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Corrective Action Plans

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Loysville Village Municipal Authority
PA
Matching / Level of Effort / Earmarking Reporting § 200.329
Corrective Action Planned: This was first brought to the Authority’s attention in the current year. The Authority is working towards submitting appropriate reports. Anticipated Completion Date: Ongoing Contact Person Responsible: Jennie Weary, Treasurer/Secretary
Corrective Action Planned: This was first brought to the Authority’s attention in the current year. The Authority is working towards submitting appropriate reports. Anticipated Completion Date: Ongoing Contact Person Responsible: Jennie Weary, Treasurer/Secretary
View Audit 343111
Loysville Village Municipal Authority
PA
Procurement, Suspension & Debarment § 200.318 § 200.320
Corrective Action Planned: The federal project that has been in the works for multiple years, and, as a result, the Authority determined established procurement procedures would not be written and approved. The Authority did not make this decision in haste. The Authority met compliance guidelines fo...
Corrective Action Planned: The federal project that has been in the works for multiple years, and, as a result, the Authority determined established procurement procedures would not be written and approved. The Authority did not make this decision in haste. The Authority met compliance guidelines for the procedures of items during the project. What we lack is an approved written document, which at this time is something we do not have the resources to undertake. Anticipated Completion Date: Ongoing Contact Person Responsible: Jennie Weary, Treasurer/Secretary
View Audit 343111
Finding 523663 (2024-001)
Significant Deficiency 2024
Pentecostal Theological Seminary
TN
Questioned Costs Student Financial Aid
Management concurs with the finding and the auditor's recommendation to make timely calculations to determine if a refund of Title IV funds is required when a student withdraws. The return of Title IV funds to the U.S. Department were made, but not within the required 45 days. The Seminary has rev...
Management concurs with the finding and the auditor's recommendation to make timely calculations to determine if a refund of Title IV funds is required when a student withdraws. The return of Title IV funds to the U.S. Department were made, but not within the required 45 days. The Seminary has reviewed our procedures to prevent future late returns of Title IV funds. The return of Title IV funds was resolved as June 30, 2024. The Seminary is continuing to review our processes for the return of Title IV funds. We have established procedures to notify the person(s) responsible for calculating if a reunds needs to be made and another person to oversee the process, review the calculation and make sure the funds are returned in a timely manner.
View Audit 343080 Questioned Costs: $1
Finding 523662 (2024-241)
Significant Deficiency 2024
Bais Tova, Inc.
NJ
Subrecipient Monitoring
Bais Tova, Inc. respectfully submits the following corrective action plan for the year ended June 30, 2024 Finding 24-1: The School’s net cash resources exceeded three months average expenditures at the end of the year. Recommendation: To keep monitoring the net cash resources throughout the yea...
Bais Tova, Inc. respectfully submits the following corrective action plan for the year ended June 30, 2024 Finding 24-1: The School’s net cash resources exceeded three months average expenditures at the end of the year. Recommendation: To keep monitoring the net cash resources throughout the year to ensure that it does not exceed three months average expenditures. Action Taken: Since being made aware of this issue, the School’s administrator has begun to routinely monitor the net cash resources to ensure that it does not exceed three months average expenditures. As such, the required correction actions have been implemented. Implementation Date Corrective Action Plan has been implemented as of December 17, 2024. Person Responsible for Implementation: Yonasan Sanders, the Administrator, is the responsible party for implementation of the CAP. Telephone number: (732) 901-3913.
View Audit 343078
Finding 523661 (2024-001)
Significant Deficiency 2024
YWCA Delaware Inc.
DE
Internal Control / Segregation of Duties Reporting
YWCA Delaware, Inc. will implement procedures and policies to enable it to identify the required reporting requirements for federal awards throughout the year and at year end and ensure all reports are filed timely and accurately.
YWCA Delaware, Inc. will implement procedures and policies to enable it to identify the required reporting requirements for federal awards throughout the year and at year end and ensure all reports are filed timely and accurately.
View Audit 343074
Finding 523659 (2024-002)
Significant Deficiency 2024
Treasure Valley Community College
OR
Student Financial Aid Special Tests & Provisions Reporting
To address the discrepancies, TVCC has taken the following actions: 1. Properly updated the enrollment status of each of the three (3) identified students in the National Student Clearinghouse (NSC) via NSC’s “Student Lookup” tool. 2. Identified and implemented a mechanism to correct the enrollment...
