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Corrective Action Plans

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Finding 503430 (2024-003)
Significant Deficiency 2024
Housing for the Multi-Handicapped Blind
NY
Eligibility HUD Housing Programs Significant Deficiency
Reporting views of responsible officials and planned corrective actions The Organization will enhance its controls to ensure all tenant files are maintained in accordance with the HUD Handbook.
Reporting views of responsible officials and planned corrective actions The Organization will enhance its controls to ensure all tenant files are maintained in accordance with the HUD Handbook.
View Audit 325558
Finding 503429 (2024-002)
Material Weakness 2024
Housing for the Multi-Handicapped Blind
NY
Allowable Costs / Cost Principles HUD Housing Programs Material Weakness
Reporting views of responsible officials and planned corrective actions The Organization will enhance its controls at year-end to ensure there is a final review of the transactions for proper classification.
Reporting views of responsible officials and planned corrective actions The Organization will enhance its controls at year-end to ensure there is a final review of the transactions for proper classification.
View Audit 325558
Finding 503428 (2024-001)
Material Weakness 2024
Housing for the Multi-Handicapped Blind
NY
Reporting Internal Control / Segregation of Duties Material Weakness
Reporting views of responsible officials and planned corrective actions The Organization will enhance its controls and procedures to ensure financial reporting is complete, accurate, and timely.
Reporting views of responsible officials and planned corrective actions The Organization will enhance its controls and procedures to ensure financial reporting is complete, accurate, and timely.
View Audit 325558
Finding 503424 (2024-003)
Significant Deficiency 2024
Great Expectations Housing Corporation
CA
HUD Housing Programs Significant Deficiency Internal Control / Segregation of Duties
Reporting views of responsible officials and planned corrective actions The Organization will enhance its controls to actively monitor the work order system to ensure appropriate repairs are being completed in a timely manner.
Reporting views of responsible officials and planned corrective actions The Organization will enhance its controls to actively monitor the work order system to ensure appropriate repairs are being completed in a timely manner.
View Audit 325557
Finding 503423 (2024-002)
Material Weakness 2024
Great Expectations Housing Corporation
CA
HUD Housing Programs Allowable Costs / Cost Principles Material Weakness
Reporting views of responsible officials and planned corrective actions The Organization will enhance its controls to ensure expenses are captured in the correct fiscal period and that at year-end there is a final review of the transactions to ensure completeness, accuracy and proper classification ...
Reporting views of responsible officials and planned corrective actions The Organization will enhance its controls to ensure expenses are captured in the correct fiscal period and that at year-end there is a final review of the transactions to ensure completeness, accuracy and proper classification of expenses.
View Audit 325557
Finding 503422 (2024-001)
Material Weakness 2024
Great Expectations Housing Corporation
CA
HUD Housing Programs Reporting Internal Control / Segregation of Duties
Reporting views of responsible officials and planned corrective actions The Organization will enhance its controls and procedures to ensure financial reporting is complete, accurate, and timely.
Reporting views of responsible officials and planned corrective actions The Organization will enhance its controls and procedures to ensure financial reporting is complete, accurate, and timely.
View Audit 325557
Tulsa Performing Arts Center Trust
OK
Internal Control / Segregation of Duties Reporting
Finding: 2024-001 Name of contact person: Jennifer Alden, CFOO Corrective Action: While a process was in place for reporting non-financial census data, the process control point was City of Tulsa instead of TPACT. We no longer have the same requirements for a non-financial census report to provid...
Finding: 2024-001 Name of contact person: Jennifer Alden, CFOO Corrective Action: While a process was in place for reporting non-financial census data, the process control point was City of Tulsa instead of TPACT. We no longer have the same requirements for a non-financial census report to provide, however we have already put a process in place for the TPACT accounting team to review all reports and compliance with contract prior to sending them to recipient. Proposed Completion Date: Immediately
View Audit 325553
Finding 503395 (2024-003)
Significant Deficiency 2024
City of Ottawa
IL
Cash Management § 200.502
Corrective Action Plan: Management agrees with the Auditor’s recommendations. The City has discussed this finding with our former auditors. Accounting staff and City grant personnel will work with third parties working with grants for the City to more frequently receive information and update the C...
