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Corrective Action Plans

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Knox County Voa Elderly Hsg, Inc. (candleridge Plaza)
LA
HUD Housing Programs
Management agrees with the finding. The excess funds were accrued to offset future Section 8 HAP requests.
Management agrees with the finding. The excess funds were accrued to offset future Section 8 HAP requests.
View Audit 324455
Conroe Voa Elderly Housing, INC (camelot Pines)
VA
Management agrees with the finding. Management will ensure that the replacement reserve deposits are made on a timely basis in the future.
Management agrees with the finding. Management will ensure that the replacement reserve deposits are made on a timely basis in the future.
View Audit 324454
Conroe Voa Elderly Housing, INC (camelot Pines)
VA
Questioned Costs Cash Management HUD Housing Programs
Management agrees with the finding. Management will transfer the funds from the replacement reserve account to the residual receipts account.
Management agrees with the finding. Management will transfer the funds from the replacement reserve account to the residual receipts account.
View Audit 324454 Questioned Costs: $1
Broome County Voa Housing Development Fund Corporation
VA
Management agrees with the finding. The replacement reserve deficiency will be funded in the amount of $2,196. Management will ensure that the replacement reserve deposits are made on a timely basis in the future.
Management agrees with the finding. The replacement reserve deficiency will be funded in the amount of $2,196. Management will ensure that the replacement reserve deposits are made on a timely basis in the future.
View Audit 324437
Torrington Voa Elderly Housing, INC (bell Park Tower)
VA
HUD Housing Programs Cash Management
Management agrees with the finding. The excess funds were accrued to submit to HUD.
Management agrees with the finding. The excess funds were accrued to submit to HUD.
View Audit 324434
Balsam Terrace Voa Elderly Housing, Inc. (balsam Terrace)
LA
Questioned Costs HUD Housing Programs
Management agrees with the finding. Management will reimburse the replacement reserve account for the duplicate release.
Management agrees with the finding. Management will reimburse the replacement reserve account for the duplicate release.
View Audit 324431 Questioned Costs: $1
Finding 502426 (2024-001)
Material Weakness 2024
Aspen Place Voa Elderly Housing, Inc. (aspen Place)
LA
Questioned Costs HUD Housing Programs
Management agrees with the finding. Management has submitted the forms for HUD’s approval.
Management agrees with the finding. Management has submitted the forms for HUD’s approval.
View Audit 324428 Questioned Costs: $1
The Master's University & Seminary and Subsidiary
CA
Reporting Student Financial Aid Eligibility
Enrollment Reporting to NSLDS Planned Corrective Action: The Master’s University will review a sample batch of students sent to NSC to make sure that the batch was successfully processed to NSLDS. Person Responsible for Corrective Action Plan: Kenneth Piester Anticipated Date of Completion: 09/30/20...
Enrollment Reporting to NSLDS Planned Corrective Action: The Master’s University will review a sample batch of students sent to NSC to make sure that the batch was successfully processed to NSLDS. Person Responsible for Corrective Action Plan: Kenneth Piester Anticipated Date of Completion: 09/30/2024
View Audit 324397
The Master's University & Seminary and Subsidiary
CA
Student Financial Aid Cash Management
Credit Balances Held Beyond Payment Period Planned Corrective Action: The Master’s University has refined its process for returning federal funds. All eligible awards will be disbursed on the first week of class. An additional review of the course load will happen the day following the last day to a...
Credit Balances Held Beyond Payment Period Planned Corrective Action: The Master’s University has refined its process for returning federal funds. All eligible awards will be disbursed on the first week of class. An additional review of the course load will happen the day following the last day to add or drop a class. Then the student accounts office will run the federal refunds that same day. This should allow the process to be completed within 14 days of disbursement. As students may turn in documents late and disbursements continue in the school year the process should be run biweekly to catch any potential students who are eligible for a federal refund. Person Responsible for Corrective Action Plan: Kenneth Piester Anticipated Date of Completion: 09/30/2024
View Audit 324397
Finding 502359 (2024-001)
Significant Deficiency 2024
The Master's University & Seminary and Subsidiary
CA
Student Financial Aid Reporting Significant Deficiency
Inaccurate and Untimely Return of Title IV Funds (R2T4) Planned Corrective Action: The R2T4 calendar has been set up and reviewed to properly align with regulations to ensure scheduled breaks are properly included for the standard programs. A second review of all R2T4 calculations will be completed ...