To address the discrepancies, TVCC has taken the following actions: 1. Properly updated the enrollment status of each of the three (3) identified students in the National Student Clearinghouse (NSC) via NSC’s “Student Lookup” tool. 2. Identified and implemented a mechanism to correct the enrollment status issues caused by CPCC issuance. 3. Assigned a dedicated NSC staff member to process enrollment report submissions and resolve errors. 4. The Registrar’s Office and Financial Aid Office , in collaboration with the Enterprise Systems Support Analyst, are implementing an internal audit tool to better screen enrollment and graduate reports before submission to NSC.
View Audit 343072
Finding 523657 (2024-004)
Significant Deficiency 2024
Board of Education of the City of Peoria
IL
Reporting Significant Deficiency Internal Control / Segregation of Duties
The District will review the work performed by the individual preparing the reports before submission.
The District will review the work performed by the individual preparing the reports before submission.
View Audit 343048
Finding 523631 (2024-001)
Material Weakness 2024
Lgbt Life Center
VA
Procurement, Suspension & Debarment
Planned Corrective Action: To correct this deficiency, the Organization has put this planned corrective action into place. Management is creating a written procurement policy that will be followed for all future expenditures as required. Name of Contact Person: Stacie Walls, Chief Executive Officer
Planned Corrective Action: To correct this deficiency, the Organization has put this planned corrective action into place. Management is creating a written procurement policy that will be followed for all future expenditures as required. Name of Contact Person: Stacie Walls, Chief Executive Officer
View Audit 343024
Finding 523626 (2024-004)
Significant Deficiency 2024
Village of Bethany
IL
Reporting
Village of Bethany does not believe a Corrective Action Plan is needed for Findings 24-02 and 24-04 - Financial Reporting. Village of Bethany has implemented as many controls over financial reporting as possible given the number of personnel and the budget available.
Village of Bethany does not believe a Corrective Action Plan is needed for Findings 24-02 and 24-04 - Financial Reporting. Village of Bethany has implemented as many controls over financial reporting as possible given the number of personnel and the budget available.
View Audit 343019
Finding 523625 (2024-003)
Significant Deficiency 2024
Village of Bethany
IL
Internal Control / Segregation of Duties
Village of Bethany does not believe a Corrective Action Plan is needed for Findings 24-01 and 24-03 - Segregation of Duties. Village of Bethany has segregated as many duties as possible given the number of personnel and the budget available.
Village of Bethany does not believe a Corrective Action Plan is needed for Findings 24-01 and 24-03 - Segregation of Duties. Village of Bethany has segregated as many duties as possible given the number of personnel and the budget available.
View Audit 343019
Finding 523623 (2024-002)
Material Weakness 2024
Union Township School Corporation
IN
Procurement, Suspension & Debarment § 200.303
FINDING 2024-002 Finding Subject: Special Education Cluster - Suspension and Debarment Summary of Finding: Material Weakness, Other Matters Contact Person Responsible for Corrective Action: Allen Cochran Contact Phone Number and Email Address: 219-759-2531, acochran@union.k12.in.us Views of Responsi...
FINDING 2024-002 Finding Subject: Special Education Cluster - Suspension and Debarment Summary of Finding: Material Weakness, Other Matters Contact Person Responsible for Corrective Action: Allen Cochran Contact Phone Number and Email Address: 219-759-2531, acochran@union.k12.in.us Views of Responsible Officials: We concur with the finding Description of Corrective Action Plan: The Business Manager will work with the Special Education Coop to ensure compliance with the Suspension and Debarment requirement. Anticipated Completion Date: February 28, 2025
View Audit 343018
Finding 523621 (2024-001)
Significant Deficiency 2024
Central Alabama Community College
AL
Student Financial Aid Reporting
Management agrees with the finding. The College has controls in place to ensure proper and timely reporting to the third-party service provider. The exceptions included above reflected incorrect enrollment statuses on the Banner report due to unofficial withdrawals by the students. The College is c...
Management agrees with the finding. The College has controls in place to ensure proper and timely reporting to the third-party service provider. The exceptions included above reflected incorrect enrollment statuses on the Banner report due to unofficial withdrawals by the students. The College is currently working with their third-party service provider and the Alabama Community College System (ACCS) to ensure the enrollment status of the students is properly reflected on the Banner reports moving forward. We are currently working with ACCS and the National Student Clearinghouse (NSC) to ensure the statuses of the students are reported correctly. 1)The end of term enrollment status reporting process will be ran after the unofficial withdrawals have been completed. 2) The Banner report will be reviewed for accuracy to ensure the unofficially withdrawn students have the correct enrollment status. 3)All Banner reports sent to NSC will be kept on the shared drive to document timely reporting along with the dates reported. 4) All NSC error reports will be downloaded to document the timely review of errors.
