Corrective Action Plans

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Type of Finding: Material Weakness in Internal Controls over Compliance- Cash Management Recommendation: We recommend that management ensure that all invoices are reviewed and approved before submission. Explanation of Disagreement with Audit Finding: There is no disagreement with the audit finding....
Type of Finding: Material Weakness in Internal Controls over Compliance- Cash Management Recommendation: We recommend that management ensure that all invoices are reviewed and approved before submission. Explanation of Disagreement with Audit Finding: There is no disagreement with the audit finding. Action taken in response to finding: Management has implemented a policy which requires each drawdown to be reviewed and to be based only on expenses incurred for the period, prohibiting the use of a straight-line calculation to draw down funds. Invoices are also approved by the CFO or CEO prior to submission. Name of the contact person responsible for corrective action: Regan Kelly, CEO of Net Treatment Services, Inc. dba: NET Community Care (215) 451-7000 Planned completion date for corrective action plan: December 31, 2026.
Type of Finding: Material Weakness in Internal Control over Compliance- Cash Management Recommendation: We recommend that management ensure that all drawdowns are reviewed and approved before submission. Explanation of Disagreement with Audit Finding: There is no disagreement with the audit finding....
Type of Finding: Material Weakness in Internal Control over Compliance- Cash Management Recommendation: We recommend that management ensure that all drawdowns are reviewed and approved before submission. Explanation of Disagreement with Audit Finding: There is no disagreement with the audit finding. Action taken in response to finding: Management has implemented a policy which requires each drawdown to be reviewed and to be based only expenses incurred for the period, prohibiting the use of a straight-line calculation to draw down funds. Invoices are also approved by the CFO or CEO prior to submission. Name of the contact person responsible for corrective action: Regan Kelly, CEO of NorthEast Treatment Centers, Inc. at (215) 451-7000 Planned completion date for corrective action plan: December 31, 2026
Coronavirus State and Local Fiscal Recovery Funds – Assistance Listing No. 21.027 – Cash Disbursements Recommendation: We recommend the County strengthen internal controls over the review process of disbursements. This can include ensuring it is clear what documentation is required to support approv...
Coronavirus State and Local Fiscal Recovery Funds – Assistance Listing No. 21.027 – Cash Disbursements Recommendation: We recommend the County strengthen internal controls over the review process of disbursements. This can include ensuring it is clear what documentation is required to support approval. Explanation of disagreement with audit finding: There is no disagreement with the audit finding. Action taken in response to finding: The county will ensure that documented reviews are completed and retained. Name of the contact persons responsible for corrective action: Jill Johnson, Finance Manager, and Department Heads and Elected Officials Planned completion date for corrective action plan: November 30, 2025
Coronavirus State and Local Fiscal Recovery Funds – Assistance Listing No. 21.027 – Reporting Recommendation: We recommend the County perform a reconciliation of the project details reported to the expenditure detail and procurement amounts awarded detail used to support the SEFA, and these reconcil...
Coronavirus State and Local Fiscal Recovery Funds – Assistance Listing No. 21.027 – Reporting Recommendation: We recommend the County perform a reconciliation of the project details reported to the expenditure detail and procurement amounts awarded detail used to support the SEFA, and these reconciliations be reviewed, to ensure accuracy and completeness of the reporting. Explanation of disagreement with audit finding: There is no disagreement with the audit finding. Action taken in response to finding: The county will perform a reconciliation of the project details reported to the expenditure detail and procurement amounts awarded detail used to support the SEFA, and these reconciliations be reviewed, to ensure accuracy and completeness of the reporting. Name of the contact persons responsible for corrective action: Jill Johnson, Finance Manager, and Department Heads and Elected Officials Planned completion date for corrective action plan: November 30, 2025
Finding 2024-002: Preparation of the Schedule of Expenditures of Federal Awards, Material weakness/other matter noncompliance: Corrective Actions Taken or Planned: Management will review its year-end processes and its grant-related internal controls with a specific focus on accrual-basis auditing re...
Finding 2024-002: Preparation of the Schedule of Expenditures of Federal Awards, Material weakness/other matter noncompliance: Corrective Actions Taken or Planned: Management will review its year-end processes and its grant-related internal controls with a specific focus on accrual-basis auditing requirements to ensure that such errors do not occur in the future. Anticipated completion date is June 30, 2025, by the Business Office, Anthony Corsi, Business Manager and Chief of School Business Official
Management’s Response The District concurs with the audit finding and is taking immediate steps to strengthen internal controls regarding federal equipment inventory. The following corrective actions will be implemented: • Collaboration & Compliance: The Business Office is currently working closely ...
