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Corrective Action Plans

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Finding 1213905 (2025-002)
Material Weakness 2025
Center for Collaborative Education INC
MA
Procurement, Suspension & Debarment
Department of Labor – Apprenticeship USA Grants Assistance Listing No. 17.285 Recommendation: We recommend the Organization improve controls/processes around suspension and debarment to ensure a check is performed with each new federal procurement. Explanation of disagreement with audit finding: The...
Department of Labor – Apprenticeship USA Grants Assistance Listing No. 17.285 Recommendation: We recommend the Organization improve controls/processes around suspension and debarment to ensure a check is performed with each new federal procurement. Explanation of disagreement with audit finding: There is no disagreement with the audit finding. Action taken in response to finding: Management has implemented policies and procedures to ensure reporting is timely completed. These procedures include a monthly review of pending new contracts and vendors by both program and fiscal personnel. In addition, suspension and debarment language has been added to new contracts
View Audit 400740
Finding 1213904 (2025-001)
Material Weakness 2025
Center for Collaborative Education INC
MA
Reporting Subrecipient Monitoring Significant Deficiency
Department of Education – Fund for the Improvement of Post Secondary Education Assistance Listing No. 84.116M Recommendation: We recommend the Organization improve controls/processes around reporting to ensure future reports are submitted within the allowable date ranges. Explanation of disagreement...
Department of Education – Fund for the Improvement of Post Secondary Education Assistance Listing No. 84.116M Recommendation: We recommend the Organization improve controls/processes around reporting to ensure future reports are submitted within the allowable date ranges. Explanation of disagreement with audit finding: There is no disagreement with the audit finding. Action taken in response to finding: Management has implemented policies and procedures to ensure reporting is timely completed. These procedures include a monthly review of compliance requirements by both program and fiscal personnel.
View Audit 400740
Finding 1213887 (2025-002)
Material Weakness 2025
Plainfield Board of Education
NJ
Reporting § 200.302
Management has reviewed this finding and has indicated a corrective action plan will be developed to address this finding and recommendation.
Management has reviewed this finding and has indicated a corrective action plan will be developed to address this finding and recommendation.
View Audit 400727
Finding 1213886 (2025-005)
Material Weakness 2025
Wesley Village INC
OH
Management acknowledged the finding and will ensure they confirm with the USDA representative regarding the required monthly deposit amount at the beginning of the year in future. In addition, management will make a deposit for the underfunded amount of $2,642 during 2026 related to 2025 required de...
Management acknowledged the finding and will ensure they confirm with the USDA representative regarding the required monthly deposit amount at the beginning of the year in future. In addition, management will make a deposit for the underfunded amount of $2,642 during 2026 related to 2025 required deposits.
View Audit 400715
Finding 1213885 (2025-004)
Material Weakness 2025
Wesley Village INC
OH
Management acknowledged the finding and will ensure all proper approvals are received prior to any withdrawals from the replacement reserve.
Management acknowledged the finding and will ensure all proper approvals are received prior to any withdrawals from the replacement reserve.
View Audit 400715
Finding 1213884 (2025-003)
Material Weakness 2025
Wesley Village INC
OH
Management acknowledged the finding and will ensure they confirm with the USDA representative regarding the required monthly deposit amount at the beginning of the year in future. In addition, management will make a deposit for the underfunded amount of $2,642 during 2026 related to 2025 required de...
Management acknowledged the finding and will ensure they confirm with the USDA representative regarding the required monthly deposit amount at the beginning of the year in future. In addition, management will make a deposit for the underfunded amount of $2,642 during 2026 related to 2025 required deposits.
View Audit 400715
Finding 1213883 (2025-002)
Material Weakness 2025
Wesley Village INC
OH
Management acknowledged the finding and will ensure all proper approvals are received prior to any withdrawals from the replacement reserve.
Management acknowledged the finding and will ensure all proper approvals are received prior to any withdrawals from the replacement reserve.
View Audit 400715
Finding 1213882 (2025-001)
Material Weakness 2025
Wesley Village INC
OH
Internal Control / Segregation of Duties
Management feels due to the nature of operations that the current system is cost effective for a project of this size; however, they will consider adjusting accounts where possible in the future.
Management feels due to the nature of operations that the current system is cost effective for a project of this size; however, they will consider adjusting accounts where possible in the future.
View Audit 400715
Finding 1213881 (2025-006)
Material Weakness 2025
Vandercook College of Music
IL
Significant Deficiency Internal Control / Segregation of Duties
Student Financial Assistance Cluster – Assistance Listing No. 84.063, 84.268, 84.033, 84.007, and 84.379 Recommendation: We recommend that the College review the GLBA requirements and ensure their WISP includes all required elements. Explanation of disagreement with audit finding: There is no disagr...