View Audit 343004
Finding 523620 (2024-002)
Significant Deficiency 2024
Reading Muhlenberg Career & Technology Center
PA
Reporting Subrecipient Monitoring Significant Deficiency
2024-002 REPORTING - SIGNIFICANT DEFICIENCY Condition During the year ended June 30, 2024, the Center submitted a report for the funds used during the year ended June 30, 2023. The report submitted by the Center contained expenditure amounts that did not agree to the final amounts reported on the s...
2024-002 REPORTING - SIGNIFICANT DEFICIENCY Condition During the year ended June 30, 2024, the Center submitted a report for the funds used during the year ended June 30, 2023. The report submitted by the Center contained expenditure amounts that did not agree to the final amounts reported on the schedule of expenditures of federal awards for the year ended June 30, 2023. Recommendation We recommend the Center continue updating its reporting procedures to use the most accurate information possible. In addition, the report should also be reviewed by an individual separate from the person compiling the information. Management Response The grant noted in the finding has since been finalized and a final Expenditure Report has been submitted to the State reflecting the correct total dollars spent. All grants will be tracked within the funding sources provided by the Pennsylvania Department of Education within the general ledger. Grant reporting will be reviewed along with the applicable support by the executive director or another party before being submitted.
View Audit 342994
Finding 523600 (2024-001)
Material Weakness 2024
Blackhawk School District
PA
Questioned Costs Procurement, Suspension & Debarment § 200.318 § 200.320
MANAGEMENT’S PLANNED CORRECTIVE ACTION: For noncompetitive procurement, the District will maintain records sufficient to detail the history of procurement. These records will include but are not limited to the rationale for the method of procurement, selection of contract type, contractor selection...
MANAGEMENT’S PLANNED CORRECTIVE ACTION: For noncompetitive procurement, the District will maintain records sufficient to detail the history of procurement. These records will include but are not limited to the rationale for the method of procurement, selection of contract type, contractor selection or rejection, and the basis for the contract price. The District’s timeframe for implementation is effective immediately. The District has a formal procurement policy for federal programs (#626) in place. The District hired a Business Manager effective with the 2024-2025 fiscal year who, in conjunction with the District’s Federal Program Coordinator, will be responsible for following the District’s existing procurement policy for federal programs, in particular related to this finding, the implementation of noncompetitive procurement procedures to ensure that they are followed appropriately. District Officials responsible for the implementation of the Corrective Action Plan: Dr. Johannah Vanatta, Superintendent and Erin Bluedorn, Business Manager.
View Audit 342986 Questioned Costs: $1
Finding 523599 (2024-002)
Significant Deficiency 2024
Women's Refugee Commission, Inc.
NY
Reporting § 200.510
Views of Responsible Officials and Planned Corrective Actions: We have improved our procedures to identify if the award is a pass-through federal award at the initial review stage, ensuring proper reporting on the Schedule of Expenditures of Federal Awards (SEFA).
Views of Responsible Officials and Planned Corrective Actions: We have improved our procedures to identify if the award is a pass-through federal award at the initial review stage, ensuring proper reporting on the Schedule of Expenditures of Federal Awards (SEFA).
View Audit 342984
Finding 523594 (2024-001)
Significant Deficiency 2024
Alternatives Homes 2005, Inc.
NJ
Special Tests & Provisions Cash Management HUD Housing Programs
Although the Project does not currently use an interest-bearing account for project funs, due to the ongoing operation of the program and continuous activity within the project funds account, any interest earned in such an account would be negligible. Management is in the process of evaluating this ...
Although the Project does not currently use an interest-bearing account for project funs, due to the ongoing operation of the program and continuous activity within the project funds account, any interest earned in such an account would be negligible. Management is in the process of evaluating this recommendation to determine the appropriate course of action.
View Audit 342940
Finding 523592 (2024-001)
Significant Deficiency 2024
Alternatives Homes 2004, Inc.
NJ
Special Tests & Provisions Cash Management HUD Housing Programs
Although the Project does not currently use an interest-bearing account for project funs, due to the ongoing operation of the program and continuous activity within the project funds account, any interest earned in such an account would be negligible. Management is in the process of evaluating this ...