Management’s Response The District concurs with the audit finding and is taking immediate steps to strengthen internal controls regarding federal equipment inventory. The following corrective actions will be implemented: • Collaboration & Compliance: The Business Office is currently working closely with the Federal Programs Director/Coordinator to ensure all federal compliance measures are rigorously met. • Inventory Tracking System: The Business Office has developed and implemented a robust inventory tracking and asset-tagging system to accurately monitor all items purchased with federal funds. At a minimum, this system will track item descriptions, physical locations, useful life, and disposal dates. • Policy Review: The Board of Trustees will review and update current board policy to ensure full alignment with Uniform Guidance procurement and equipment standards. • Annual Oversight: The Federal Programs Director will maintain all inventory records and provide them in their entirety to the Business Manager at the end of each fiscal year. The Business Manager will conduct a comprehensive review of these records to verify accuracy and completeness
To address the finding, the Authority has implemented corrective actions that include establishing a formal year-end SEFA preparation and review process involving Accounting and Grant Program Mangers; reconciling federal expenditures reported on the SEFA to the general ledger and year end accruals, ...
To address the finding, the Authority has implemented corrective actions that include establishing a formal year-end SEFA preparation and review process involving Accounting and Grant Program Mangers; reconciling federal expenditures reported on the SEFA to the general ledger and year end accruals, reviewing active federal awards at fiscal year-end to identify eligible expenditures that may not have been reported; Revising the Grants Management Procedures Manual to formalize year-end cutoff, review, reconciliation, and approval procedures prior to SEFA issuance. These procedures will be incorporated into the FY26 year-end close and reporting process.
1. Provide additional training to accounting personnel on the updated accounting system (Aplos) and the current chart of accounts. Target: August 31, 2026. 2. Implement a review process to verify proper coding of expenditures, particularly following system changes or chart-of-account updates, with s...
1. Provide additional training to accounting personnel on the updated accounting system (Aplos) and the current chart of accounts. Target: August 31, 2026. 2. Implement a review process to verify proper coding of expenditures, particularly following system changes or chart-of-account updates, with sign-off by the Finance Director. Target: September 31, 2026. 3. Perform periodic (at least quarterly) reconciliations and monitoring procedures between the Aplos general ledger and the grant financial reporting system (Airtable/Euna) to detect and correct misclassifications in a timely manner, beginning Q3 2026.
The following corrective action plan is the same plan implemented in response to Finding 2024-002, as both findings arise from the same underlying SEFA completeness issue: 1. Beginning with the fiscal year 2025 SEFA, the Foundation will compile the SEFA, and provide supporting documentation to the a...
The following corrective action plan is the same plan implemented in response to Finding 2024-002, as both findings arise from the same underlying SEFA completeness issue: 1. Beginning with the fiscal year 2025 SEFA, the Foundation will compile the SEFA, and provide supporting documentation to the auditors, directly from experts of its grant financial reporting system (Airtable, mirroring DED's Euna/Amplifund system) reflecting all submitted grant-marked expenditures, approved and pending, rather than from Aplos records marked as DED-approved with an adjusted fund source. Target: September 30, 2026. 2. Develop and document a formal SEFA preparation checklist that reconciles federal expenditures from the general ledger, the grant reporting system (Amplifund/Euna) export, the deferred revenue schedule, and cash receipts prior to submission to auditors. Target: September 30, 2026. 3. Designate the Finance Director as the primary reviewer of the SEFA, with a mandatory pre-submission reconcilitation sign-off process. Target: September 30, 2026. 4. Provide targeted training to finance staff on Single Audit requirements, ARPA SLFRF cost-reimbursement grant accounting under 2 CFR Part 200, and SEFA prepataion using the grant reporting system of record. Target: August 31, 2026. 5. Engage the Foundation's auditors for a pre-audit SEFA review consultation in advance of the fiscal year 2025 audit to validate the revised approach.
Description of Finding: The School did not submit the Single Audit Reporting Package to the FAC or the PDE prior to the March 31, 2025, deadline. Statement of Concurrence or Nonconcurrence: the School acknowledges the finidng related to the late remittance of the Single Audit Reporting Package to th...