Inaccurate and Untimely Return of Title IV Funds (R2T4) Planned Corrective Action: The R2T4 calendar has been set up and reviewed to properly align with regulations to ensure scheduled breaks are properly included for the standard programs. A second review of all R2T4 calculations will be completed and signed off by the Director of Financial aid as part of the R2T4 process. Person Responsible for Corrective Action Plan: Kenneth Piester Anticipated Date of Completion: 09/30/2024
View Audit 324397
Cathedral Towers, INC
GA
HUD Housing Programs Reporting
Cathedral Towers agreed with the finding and will review the move out inspection process to ensure the security deposit refunds are made timely and documented appropriately.
Cathedral Towers agreed with the finding and will review the move out inspection process to ensure the security deposit refunds are made timely and documented appropriately.
View Audit 324375
Cathedral Towers, INC
GA
HUD Housing Programs
Cathedral Towers agreed with the finding and will review the move out inspection process to ensure the required forms are completed and included.
Cathedral Towers agreed with the finding and will review the move out inspection process to ensure the required forms are completed and included.
View Audit 324375
Cathedral Towers, INC
GA
HUD Housing Programs
Cathedral Towers agreed with the finding and will review the application process to ensure the required forms are completed and included.
Cathedral Towers agreed with the finding and will review the application process to ensure the required forms are completed and included.
View Audit 324375
Cathedral Towers, INC
GA
HUD Housing Programs
Cathedral Towers agreed with the finding and will review the application process to ensure the required steps are performed and documented.
Cathedral Towers agreed with the finding and will review the application process to ensure the required steps are performed and documented.
View Audit 324375
Cathedral Towers, INC
GA
HUD Housing Programs
Cathedral Towers agreed with the finding and will review the application and recertification processes to ensure all required signatures are obtained.
Cathedral Towers agreed with the finding and will review the application and recertification processes to ensure all required signatures are obtained.
View Audit 324375
Finding 502139 (2024-003)
Material Weakness 2024
Isd #2899 - Plainview-Elgin-Millville Public Schools
MN
Procurement, Suspension & Debarment
Recommendation: We recommend the District implement procedures and controls to ensure correct procurement policy is being followed. Explanation of disagreement with audit finding: There is no disagreement with the audit finding. Action taken in response to finding: The Maintenance Service Supervi...
Recommendation: We recommend the District implement procedures and controls to ensure correct procurement policy is being followed. Explanation of disagreement with audit finding: There is no disagreement with the audit finding. Action taken in response to finding: The Maintenance Service Supervisor will ensure he is following the UGG procurement policy for entities being paid with federal dollars, instead of Minnesota Legal Compliance guidelines. Name(s) of the contact person(s) responsible for corrective action: Jan Sackreiter, Business Manager. Planned completion date for corrective action plan: June 30, 2025.
View Audit 324361
Finding 502134 (2024-002)
Significant Deficiency 2024
Isd #2899 - Plainview-Elgin-Millville Public Schools
MN
Procurement, Suspension & Debarment Internal Control / Segregation of Duties
Recommendation: We recommend the District implement procedures and controls to ensure vendors are not suspended or debarred. Explanation of disagreement with audit finding: There is no disagreement with the audit finding. Action taken in response to finding: The Food Service Director will search t...