Although the Project does not currently use an interest-bearing account for project funs, due to the ongoing operation of the program and continuous activity within the project funds account, any interest earned in such an account would be negligible. Management is in the process of evaluating this recommendation to determine the appropriate course of action.
View Audit 342939
Finding 523591 (2024-001)
Significant Deficiency 2024
Pennsylvania Housing Finance Agency
PA
Questioned Costs Cash Management HUD Housing Programs
U.S. Department of Housing and Urban Development 2024-001 Home Investment Partnerships Program – Assistance Listing No. 14.239 Recommendation: To ensure accountability with the required reporting, we recommend management review and update the procedure to establish consistent preparation, review, ...
U.S. Department of Housing and Urban Development 2024-001 Home Investment Partnerships Program – Assistance Listing No. 14.239 Recommendation: To ensure accountability with the required reporting, we recommend management review and update the procedure to establish consistent preparation, review, and submission of all program reports to ensure reporting requirements are being met. Such controls would ensure timely and accurate reporting being produced and optimum cash flow management. Explanation of disagreement with audit finding: There is no disagreement with the audit finding. Action taken in response to finding: PHFA will implement electronic time tracking, this will replace the current manual process of preparing timesheets that are entered into a database used to accumulate administrative expenses charged to federal programs. This will ensure the invoices submitted for reimbursement of program administration expenses are accurate. PHFA is currently in the process of implementing a Human Capital Management system that will allow employees to track the time they work on federal programs. Name of the contact person responsible for corrective action: Adrianne Trumpy, Director of Accounting Planned completion date for corrective action plan: July 1, 2025 If there are any questions regarding this plan, please call Adrianne Trumpy at 717.780.3823.
View Audit 342922 Questioned Costs: $1
Finding 523587 (2024-004)
Significant Deficiency 2024
Lyford Consolidated Independent School District
TX
Internal Control / Segregation of Duties Allowable Costs / Cost Principles Matching / Level of Effort / Earmarking § 200.303 § 200.430
Reference Number: 2024-004 Proper review of payroll charges to grant funds Corrective Action Plan: The District will review the current policies and procedures of internal controls over payroll charges related to federal awards and implement controls that will adequately monitor the activity charg...
Reference Number: 2024-004 Proper review of payroll charges to grant funds Corrective Action Plan: The District will review the current policies and procedures of internal controls over payroll charges related to federal awards and implement controls that will adequately monitor the activity charged to programs. Contact Person: Vicki Perez, CFO Implementation Time Frame: August 31, 2025
View Audit 342909
Finding 523584 (2024-001)
Significant Deficiency 2024
Regional Office of Education #3
IL
Allowable Costs / Cost Principles Cash Management Matching / Level of Effort / Earmarking
CONDITION: During the course of the audit, auditors noted 10 of the 25 (40%) quarterly expenditure reports required by the Illinois State Board of Education were not submitted timely. Seven of the quarterly expenditure reports were submitted between 2 and 4 days late, one quarterly expenditure repor...
CONDITION: During the course of the audit, auditors noted 10 of the 25 (40%) quarterly expenditure reports required by the Illinois State Board of Education were not submitted timely. Seven of the quarterly expenditure reports were submitted between 2 and 4 days late, one quarterly expenditure reports was submitted between 10 and 20 days late, and two quarterly expenditure report were submitted between 80 and 100 days late. For the federal program, auditors noted 3 of the 4 (75%) quarterly expenditure reports required by the Illinois State Board of Education were not submitted timely. One of the quarterly expenditure reports was submitted 2 days late, one of the quarterly expenditure reports was submitted 4 days late, and one of the quarterly expenditure reports was submitted 89 days late. PLAN: The Regional Office of Education #3 will submit timely expenditure reports. A system of calendar reminders as well as written procedures have been implemented. In addition, Regional Office of Education #3 has employed an additional bookkeeper to help spread the work load more evenly. ANTICIPATED DATE OF COMPLETION: Ongoing CONTACT PERSON: Ms. Julie Wollerman, Regional Superintendent
View Audit 342897
Finding 523583 (2024-001)
Significant Deficiency 2024
Mental Health Mental Retardation Authority of Brazos Valley
TX
Reporting Internal Control / Segregation of Duties
Audit Finding 2024-1: During the audit it was noted that certain general ledger accounts were not analyzed and reconciled on a timely basis. Management Response: The Center continued to experience turnover in some key accounting positions. Additionally, there were new programs with new software up...