Description of Finding: The School did not submit the Single Audit Reporting Package to the FAC or the PDE prior to the March 31, 2025, deadline. Statement of Concurrence or Nonconcurrence: the School acknowledges the finidng related to the late remittance of the Single Audit Reporting Package to the FAC and the PDE. The late submission resulted frm inadequate monitoring of regulatory reporting deadlines and the absence of a formal process for tracking, reviewing, and submitting the Single Audit REporting Package. Responsibilities for completing and submitting the package were not clearly documented, and there was no secondar review to verify that all required submissions had been completed on time. Corrective Action: The School will remit the Single Audit Reporting Package to the FAC and the PDE within 30 days of when the June 30, 2024 audit is completed and issued. The School will retain documentation of the submission and confirmation of receipt. Moving forward the School will develop and maintain a compliance calendar identifying all federal and state reporting. The School will develop written proce-dures outlining the steps for preparing, reviewing, approving, and submitting the Single Audit Reporting Package deadlines, including Single Audit submission requirements. Projected Completion Date: The School has hired an outside accounting and management firm effective July 1, 2025. The School is cur-rently working with the firm on the corrective actions outlined here. The School will remit the Single Audit Reporting Package to the FAC and the PDE, and develop written policies as outlined above within 30 days from the issuance of the June 30, 2024 audit.
Description of Finding: ESSER funds were expended during the fiscal year ended June 30, 2024, however the ESF - ESSER Recipient Data Collection Form 0MB PRA Number: 0MB No. 1810-0749 was not filed. Corrective Action: As of March 2026, the Business Manager is completing the annual performance report....
Description of Finding: ESSER funds were expended during the fiscal year ended June 30, 2024, however the ESF - ESSER Recipient Data Collection Form 0MB PRA Number: 0MB No. 1810-0749 was not filed. Corrective Action: As of March 2026, the Business Manager is completing the annual performance report. The School will ensure that the required report is completed and submitted, as applicable, in accordance with the reporting requirements established by the Department of Education and the applicable pass-through entity. To address this finding going forward, the School, with assistance from its contracted accounting and management firm, will review grant agreements, award documents, funding agency communications, and applicable compliance requirements for new and existing federal grants to identify required reports and reporting deadlines. The School and the contracted accounting and management firm will coordinate to ensure that federal grant revenue, expenditures, planned expenditures, and other required data are maintained in a manner that supports timely and accurate reporting. This will include tracking grant activity in the general ledger and retaining supporting documentation needed to complete required grant reports. Management will review required federal grant reports before submission, when applicable, to ensure the reports are complete, accurate, and supported by documentation. Documentation of submission and management review will be retained. Projected Completion Date: The School has hired an outside accounting and management firm effective July 1, 2025. The School is current-ly working with the firm on the corrective actions outlined here. The School will remit the required reporting as outlined above as soon as possible, but no later than December 31, 2026.
Description of Finding: During testing it was noted the School purchased fixed assets over the capitalization threshold using ARP ES-SER funds for assets which differed from the ones previously approved. No revised budgets were submitted to receive approval for these fixed assets. Statement of Concu...
Description of Finding: During testing it was noted the School purchased fixed assets over the capitalization threshold using ARP ES-SER funds for assets which differed from the ones previously approved. No revised budgets were submitted to receive approval for these fixed assets. Statement of Concurrence or Nonconcurrence: The School acknowledges the findings related to equipment purchases funded with ARP ESSER funds and recognizes the importance of complying with federal procurement, prior approval, inventory, and reporting requirements for equipment and capita lexpenditures. The School understands that capital expensitures for equipment require proper review and, when applicable, prior written approval from the federal awarding agency or pass-thorugh entity before purchase. Corrective Action: To address the finding, the School, with assistance from its contracted accounting and management firm, will strenghen procedures for identifying equipment and capital assests purchases funded with federal funds. The contracted accounting and management firm has a process in place for identifying equipment purhcases funded with federal awards and will assist the School in applying this process to federal grant purchases. Because the contracted accounting and management firm assists the School with the management of its federal grants, the firm will also assist the School with procurement, inventory, and reporting requirements related to federally funded equipment purchases. This sup-port will include reviewing proposed equipment purchases before purchase, identifying whether the purchase is included in an approved grant budget, determining whether budget revisions or prior approvals are required, and helping ensure that required approvals are obtained and documented before the purchase is made. The School will maintain property records for equipment purchased with federal funds. The School will also implement procedures to ensure that a physical inventory of federally funded equipment is performed at least once eve-ry two years, or more frequently if required by the applicable grant or School policy. The results of the inventory will be compared to the property records, and any discrepancies will be researched and resolved in a timely manner. For future federally funded equipment purchases, the School and the contracted accounting and management firm will review the approved grant budget and supporting grant documentation before the purchase is made. If the proposed equipment differs from the items previously approved, the School will submit any required budget revision or request for prior approval to the applicable pass-through entity before proceeding with the purchase.