Recommendation: We recommend the District implement procedures and controls to ensure vendors are not suspended or debarred. Explanation of disagreement with audit finding: There is no disagreement with the audit finding. Action taken in response to finding: The Food Service Director will search the Sam.Gov website before contracting with vendors for $25,000 and over, in the future to verify the entity is not suspended or debarred. Name(s) of the contact person(s) responsible for corrective action: Jan Sackreiter, Business Manager. Planned completion date for corrective action plan: June 30, 2025.
View Audit 324361
Finding 502109 (2024-001)
Significant Deficiency 2024
Village Cooperative of Burlington
IA
Internal Control / Segregation of Duties Significant Deficiency
Status – Resolved. Management hired an employee separate from management to perform day to day functions.
Status – Resolved. Management hired an employee separate from management to perform day to day functions.
View Audit 324309
Finding 502108 (2024-001)
Significant Deficiency 2024
Village Cooperative of Lee's Summit
MO
HUD Housing Programs Special Tests & Provisions Significant Deficiency
In April 2024, prior to the conclusion of the audit, the Cooperative made deposits totaling $39,916 to the general operating reserve to fund the reserve to its proper balance. The management agent will implement a process to ensure withdrawals are made as required by the regulatory agreement.
In April 2024, prior to the conclusion of the audit, the Cooperative made deposits totaling $39,916 to the general operating reserve to fund the reserve to its proper balance. The management agent will implement a process to ensure withdrawals are made as required by the regulatory agreement.
View Audit 324305
Finding 502103 (2024-001)
Significant Deficiency 2024
Houston Forensic Science Center, Inc.
TX
Procurement, Suspension & Debarment HUD Housing Programs Significant Deficiency
Finding #2024-001 – Significant Deficiency and Other Noncompliance. Recommendation: Re-emphasize to program personnel the procurement process and adherence to HFSC’s policies and procedures. Views of responsible officials and planned corrective actions: HFSC agrees with the finding and have rein...
Finding #2024-001 – Significant Deficiency and Other Noncompliance. Recommendation: Re-emphasize to program personnel the procurement process and adherence to HFSC’s policies and procedures. Views of responsible officials and planned corrective actions: HFSC agrees with the finding and have reinforced and educated those involved in purchasing regarding HFSC’s procurement policies. In addition, HFSC is analyzing the feasibility of bringing on a Grant Purchasing Specialist to help in the administration of all grant-related purchasing. Responsible officer: David Leach CPA, CIA, Chief Financial Officer and Treasurer. Estimated completion date: September 30, 2024.
View Audit 324300
Finding 502091 (2024-004)
Significant Deficiency 2024
River Kourt Apartments
OR
Procurement, Suspension & Debarment HUD Housing Programs Significant Deficiency § 200.318 § 200.320
Management’s Response and Planned Corrective Actions: 1. The name of the contact person(s) responsible for the corrective action a. Kathleen Broadhurst, Sr. Director of Finance/ShelterCare 2. The corrective action planned: a. Internal control document and procedure that is consistent with the compli...
Management’s Response and Planned Corrective Actions: 1. The name of the contact person(s) responsible for the corrective action a. Kathleen Broadhurst, Sr. Director of Finance/ShelterCare 2. The corrective action planned: a. Internal control document and procedure that is consistent with the compliance requirement for: i. CFR §200.318, General procurement standards identify all requirements which the offerors must fulfill and all other factors to be used in evaluating bids or proposals i. §200.319, Competition requirements will be met with documented procurement actions using strategic sourcing, shared services, and other similar procurement arrangements ii. §200.320 Methods of procurement to be followed. 3. The anticipated completion date: a. New processes will be implemented by 11/1/2024.
View Audit 324276
Finding 502090 (2024-003)
Significant Deficiency 2024
River Kourt Apartments
OR
HUD Housing Programs Reporting Significant Deficiency
Management’s Response and Planned Corrective Actions: 1. The name of the contact person(s) responsible for the corrective action a. Kathleen Broadhurst, Sr. Director of Finance/ShelterCare 2. The corrective action planned: a. ShelterCare, as managing agent, has hired a new property accountant which ...
