto support this required task.
View Audit 334417
Finding 516504 (2023-002)
Significant Deficiency 2023
Housing Authority of the City of Fort Myers
FL
Eligibility HUD Housing Programs Significant Deficiency
The following procedure is put in place to prevent the conditins found during a recent audit review of the LIPH and HCV files: All staff will read HUD requirements for reexamining income and family composition for families in the Public Housing and Housing Voucher Programs. Property managers will ...
The following procedure is put in place to prevent the conditins found during a recent audit review of the LIPH and HCV files: All staff will read HUD requirements for reexamining income and family composition for families in the Public Housing and Housing Voucher Programs. Property managers will be reuqiqred to complete training courses in 2024. Property clerks and leasing specialists will be required to complete Rent Calculation courses that coorelate to their program type. HACFM is actively working on creating operation procedures and process manuals. the Procedure manaul will include the following reuqirements: Annual recertificaton packets will be sent to the resident 120 days from the houshold's annual effective date. Submission of reuqired documentation from resident will be enforced according to the lease agreements. A certification review checklist to support staff in ensuring all documnetation is in the file and all requried signatures are present. The Checklist will ensure that the submitter is verifying the file, the property manager has certified the file prior to finalizing the review in the tenant software program and uploading the file to the records. The property manager is reuqired to conduct 5% audit of the files monthly and correct any deficiencies found. An audit checklist will be created to support this required task. The management analyst position is required to audit 5 random files from each site on a quarterly basis. Ans audit checklist will be createdto support this required task.
View Audit 334417
Finding 516482 (2023-001)
Material Weakness 2023
Wahkiakum County
WA
Questioned Costs Allowable Costs / Cost Principles Subrecipient Monitoring
CORRECTIVE ACTION PLAN FOR FINDINGS REPORTED UNDER UNIFORM GUIDANCE Wahkiakum County January 1, 2023 through December 31, 2023 This schedule presents the corrective action the County is planning to take for findings included in this report in accordance with Title 2 U.S. Code of Federal Regulations...
CORRECTIVE ACTION PLAN FOR FINDINGS REPORTED UNDER UNIFORM GUIDANCE Wahkiakum County January 1, 2023 through December 31, 2023 This schedule presents the corrective action the County is planning to take for findings included in this report in accordance with Title 2 U.S. Code of Federal Regulations (CFR) Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance). Finding ref number: 2023-001 Finding caption: The County did not have adequate controls for ensuring compliance with federal requirements for allowable activities and costs. Name, address, and telephone of County contact person: Tammy Peterson, PO Box 85, 360-795-8005 Corrective action the auditee plans to take in response to the finding: (If the auditee does not concur with the finding, the auditee must list the reasons for disagreement). A request was made to the payroll department for a report for the Sheriff’s office for the August payroll. I meant the July time issued on August 5th. The report I received was for August time with a September 5th pay date. This was a misunderstanding and not an intentional oversight. In the future, we will ensure that the report dates match the payroll we are requesting. Anticipated date to complete the corrective action: September 13, 2024
View Audit 334391 Questioned Costs: $1
Finding 516480 (2023-002)
Material Weakness 2023
Wahkiakum County
WA
Procurement, Suspension & Debarment Subrecipient Monitoring § 200.318
CORRECTIVE ACTION PLAN FOR FINDINGS REPORTED UNDER UNIFORM GUIDANCE Wahkiakum County January 1, 2023 through December 31, 2023 This schedule presents the corrective action the County is planning to take for findings included in this report in accordance with Title 2 U.S. Code of Federal Regulations...
CORRECTIVE ACTION PLAN FOR FINDINGS REPORTED UNDER UNIFORM GUIDANCE Wahkiakum County January 1, 2023 through December 31, 2023 This schedule presents the corrective action the County is planning to take for findings included in this report in accordance with Title 2 U.S. Code of Federal Regulations (CFR) Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance). Finding ref number: 2023-002 Finding caption: The County did not have adequate controls for ensuring compliance with federal procurement requirements. Name, address, and telephone of County contact person: Chuck Beyer, PO Box 97, 360-795-3301 Corrective action the auditee plans to take in response to the finding: (If the auditee does not concur with the finding, the auditee must list the reasons for disagreement). The Process Checklist has been completed and is in the Prosecuting Attorney’s office for review. We have written into the Process Checklist to maintain the documentation required when obtaining Professional Bids. Anticipated date to complete the corrective action: September 30, 2024
View Audit 334391
Finding 516473 (2023-010)
Material Weakness 2023
Academy of America
MI
Matching / Level of Effort / Earmarking Subrecipient Monitoring Material Weakness § 200.501 § 200.512 § 200.514
View of Responsible Officials and Corrective Action Plan – The Academies will develop a reliable system that will lead to the timely processing of the financial records by reviewing existing procedures to identify bottlenecks and areas of improvement. Feedback will be gathered from team members invo...
View of Responsible Officials and Corrective Action Plan – The Academies will develop a reliable system that will lead to the timely processing of the financial records by reviewing existing procedures to identify bottlenecks and areas of improvement. Feedback will be gathered from team members involved in the financial record keeping process so that standard procedures can be development and implemented. Furthermore, opportunities to automate processes and use software to assist with data entry, record reconciliation, and reporting can be used. This will significantly decrease manual workload and improve accuracy and timeliness.
View Audit 334382
Finding 516472 (2023-009)
Material Weakness 2023
Academy of America
MI
Subrecipient Monitoring Material Weakness Reporting § 200.303
View of Responsible Officials and Corrective Action Plan – Management will monitor the review and approval procedures for reporting to ensure that reports are signed off to indicated and document that review and approval has been made.