Description of Finding: The School failed to properly identify all federal grant expenditures and related information required by Uniform Grant Guidance to be reported in the June 30, 2024 schedule of expenditures of federal awards. Statement of Concurrence or Nonconcurrence: The School acknowledges...
Description of Finding: The School failed to properly identify all federal grant expenditures and related information required by Uniform Grant Guidance to be reported in the June 30, 2024 schedule of expenditures of federal awards. Statement of Concurrence or Nonconcurrence: The School acknowledges the audit finding related to internal controls over the preparation of the Schedule of Expenditures of Federal Awards. The School recognizes the importance of properly identifying and reporting all federal award expenditures in accordance with the Uniform Guidance. Corrective Action: To address this finding, the School, with assistance from its contracted accounting and management firm, will track federal award revenues and expenditures separately in the general ledger. The School and the contracted accounting and management firm will use appropriate general ledger accounts, grant codes, project codes, or other tracking mechanisms to separately identify federal award activity from state, local, and other non-federal activity. The School, with assistance from the contracted accounting and management firm, will prepare a Schedule of Expenditures of Federal Awards at the end of each fiscal year, as required. The schedule will be prepared using the federal award revenues and expenditures tracked in the general ledger and will be reviewed against available supporting documentation, including grant award documents, reimbursement requests, drawdown records, funding agency reports, and other applicable grant documentation. The School will maintain supporting documentation for the amounts reported on the Schedule of Expenditures of Federal Awards. Management will review the schedule for completeness and accuracy before it is provided to the auditors. Projected Completion Date: The School has hired an outside accounting and management firm effective July 1, 2025. The School is currently working with the firm on the corrective actions outlined here. The School does not anticipate a single audit requirement moving forward.
Franklin County Department of Job and Family Services will revise all subaward and contract boilerplates issued post July 1, 2026, to reflect that any deviations from the stated invoice submission schedule must be authorized in writing by FCDJFS. Additionally, internal process and training documents...
Franklin County Department of Job and Family Services will revise all subaward and contract boilerplates issued post July 1, 2026, to reflect that any deviations from the stated invoice submission schedule must be authorized in writing by FCDJFS. Additionally, internal process and training documents will be revised to align with this process. FCDJFS staff responsible for federal subawards and contracts will be trained on the new process by or before July 1, 2026.
A Corrective Improvement Plan (CIP) has been submitted, and the subrecipient is actively working to complete the outstanding annual audits for fiscal years 2019 through 2025. Additionally, the current risk assessment process is being revised to place greater emphasis on the completion of required an...
A Corrective Improvement Plan (CIP) has been submitted, and the subrecipient is actively working to complete the outstanding annual audits for fiscal years 2019 through 2025. Additionally, the current risk assessment process is being revised to place greater emphasis on the completion of required annual audits for the preceding year. If an audit has not been completed when applicable, the subrecipient will be classified as high risk. As a result, the subrecipient will be subject to an annual monitoring review conducted by our monitoring team.
Views of Responsible Officials: Management acknowledges this finding, which is a repeat of finding 2023-004. While management believes that appropriate review and approval of drawdown requests occurred during the fiscal year, we recognize that the lack of documented evidence constitutes a control we...
Views of Responsible Officials: Management acknowledges this finding, which is a repeat of finding 2023-004. While management believes that appropriate review and approval of drawdown requests occurred during the fiscal year, we recognize that the lack of documented evidence constitutes a control weakness. ICFJ will implement a formal drawdown request procedure requiring that each request be accompanied by a supporting calculation schedule and documented evidence of independent review and approval, evidenced by signature and date, prior to submission to the funder. All drawdown documentation will be filed centrally and maintained for audit retrieval.  Anticipated completion date: 9/30/26  Responsible position: Chief Financial Officer
Views of Responsible Officials and Planned Corrective Actions: Management acknowledges this finding, which is a repeat of finding 2023-003. ICFJ believes that all required reports were submitted to the Federal Government as required; however, we recognize that the inability to retrieve documentation...
