Corrective Actions Taken or Planned 1. Title I Expenditure Documentation • The District has implemented a dedicated Title I expenditure tracking and documentation system. All Title I expenditures must now be supported by an approved purchase order, invoice, receipt, or equivalent documentation, revi...
Corrective Actions Taken or Planned 1. Title I Expenditure Documentation • The District has implemented a dedicated Title I expenditure tracking and documentation system. All Title I expenditures must now be supported by an approved purchase order, invoice, receipt, or equivalent documentation, reviewed by the Title I program coordinator prior to payment. • A pre-payment checklist specific to federal program expenditures has been created and will be completed for each Title I transaction to confirm allowability and documentation prior to disbursement. • The Finance Director will conduct a monthly review of Title I expenditures to verify that all transactions are properly documented and allowable under 2 CFR Part 200 and the terms of the award. 2. Indirect Cost Rate Compliance • The District has identified the cause of the $6,867 excess indirect cost claim and has taken steps to ensure that future indirect cost claims do not exceed the approved rate. The District will review the approved indirect cost rate at the beginning of each grant year and establish an internal cap to prevent over-claiming. • The Finance Director will reconcile indirect cost claims against the approved rate on a quarterly basis and will make adjustments in the same grant year if an overage is identified. • The District will work with the Arkansas Department of Education to address the $6,867 in questioned indirect costs identified in this finding and will comply with any required repayment or reallocation. 3. Staff Training on Federal Award Requirements • The District will provide training to all staff involved in administering federal awards, including Title I, on requirements under 2 CFR Part 200, including allowable costs, documentation standards, and internal controls over federal expenditures. • Training will be conducted prior to the start of each grant year and documented with sign-in sheets retained on file. 4. Ongoing Monitoring • The District will engage AMS Impact Group to perform periodic internal compliance reviews of Title I and other major federal program expenditures to identify and address documentation or allowability issues on a timely basis, prior to the annual audit. • Results of internal reviews will be presented to the Superintendent and, as appropriate, the Board of Directors.