View of Responsible Officials and Corrective Action Plan – Management will monitor the review and approval procedures for reporting to ensure that reports are signed off to indicated and document that review and approval has been made.
View Audit 334382
Finding 516455 (2023-002)
Significant Deficiency 2023
Niangua R-V School District
MO
Finding: 2023-002
Finding: 2023-002
View Audit 334360
Finding 516455 (2023-002)
Significant Deficiency 2023
Niangua R-V School District
MO
Department: Food Service
Department: Food Service
View Audit 334360
Finding 516455 (2023-002)
Significant Deficiency 2023
Niangua R-V School District
MO
Name of contact person and title: Melissa Phillips, Administrative Assistant
Name of contact person and title: Melissa Phillips, Administrative Assistant
View Audit 334360
Finding 516455 (2023-002)
Significant Deficiency 2023
Niangua R-V School District
MO
Anticipated completion date: 9/30/23
Anticipated completion date: 9/30/23
View Audit 334360
Finding 516455 (2023-002)
Significant Deficiency 2023
Niangua R-V School District
MO
School’s response:
School’s response:
View Audit 334360
Finding 516455 (2023-002)
Significant Deficiency 2023
Niangua R-V School District
MO
Niangua R-5 School District will utilize dual control when processing free and reduced meal applications and verifying income, in addition we will have a second administrator and/or administrative assistants review, approve applications, recalculate income for accuracy and sign off on all applicatio...
Niangua R-5 School District will utilize dual control when processing free and reduced meal applications and verifying income, in addition we will have a second administrator and/or administrative assistants review, approve applications, recalculate income for accuracy and sign off on all applications.
View Audit 334360
Finding 516455 (2023-002)
Significant Deficiency 2023
Niangua R-V School District
MO
The correct numbers of applications will be chosen to request supporting income verification to determine accuracy of or income provided by applicant. After receiving supporting income verification, we will follow the above dual control steps to ensure the accuracy of the supporting income verificat...
The correct numbers of applications will be chosen to request supporting income verification to determine accuracy of or income provided by applicant. After receiving supporting income verification, we will follow the above dual control steps to ensure the accuracy of the supporting income verification.
View Audit 334360
Finding 516455 (2023-002)
Significant Deficiency 2023
Niangua R-V School District
MO
Niangua R-5 School District will utilize all guidelines and income charts provided by USDA and DESE when processing, reviewing, and verifying income for all free and reduced meal applications. The use of the guidelines and checkoff sheets will ensure that we will adhere to all standards and processi...
Niangua R-5 School District will utilize all guidelines and income charts provided by USDA and DESE when processing, reviewing, and verifying income for all free and reduced meal applications. The use of the guidelines and checkoff sheets will ensure that we will adhere to all standards and processing all applications consistently.
View Audit 334360
Finding 516365 (2023-001)
Significant Deficiency 2023
Urban Community School
OH
Internal Control / Segregation of Duties
Corrective Actions: We have re-assigned responsibility for submitting receipts for credit card charges to the Manager of the Food Service Program, who has been running our program for 18 years. We sent our policy on receipt requirements for all credit card receipts to all relevant staff. The CFO and...
Corrective Actions: We have re-assigned responsibility for submitting receipts for credit card charges to the Manager of the Food Service Program, who has been running our program for 18 years. We sent our policy on receipt requirements for all credit card receipts to all relevant staff. The CFO and Business Manager will both review the monthly credit card charges for appropriate supporting documentation for credit card charges.
View Audit 334301
United Community Corporation
NJ
Reporting
UCC to ensure timely filing of SF-SAC form for fiscal 2024
UCC to ensure timely filing of SF-SAC form for fiscal 2024
View Audit 334188
Finding 516327 (2023-004)
Significant Deficiency 2023
All Nations Health Center, Inc.
MT
Reporting Significant Deficiency § 200.512
The Center intends to identify appropriate resources and implement procedures necessary for timely submission of the Single Audit report in the future.
The Center intends to identify appropriate resources and implement procedures necessary for timely submission of the Single Audit report in the future.
View Audit 334164
Finding 516326 (2023-003)
Significant Deficiency 2023
All Nations Health Center, Inc.
MT
Allowable Costs / Cost Principles Subrecipient Monitoring Significant Deficiency § 200.303
The Business and Finance Department at ANHC has mandated, from all departments at ANHC, an approval form for all “Autopay” transactions to be signed by the ED immediately.
The Business and Finance Department at ANHC has mandated, from all departments at ANHC, an approval form for all “Autopay” transactions to be signed by the ED immediately.
View Audit 334164
Finding 516325 (2023-002)
Material Weakness 2023
All Nations Health Center, Inc.
MT
Subrecipient Monitoring Eligibility Material Weakness
All Nations Health Center has switched EHR systems that allows for intake coordinators to suspend/pause eligibility status until all proper documentation has been obtain from the client, scanned into the system, and filed appropriately.
All Nations Health Center has switched EHR systems that allows for intake coordinators to suspend/pause eligibility status until all proper documentation has been obtain from the client, scanned into the system, and filed appropriately.
View Audit 334164
Finding 516271 (2023-002)
Significant Deficiency 2023
Blackbelt Unincorporated Wastewater Program
AL
Reporting Internal Control / Segregation of Duties
The Program engaged a qualified CPA firm for the Single Audit as soon as possible and the report was submitted as soon as possible. Individual(s) Responsible Sherry Bradley Completion Date Plan has been implemented as soon as possible.
The Program engaged a qualified CPA firm for the Single Audit as soon as possible and the report was submitted as soon as possible. Individual(s) Responsible Sherry Bradley Completion Date Plan has been implemented as soon as possible.
View Audit 334090
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