Grays Harbor Transit January 1, 2025 through December 31, 2025 This schedule presents the corrective action planned by the Authority for findings reported in this report in accordance with Title 2 U.S. Code of Federal Regulations (CFR) Part 200, Uniform Administrative Requirements, Cost Principles, ...
Grays Harbor Transit January 1, 2025 through December 31, 2025 This schedule presents the corrective action planned by the Authority for findings reported in this report in accordance with Title 2 U.S. Code of Federal Regulations (CFR) Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance). Finding ref number: 2025-001 Finding caption: The Authority did not have adequate internal controls and did not comply with the federal suspension and debarment requirements. Name, address, and telephone of Authority contact person: Jean Braaten, Finance Manager 705 30th St Hoquiam, WA 98550 Corrective action the auditee plans to take in response to the finding: (If the auditee does not concur with the finding, the auditee must list the reasons for non-concurrence). Corrective action the auditee plans to take in response to the finding: Grays Harbor Transit (GHT) implemented corrective actions to address the 2024 Single Audit finding related to Suspension and Debarment. These actions directly translate to the 2025 Single Audit finding, as implementation of the correct action began in September 2025, promptly after receiving the 2024 Single Audit finding. As part of the corrective actions taken in 2025, GHT defined procedures to conduct and document SAM.gov checks for contracts and vendor expenditures exceeding $20,000. For vendor expenditures that accumulate throughout the calendar year, the Accounting Specialist team provides a year-to-date report showing total expenditures by vendor. The Grants & Procurement Coordinator reviews this report to identify vendors with cumulative expenditures exceeding $20,000. For each applicable vendor, the Grants & Procurement Coordinator conducts a SAM.gov search to verify the vendor’s suspension and debarment status. The search results are retained in a centralized location, and the applicable tracking spreadsheet is updated to document the review. For contracts or purchase orders exceeding $20,000, the Grants & Procurement Coordinator conducts a SAM.gov search and verifies the vendor’s status prior to issuing the contract or purchase order. Documentation of the verification is retained as supporting evidence of compliance. In addition, the Grants & Procurement Coordinator reviews the tracking spreadsheet monthly to identify SAM.gov verifications that have expired and require an updated review. Conditional formatting in the spreadsheet highlights expired verification dates, enabling the Grants & Procurement Coordinator to identify vendors that require a new SAM.gov search. Once the updated verification is completed, the supporting documentation is retained, and the tracking spreadsheet is updated accordingly. Anticipated date to complete the corrective action: 9/09/2026