Management’s Response and Planned Corrective Actions: 1. The name of the contact person(s) responsible for the corrective action a. Kathleen Broadhurst, Sr. Director of Finance/ShelterCare 2. The corrective action planned: a. ShelterCare, as managing agent, has hired a new property accountant which should help with keeping the books current and ShelterCare prepared to start audit work mid-July and be ready to submit the audit to HUD within 90 days of the fiscal year end. 3. The anticipated completion date: a. 07/01/2024. New property accountant was hired in August of 2023 and the audit for fiscal year ended June 30, 2024 will meet this submission deadline.
View Audit 324276
Finding 502089 (2024-002)
Material Weakness 2024
River Kourt Apartments
OR
HUD Housing Programs Eligibility Material Weakness
Management’s Response and Planned Corrective Actions: 1. The name of the contact person(s) responsible for the corrective action a. Dana Petersen-Crabb, Sr. Director of Housing, ShelterCare b. Amanda Smith, Property Development Manager, ShelterCare 2. The corrective action planned: a. Pinehurst Mana...
Management’s Response and Planned Corrective Actions: 1. The name of the contact person(s) responsible for the corrective action a. Dana Petersen-Crabb, Sr. Director of Housing, ShelterCare b. Amanda Smith, Property Development Manager, ShelterCare 2. The corrective action planned: a. Pinehurst Management was overseeing property through 4/30/23. ShelterCare was assigned as new managing agent 5/1/2023. It took ShelterCare’s property management department some time to hire an Assistant Property Manager and for the department to determine just how they would tackle the number of recertifications that were delinquent. b. ShelterCare is working to ensure that the onsite manager will be trained in HUD compliance. Training started in October 2023 and continues. c. We are currently prioritizing recertifications by oldest first and getting the property recertifications back on track. d. Monthly review of TRACS to ensure recertifications are being completed in a timely manner. 3. The anticipated completion date: a. Monthly review of TRACS reports will be implemented by 10/1/2023. Training was provided to new staff in February of 2024 and is ongoing. b. Recertifications are expected to be completed by December 31, 2024.
View Audit 324276
Finding 502088 (2024-003)
Material Weakness 2024
Afiya Apartments INC
OR
HUD Housing Programs Special Tests & Provisions Cash Management
Management’s Response and Planned Corrective Actions: 1. The name of the contact person(s) responsible for the corrective action a. Kathleen Broadhurst, Sr. Director of Finance, ShelterCare 2. The corrective action planned: a. ShelterCare, as managing agent, will ensure that there are no HUD unautho...
Management’s Response and Planned Corrective Actions: 1. The name of the contact person(s) responsible for the corrective action a. Kathleen Broadhurst, Sr. Director of Finance, ShelterCare 2. The corrective action planned: a. ShelterCare, as managing agent, will ensure that there are no HUD unauthorized withdrawals/disbursements from the replacement reserve account and/or residual receipts account going forward. 3. The anticipated completion date: a. 07/01/2024
View Audit 324275
Finding 502087 (2024-002)
Significant Deficiency 2024
Afiya Apartments INC
OR
HUD Housing Programs Reporting Significant Deficiency
Management’s Response and Planned Corrective Actions: 1. The name of the contact person(s) responsible for the corrective action a. Kathleen Broadhurst, Sr. Director of Finance, ShelterCare 2. The corrective action planned: a. ShelterCare, as managing agent, has hired a new property accountant which...
Management’s Response and Planned Corrective Actions: 1. The name of the contact person(s) responsible for the corrective action a. Kathleen Broadhurst, Sr. Director of Finance, ShelterCare 2. The corrective action planned: a. ShelterCare, as managing agent, has hired a new property accountant which should help with keeping the books current and ShelterCare prepared to start audit work mid-July and be ready to submit the audit to HUD within 90 days of the fiscal year end. 3. The anticipated completion date: a. 7/01/2024. New property accountant was hired in August of 2023 and the audit for fiscal year ended June 30, 2024 will meet this submission deadline.
View Audit 324275
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