Corrective Action Plan: Management agrees with the Auditor’s recommendations. The City has discussed this finding with our former auditors. Accounting staff and City grant personnel will work with third parties working with grants for the City to more frequently receive information and update the City's records accordingly. Person(s) Responsible (Name, title): Donald Harris, City Treasurer and Shelly Munks, City Clerk Timing for Implementation: Ongoing
View Audit 325552
Finding 503381 (2024-001)
Significant Deficiency 2024
The Village of Oakman Manor
MI
Internal Control / Segregation of Duties HUD Housing Programs Reporting
Condition: The Organization failed to maintain the proper EIV documentation Planned Corrective Action: Management has acknowledges the significant deficiency in internal control over compliance and has taken measures to improve internal control over compliance by ensuring EIV system will be properl...
Condition: The Organization failed to maintain the proper EIV documentation Planned Corrective Action: Management has acknowledges the significant deficiency in internal control over compliance and has taken measures to improve internal control over compliance by ensuring EIV system will be properly utilized. Contact person responsible for corrective action: Bruce Blalock Anticipated Completion Date: 12/31/24
View Audit 325542
Finding 503379 (2024-300)
Significant Deficiency 2024
Rivertown Neighborhood Senior Dba Rivertown Senior Apts. 044-Ee112
MI
Internal Control / Segregation of Duties HUD Housing Programs Reporting
Condition: The Organization failed to maintain the proper EIV documentation Planned Corrective Action: Management has acknowledges the significant deficiency in internal control over compliance and has taken measures to improve internal control over compliance by ensuring EIV system will be properl...
Condition: The Organization failed to maintain the proper EIV documentation Planned Corrective Action: Management has acknowledges the significant deficiency in internal control over compliance and has taken measures to improve internal control over compliance by ensuring EIV system will be properly utilized. Contact person responsible for corrective action: Bruce Blalock Anticipated Completion Date: 12/31/24
View Audit 325539
Virginia Street Baptist Church
IN
Internal Control / Segregation of Duties
The Project implemented a new system in place to ensure tenant rent is collected within 30 days.
The Project implemented a new system in place to ensure tenant rent is collected within 30 days.
View Audit 325537
Virginia Street Baptist Church
IN
The Project implemented a new system in place to ensure work orders are completed within a reasonable amount of time.
The Project implemented a new system in place to ensure work orders are completed within a reasonable amount of time.
View Audit 325537
Finding 503368 (2024-001)
Significant Deficiency 2024
Warner Pacific University
OR
Student Financial Aid Subrecipient Monitoring Significant Deficiency
Student Financial Assistance Cluster – Assistance Listing No. Various Recommendation: We recommend that the University review the updated GLBA requirements and ensure their WISP includes all required elements and is formally implemented. Explanation of disagreement with audit finding: There is no di...
Student Financial Assistance Cluster – Assistance Listing No. Various Recommendation: We recommend that the University review the updated GLBA requirements and ensure their WISP includes all required elements and is formally implemented. Explanation of disagreement with audit finding: There is no disagreement with the audit finding. Action taken in response to finding: The currently-implemented IT procedures were documented in a written information security program (WISP). However, they had not been reviewed and approved during the year of the audit. A penetration test was completed in the Spring of 2024. The penetration testers were unable to gain access to any of the University’s information systems. A risk assessment and vulnerability assessment are scheduled to be completed before April 30, 2025. These actions should correct all significant deficiencies identified in section 2024-001. Name of the contact person responsible for corrective action: Douglas Wade, Executive Vice President and CFO Warner Pacific University 2219 SE 68th Ave Portland OR 97215 dswade@warnerpacific.edu Office Phone 503-517-1043 Cell Phone 661-706-8379 Planned completion date for corrective action plan: April 30, 2025
View Audit 325532
Finding 503360 (2024-002)
Significant Deficiency 2024
Dawson County
NE
Procurement, Suspension & Debarment § 200.214 § 200.303
Program: AL 21.027 - COVID-19 - Coronavirus State and Local Fiscal Recovery Funds - Suspension and Debarment Corrective Action Planned: The County has procedures in place; when a contractor is hired, sam.gov will be utilized to verify the entity has not been suspended or debarred. Anticipated Compl...