Audit Finding 2024-1: During the audit it was noted that certain general ledger accounts were not analyzed and reconciled on a timely basis. Management Response: The Center continued to experience turnover in some key accounting positions. Additionally, there were new programs with new software updates that staff needed to get familiar with. The slow Medicaid Renewal process caused Havoc with the reconciliation process for Several Medicaid, HCS and TXHMLV Accounts. The Renewal Process went from 30 to 90 days in the recent past to well over a year in many instances, complicating the reconciliation process. Management continues to train existing employees on significant accounting issues and recent Medicaid Renewals will ensure that material general ledger accounts are reconciled monthly.
View Audit 342892
Kentucky Wesleyan College
KY
Student Financial Aid Reporting Matching / Level of Effort / Earmarking
The College will have the Director of Financial Aid to send the post-withdrawal letter the same day as performing the return of funds calculations which will be well within the 45 day requirement. If a post-withdrawal letter is to be sent, it will be recorded and logged on the same spreadsheet the F...
The College will have the Director of Financial Aid to send the post-withdrawal letter the same day as performing the return of funds calculations which will be well within the 45 day requirement. If a post-withdrawal letter is to be sent, it will be recorded and logged on the same spreadsheet the Financial Aid Office tracks withdrawals. Completion date: 2/15/2025. Responsible staff: Crystal Hamilton, Director of Financial Aid
View Audit 342864
Finding 523564 (2024-006)
Significant Deficiency 2024
Kentucky Wesleyan College
KY
Questioned Costs Student Financial Aid Matching / Level of Effort / Earmarking
The College has reviewed it’s policies and procedures related to return of funds calculations. When a student wants to withdraw from the College, the student will complete an online withdrawal form. Once the form is completed, an electronic copy of the form is sent to several offices, Financial Aid ...
The College has reviewed it’s policies and procedures related to return of funds calculations. When a student wants to withdraw from the College, the student will complete an online withdrawal form. Once the form is completed, an electronic copy of the form is sent to several offices, Financial Aid being included. The Financial Aid Office will use the date on the electronic withdraw form in the Return of Title IV calculation. Completion date: 2/15/2025. Responsible staff: Crystal Hamilton, Director of Financial Aid
View Audit 342864 Questioned Costs: $1
Finding 523559 (2024-005)
Significant Deficiency 2024
Kentucky Wesleyan College
KY
Questioned Costs Student Financial Aid Reporting
The College is not an attendance taking school and will not be using last date attended, but the College has implemented procedure to use the last date of an academic activity as standard for a non-attendance taking school. At the end of each semester, the College has put a procedure in place to rev...
The College is not an attendance taking school and will not be using last date attended, but the College has implemented procedure to use the last date of an academic activity as standard for a non-attendance taking school. At the end of each semester, the College has put a procedure in place to review all grades within 7 business days of final grades being reported. Once reviewed, the Director of Financial Aid will send an email to all faculty for the student to request that last date of an academic activity for on-ground students. For online students, the Director of Online Learning will provide the last date an academic activity recorded in the online platform. Once the last date of academic activity has been provided to the Financial Aid Office, that date will be used in the return of funds calculation. The College will process all return of funds calculations before the standard 45 day timeframe. Completion date: 2/15/2025. Responsible staff: Crystal Hamilton, Director of Financial Aid
View Audit 342864 Questioned Costs: $1
Kentucky Wesleyan College
KY
Student Financial Aid Matching / Level of Effort / Earmarking Special Tests & Provisions
The Registrar’s Office will review the enrollment roster before the information is uploaded to National Student Clearinghouse and will do a second a review of the report that the National Student Clearinghouse will populate upon processing the enrollment roster. The Registrar’s Office will send enro...
The Registrar’s Office will review the enrollment roster before the information is uploaded to National Student Clearinghouse and will do a second a review of the report that the National Student Clearinghouse will populate upon processing the enrollment roster. The Registrar’s Office will send enrollment rosters every 30 days to the National Student Clearinghouse (NSC). Graduate roster will be sent to the National Student Clearinghouse within 60 days of degree completion. National Student Clearinghouse will then send the information to NSLDS for the information in NSLDS to be updated. Completion date 2/15/2025. Responsible staff: Margaret Smith, Registrar
View Audit 342864
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