Student Financial Assistance Cluster – Assistance Listing No. 84.063, 84.268, 84.033, 84.007, and 84.379 Recommendation: We recommend that the College review the GLBA requirements and ensure their WISP includes all required elements. Explanation of disagreement with audit finding: There is no disagreement with the audit finding. Action taken in response to finding: The colleges IT department is currently working on ensuring the WISP does include all elements that are required. IMplemention and completion will be conducted and completed for FY26. Name(s) of the contact person(s) responsible for corrective action: Mo Darwish Planned completion date for corrective action plan: July 2026
View Audit 400711
Finding 1213876 (2025-005)
Material Weakness 2025
Vandercook College of Music
IL
Student Financial Aid Reporting Significant Deficiency
Student Financial Assistance Cluster – Assistance Listing No. 84.268, 84.063, 84.379 Recommendation: We recommend the College reevaluate its procedures, and review policies surrounding controls implemented for COD reporting. Explanation of disagreement with audit finding: There is no disagreement wi...
Student Financial Assistance Cluster – Assistance Listing No. 84.268, 84.063, 84.379 Recommendation: We recommend the College reevaluate its procedures, and review policies surrounding controls implemented for COD reporting. Explanation of disagreement with audit finding: There is no disagreement with the audit finding. Action taken in response to finding: The College is currently implementing a process in which disbursement dates within the SIS matches all dates within COD’s Award Disbursements Information Disbursement Date. This will be done within the Batch record by utilziing the date the batch was processed as “Funds Deposited” instead of the initial “anticipated” award date. The adjustment will ensure that all dates match as the official date the fund was credited to the student’s account. Review of existing prociedures will be conducted regarding the COD disbursement controls. The importance of accurate documentation and actual disbursement dates within the SIS will be emphasized. All disbursmeent dates will be reviewed and reconcilled by the Director of Financial Aid ensuring timely and accurate reporting. Name(s) of the contact person(s) responsible for corrective action: Walter Thompson Planned completion date for corrective action plan: July 2026
View Audit 400711
Finding 1213871 (2025-002)
Material Weakness 2025
City of Canton
IL
Period of Performance
Management will look to strengthen this control by improving the way they track and submit expenditures related to federal grant expenditures.
Management will look to strengthen this control by improving the way they track and submit expenditures related to federal grant expenditures.
View Audit 400703
Finding 1213870 (2025-001)
Material Weakness 2025
City of Canton
IL
Management will look to strengthen this control by providing monthly financial reports to the Board to be reviewed.
Management will look to strengthen this control by providing monthly financial reports to the Board to be reviewed.
View Audit 400703
Finding 1213869 (2025-003)
Material Weakness 2025
Incorporated Village of Island Park, New York
NY
Reporting Internal Control / Segregation of Duties
Name of Auditee: Incorporated Village of Island Park, New York Name of Audit Firm: EFPR Group, CPAs, PLLC Period Covered by the Audit: Year ended May 31, 2025 CAP Prepared by: Nicole Scavone, Treasurer Phone: 516-431-0600 (A) Current Findings on the Schedule of Findings and Questioned Costs (3) Audi...
Name of Auditee: Incorporated Village of Island Park, New York Name of Audit Firm: EFPR Group, CPAs, PLLC Period Covered by the Audit: Year ended May 31, 2025 CAP Prepared by: Nicole Scavone, Treasurer Phone: 516-431-0600 (A) Current Findings on the Schedule of Findings and Questioned Costs (3) Audit Finding 2025-003 - Financial Data Collection Form Submission (a) Comments on the finding and recommendation: The Village agrees with the finding. The Village also agrees with the recommendation. See below for actions taken. (b) Actions Taken: Management is now aware of the deadline and is working to get current on audits and submission of the data collection form. (c) Anticipated Completion Date: Management anticipates this finding will be resolved by May 31, 2026.
View Audit 400701
Finding 1213868 (2025-010)
Material Weakness 2025
TOWN OF SPRUCE PINE
NC
Procurement, Suspension & Debarment Eligibility § 200.214
The Town of Spruce Pine will implement written procedures requiring verification of contractor eligibility prior to awarding contracts or subawards funded with federal assistance. Procedures will include verification through SAM.gov, collection of contractor certifications, or inclusion of suspensio...