Program: AL 21.027 - COVID-19 - Coronavirus State and Local Fiscal Recovery Funds - Suspension and Debarment Corrective Action Planned: The County has procedures in place; when a contractor is hired, sam.gov will be utilized to verify the entity has not been suspended or debarred. Anticipated Completion Date: September 30, 2024 Responsible Party: Michaela Arndt, County Clerk
View Audit 325523
Finding 503359 (2024-001)
Significant Deficiency 2024
Williams Baptist University
AR
Student Financial Aid Cash Management Matching / Level of Effort / Earmarking
FINDING 2024-1 UNTIMELY RECONCILIATIONS Comments on Findings and Recommendations The management agent concurs with the auditor’s findings and recommendations. Actions Taken or Planned Management has assigned individuals responsible for performing monthly reconciliations.
FINDING 2024-1 UNTIMELY RECONCILIATIONS Comments on Findings and Recommendations The management agent concurs with the auditor’s findings and recommendations. Actions Taken or Planned Management has assigned individuals responsible for performing monthly reconciliations.
View Audit 325521
Friendship House North Two, Inc.
IN
Questioned Costs
The Project implemented a new system in place to ensure all replacement reserve deposits are deposited within the audit period.
The Project implemented a new system in place to ensure all replacement reserve deposits are deposited within the audit period.
View Audit 325507 Questioned Costs: $1
Finding 503329 (2024-002)
Significant Deficiency 2024
Global Learning Public Charter School
MA
Internal Control / Segregation of Duties
The Global Learning Charter Public School Administration and Board of Trustees acknowledge that the limitations present with the segregation of financial duties are the direct result of the size of the school’s financial operation. The change in management roles towards the end of FY24 has removed ...
The Global Learning Charter Public School Administration and Board of Trustees acknowledge that the limitations present with the segregation of financial duties are the direct result of the size of the school’s financial operation. The change in management roles towards the end of FY24 has removed the conflict of interest that had been present in years past and has allowed us to implement additional controls aimed at improving oversight in response to this finding. GLCPS will continue evaluating these procedures and implementing changes as recommended. The Global Learning Charter Public School Administration will continue to review policies and procedures to ensure compliance with federal guidelines.
View Audit 325492
Finding 503295 (2024-001)
Material Weakness 2024
Telos, Inc.
WI
HUD Housing Programs Special Tests & Provisions Procurement, Suspension & Debarment
Finding Number 2024-001 Planned Corrective Action Finding: The Project did not have adequate and effective controls over compliance relating to special tests and provisions requirements. The U.S. Department of Housing and Urban Development (HUD) allowed the Project to borrow $9,079 of funds from the...
Finding Number 2024-001 Planned Corrective Action Finding: The Project did not have adequate and effective controls over compliance relating to special tests and provisions requirements. The U.S. Department of Housing and Urban Development (HUD) allowed the Project to borrow $9,079 of funds from the reserve for replacements account during fiscal year 2023 to assist in cash operational needs, but the amount borrowed was not repaid to the reserve for replacements account by the former project manager on a timely basis, therefore carrying over to the current fiscal year. Corrective Response: Current management contends that these funds should have been repaid to the replacements reserve in fiscal year 2023 as operating cash was replenished, and that due to the transition of project managers during fiscal 2024, this yet unpaid amount was overlooked and has been corrected as of September 13, 2024. Anticipated Completion Date 9/13/24 Responsible Contact Person Carol Charon, Director of Nonprofit Finance 414-861-7054
View Audit 325460
Meridian Community Unit School District #223
IL
Questioned Costs
When a grant is between multiple fiscal years, I will make sure that I do not cross the fiscal years in the journal entries.
When a grant is between multiple fiscal years, I will make sure that I do not cross the fiscal years in the journal entries.
View Audit 325446 Questioned Costs: $1
Meridian Community Unit School District #223
IL
Will set calendar dates to report to the Superintendent before expenditure reports are due to ensure they are submitted on time and that it does not acount for the expenditure reports if they are submitted early.
Will set calendar dates to report to the Superintendent before expenditure reports are due to ensure they are submitted on time and that it does not acount for the expenditure reports if they are submitted early.
View Audit 325446
Finding 503292 (2024-001)
Significant Deficiency 2024
Meridian Community Unit School District #223
IL
Special Tests & Provisions
The superintendent and bookkeeper will meet monthly to analyze revenue and expenditures and to ensure appropriate coding takes places. All necessary adjustments will be made in real time and any issues which are not clear will be researched and discussed with other leaders including the treasurer to...
The superintendent and bookkeeper will meet monthly to analyze revenue and expenditures and to ensure appropriate coding takes places. All necessary adjustments will be made in real time and any issues which are not clear will be researched and discussed with other leaders including the treasurer to ensure all accounting principles and guidelines are followed.
View Audit 325446
Prince Hall Plaza
IN
Questioned Costs
The Project will ensure that all information is received in a timely manner to complete the audit.
The Project will ensure that all information is received in a timely manner to complete the audit.
View Audit 325377 Questioned Costs: $1
Finding 503282 (2024-001)
Significant Deficiency 2024
Greenville Public Schools
MI
School Nutrition Programs Internal Control / Segregation of Duties Cash Management
Finding Number: 2024-001. Responsible Person:Daniel Kuk, Food Service Director. Management View: Management agrees with the finding and is in the process of implementing the recommendation. Corrective Action: The District has already changed its meal reimbursement process to use data from Meal Magic...
Finding Number: 2024-001. Responsible Person:Daniel Kuk, Food Service Director. Management View: Management agrees with the finding and is in the process of implementing the recommendation. Corrective Action: The District has already changed its meal reimbursement process to use data from Meal Magic to submit the meal claim reports. Anticipated Completion Date: Immediate Implementation.
View Audit 325375
Finding 503280 (2024-001)
Significant Deficiency 2024
Essex Properties Urban Renewal Associates
NJ
HUD Housing Programs Subrecipient Monitoring Significant Deficiency
2024-001 Underfunding of the replacement reserve account. Recommendation: The Project should review its budgeting process to ensure compliance with HUD funding requirements for the replacement reserve account. Additionality, they should implement regular monitoring to prevent future underfunding. Ex...
2024-001 Underfunding of the replacement reserve account. Recommendation: The Project should review its budgeting process to ensure compliance with HUD funding requirements for the replacement reserve account. Additionality, they should implement regular monitoring to prevent future underfunding. Explanation of disagreement with audit finding: There is no disagreement with the audit finding. Action taken in response to finding: In July 2024 management identified the increase in monthly deposits and made a deposit in July 2024 to the replacement reserve cash account for the deficiency. Name(s) of the contact person(s) responsible for corrective action: David Bishop, CEO and President Planned completion date for corrective action plan: July 2024. If the U.S. Department of Housing and Urban Development has questions regarding this plan, please call David Bishop at 973-763-9900.
View Audit 325374
Finding 503274 (2024-004)
Significant Deficiency 2024
Stillwater Central School District
NY
Procurement, Suspension & Debarment Eligibility School Nutrition Programs § 200.213 § 200.318
The District will review the requirements of 2 CFR Section 200.213 and ensure that procurement procedures are being followed and perform a review of the eligibility of potential vendors to ensure they are eligible to participate in Federal assistance programs.
The District will review the requirements of 2 CFR Section 200.213 and ensure that procurement procedures are being followed and perform a review of the eligibility of potential vendors to ensure they are eligible to participate in Federal assistance programs.
View Audit 325359
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