The Town of Spruce Pine will implement written procedures requiring verification of contractor eligibility prior to awarding contracts or subawards funded with federal assistance. Procedures will include verification through SAM.gov, collection of contractor certifications, or inclusion of suspension and debarment certifications within contracts. Staff involved in procurement and project oversight will receive training on Uniform Guidance requirements, including suspension and debarment compliance.
View Audit 400700
Finding 1213867 (2025-009)
Material Weakness 2025
TOWN OF SPRUCE PINE
NC
Procurement, Suspension & Debarment Subrecipient Monitoring Significant Deficiency § 200.323
The Town will update its finance and procurement procedures to require cost or price analysis for all procurements exceeding the simplified acquisition threshold, including contract modifications. A standard cost or price analysis form will be implemented and required prior to contract approval. Sta...
The Town will update its finance and procurement procedures to require cost or price analysis for all procurements exceeding the simplified acquisition threshold, including contract modifications. A standard cost or price analysis form will be implemented and required prior to contract approval. Staff will be trained on performing and documenting cost and price analyses, including during emergency response situations.
View Audit 400700
Finding 1213866 (2025-008)
Material Weakness 2025
TOWN OF SPRUCE PINE
NC
Procurement, Suspension & Debarment § 200.317 § 200.320 § 200.327
The Town will revise procurement procedures to ensure that written contracts are executed prior to the commencement of work for material projects. Procedures will include emergency procurement protocols consistent with 2 CFR §200.320(c), requiring written justification and documentation when public ...
The Town will revise procurement procedures to ensure that written contracts are executed prior to the commencement of work for material projects. Procedures will include emergency procurement protocols consistent with 2 CFR §200.320(c), requiring written justification and documentation when public exigency is used. Staff will be trained on federal procurement requirements, including contract execution and documentation standards.
View Audit 400700
Finding 1213865 (2025-007)
Material Weakness 2025
TOWN OF SPRUCE PINE
NC
Procurement, Suspension & Debarment § 200.317 § 200.318 § 200.327
The Town of Spruce Pine will update its written procurement policies to fully incorporate current federal procurement standards under 2 CFR §§200.317–200.327 and applicable state procurement regulations. Management will provide training to staff involved in procurement and contract administration. T...
The Town of Spruce Pine will update its written procurement policies to fully incorporate current federal procurement standards under 2 CFR §§200.317–200.327 and applicable state procurement regulations. Management will provide training to staff involved in procurement and contract administration. The Town will also establish an annual policy review process to ensure procurement procedures remain current and compliant.
View Audit 400700
Finding 1213864 (2025-006)
Material Weakness 2025
TOWN OF SPRUCE PINE
NC
Allowable Costs / Cost Principles Subrecipient Monitoring Eligibility § 200.302 § 200.403
The Town will implement written procedures requiring the development and maintenance of project‑specific budgets for all federal awards, including FEMA emergency response and recovery projects. Project budgets will be prepared in accordance with approved scopes of work and used to monitor expenditur...
The Town will implement written procedures requiring the development and maintenance of project‑specific budgets for all federal awards, including FEMA emergency response and recovery projects. Project budgets will be prepared in accordance with approved scopes of work and used to monitor expenditures throughout the life of the award. The Town will provide training to applicable staff on federal grant budgeting requirements and designate responsibility for budget preparation and monitoring.
View Audit 400700
Finding 1213863 (2025-005)
Material Weakness 2025
TOWN OF SPRUCE PINE
NC
Procurement, Suspension & Debarment Reporting Internal Control / Segregation of Duties § 200.502 § 200.510
The Town of Spruce Pine will strengthen internal controls over the identification, tracking, and reporting of federal and state awards. Management will maintain a comprehensive, centralized listing of all known and potential federal and state awards throughout the fiscal year, including assistance l...
The Town of Spruce Pine will strengthen internal controls over the identification, tracking, and reporting of federal and state awards. Management will maintain a comprehensive, centralized listing of all known and potential federal and state awards throughout the fiscal year, including assistance listing numbers, award amounts, and pass‑through information. Grant expenditures and receivables will be reconciled to the general ledger on a monthly basis. Prior to submission to the auditors, the SEFSA be independently reviewed for completeness, accuracy, and compliance with federal and state requirements.
View Audit 400700
Finding 1213851 (2025-001)
Material Weakness 2025
Philips Academy Charter School of Paterson
NJ
Procurement, Suspension & Debarment School Nutrition Programs
The Charter School will require the Food Service
The Charter School will require the Food Service
View Audit 400694
Finding 1213851 (2025-001)
Material Weakness 2025
Philips Academy Charter School of Paterson
NJ
Procurement, Suspension & Debarment School Nutrition Programs
Management Company (FSMC) to provide a current SOC 1 Type II Report in accordance with the bid and contract requirements. Written notification will be sent to the FSMC requesting the report within a specified timeframe.
Management Company (FSMC) to provide a current SOC 1 Type II Report in accordance with the bid and contract requirements. Written notification will be sent to the FSMC requesting the report within a specified timeframe.
View Audit 400694
Finding 1213846 (2025-001)
Material Weakness 2025
Rocky Boy Public Schools
MT
Reporting Internal Control / Segregation of Duties Subrecipient Monitoring § 200.328
FINDING 2025-001: Head Start Program Control Weakness of Filing the Required Semi-Annual and Annual Reports Response: The District Clerk will contact the Head Start Grant Specialist to ensure the SF424 semi and annual reports are reviewed and approved when submitted. The District Clerk has reached o...
FINDING 2025-001: Head Start Program Control Weakness of Filing the Required Semi-Annual and Annual Reports Response: The District Clerk will contact the Head Start Grant Specialist to ensure the SF424 semi and annual reports are reviewed and approved when submitted. The District Clerk has reached out to the office of Head Start for assistance and has not received assistance needed. The District Clerk will go to fiscal training and continue to be proactive with the office of Head Start fiscal reporting team to ensure this finding is closed out. The District will ensure procedures are in place requiring that all Head Start reports be submitted within 30 days of the reporting period end date. The District Clerk will put an internal control in place with the Head Start Director to make sure all SF424's are submitted on time.
View Audit 400683
Finding 1213765 (2025-002)
Material Weakness 2025
Antelope Valley Union High School District
CA
Special Tests & Provisions Subrecipient Monitoring Material Weakness
The District's management acknowledges and concurs with the finding regarding the maintenance of documentation for students removed from the graduation cohort. We recognize the importance of strictly adhering to the Elementary and Secondary Education Act (ESEA) requirements to ensure the integrity o...
The District's management acknowledges and concurs with the finding regarding the maintenance of documentation for students removed from the graduation cohort. We recognize the importance of strictly adhering to the Elementary and Secondary Education Act (ESEA) requirements to ensure the integrity of the four-year adjusted cohort graduation rate. Following the audit exit conference, District leadership met with staff from the Information Technology (CALPADS team), Educational Services departments and also site staff to discuss the root causes of the missing documentation. The District is committed to strengthening internal controls and ensuring that every student status change is backed by the specific evidentiary standards required by federal and state regulations.
View Audit 400679
Finding 1213763 (2025-007)
Material Weakness 2025
Vance County
NC
Eligibility
Corrective Action: Targeted Staff will be completed related on required signatures or date certifying the documentation, and proper documentation which is needed during application and recertification processing. Refresher training on time clocks and associated ABAWD cases. Increased supervisory mon...
Corrective Action: Targeted Staff will be completed related on required signatures or date certifying the documentation, and proper documentation which is needed during application and recertification processing. Refresher training on time clocks and associated ABAWD cases. Increased supervisory monitoring of worker accuracy, with corrective or disciplinary action for repeated errors. Consistent and documented follow-ups by supervisors on all errors identified to confirm corrections are made and understood. The agency's supervisory or lead worker will deliver quarterly refresher sessions covering recurring errors, updated policies, and best practices for both the FNS Intake and Recertification team. Proposed Completion Date: All training will be completed by 2/28/26.
View Audit 400671
Finding 1213762 (2025-006)
Material Weakness 2025
Vance County
NC
Internal Control / Segregation of Duties Eligibility
Corrective Action: Targeted Staff Training were completed related to recertification processes, including proper handling of COVID-extended cases, accessing and working the Pending Recertification Report, proper verification and documentation of vehicles, obtaining long-term medical needs forms when...
Corrective Action: Targeted Staff Training were completed related to recertification processes, including proper handling of COVID-extended cases, accessing and working the Pending Recertification Report, proper verification and documentation of vehicles, obtaining long-term medical needs forms when required, resource verifications, and all required evidence at application and recertification. Additionally, discussions focused on clear standards for requesting information and required case documentation. A monthly Productivity Report (effective January 1, 2026) will be implemented to track individual worker output, identify backlogs early, and ensure timely completion of reviews and recertifications. Increased supervisory monitoring of worker accuracy, with corrective or disciplinary action for repeated errors. Consistent and documented follow-usp by supervisors on all errors identified to confirm corrections are made and understood. State's operational support will deliver quarterly refresher sessions covering recurring errors, updated policies, and best practices for both Family & Children’s and Adult Medicaid programs. Proposed Completion Date: All Training to be completed by 03/28/2026
View Audit 400671
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