Views of Responsible Officials and Planned Corrective Actions: Management acknowledges this finding, which is a repeat of finding 2023-003. ICFJ believes that all required reports were submitted to the Federal Government as required; however, we recognize that the inability to retrieve documentation during the audit is a control deficiency that must be addressed. ICFJ will implement a centralized document management system for all financial and programmatic reports, with a standardized filing protocol that includes confirmation of submission, submission date, and the name of the preparer and approver. Reports will be filed immediately upon submission and will be accessible for audit and compliance purposes.  Anticipated completion date: 9/30/26  Responsible position: Chief Financial Officer
Views of Responsible Officials: Management acknowledges the three instances noted where timesheet allocations did not agree to the general ledger postings. The errors have been reviewed and corrected. ICFJ will implement a secondary review procedure whereby payroll postings are compared against appr...
Views of Responsible Officials: Management acknowledges the three instances noted where timesheet allocations did not agree to the general ledger postings. The errors have been reviewed and corrected. ICFJ will implement a secondary review procedure whereby payroll postings are compared against approved timesheets prior to finalization each pay period. Any discrepancies will be resolved before entries are posted to the general ledger.  Anticipated completion date: 9/30/26  Responsible position: Chief Financial Officer
Views of Responsible Officials: Management acknowledges the conditions noted in this finding. The delays in audit completion and account reconciliations were primarily attributable to significant staff transition within the accounting department during the fiscal year. ICFJ has since stabilized its ...
Views of Responsible Officials: Management acknowledges the conditions noted in this finding. The delays in audit completion and account reconciliations were primarily attributable to significant staff transition within the accounting department during the fiscal year. ICFJ has since stabilized its accounting function and is committed to implementing a formal monthly close process to ensure timely and accurate financial reporting going forward. A monthly close checklist will be developed and maintained, with documented evidence of review and approval. All financial and compliance documents will be filed in a centralized, organized system to permit prompt retrieval.  Anticipated completion date: 12/31/26  Responsible position: Chief Financial Officer
Views of Responsible Officials: Management acknowledges the condition noted regarding the pre-award risk assessment. ICFJ is committed to ensuring that all subrecipient monitoring procedures are followed consistently and documented completely. Going forward, a pre-award risk assessment will be compl...
Views of Responsible Officials: Management acknowledges the condition noted regarding the pre-award risk assessment. ICFJ is committed to ensuring that all subrecipient monitoring procedures are followed consistently and documented completely. Going forward, a pre-award risk assessment will be completed and approved for all subrecipients prior to execution of any subaward agreement. ICFJ will also ensure that all subrecipient reporting includes the name and date of the submitter and reviewer, and that applicable RCA audits are obtained and reviewed annually with documentation of that review maintained on file.  Anticipated completion date: 9/30/26  Responsible position: Chief Financial Officer
Late Submission of Audit Report to the Federal Clearinghouse
Late Submission of Audit Report to the Federal Clearinghouse
Criteria: Uniform Guidance, Audits of States, Local Governments, and Non-Profit Organizations, §.320, and Uniform Guidance 2 CFR 200.512 requires the Agency to submit its Single Audit Reporting Package to the Federal Audit Clearinghouse no later than nine months after fiscal year end.
Criteria: Uniform Guidance, Audits of States, Local Governments, and Non-Profit Organizations, §.320, and Uniform Guidance 2 CFR 200.512 requires the Agency to submit its Single Audit Reporting Package to the Federal Audit Clearinghouse no later than nine months after fiscal year end.
Condition: The federal reporting deadline for the Agency's Single Audit Reporting Package was June 30, 2025; however, the Agency did not issue its Single Audit Reporting Package until July 2026.
Condition: The federal reporting deadline for the Agency's Single Audit Reporting Package was June 30, 2025; however, the Agency did not issue its Single Audit Reporting Package until July 2026.
Cause: The Agency's lack of staff and constant turnover impaired its ability to provide its Single Audit Reporting Package to the Federal Audit Clearinghouse before the nine-month deadline.
Cause: The Agency's lack of staff and constant turnover impaired its ability to provide its Single Audit Reporting Package to the Federal Audit Clearinghouse before the nine-month deadline.
Effect: The late submission affects all federal programs the Agency administered; however, this finding does not result in a deficiency in internal control over compliance or noncompliance for the individual major federal awards programs, as this was not caused by the programs' administration.
Effect: The late submission affects all federal programs the Agency administered; however, this finding does not result in a deficiency in internal control over compliance or noncompliance for the individual major federal awards programs, as this was not caused by the programs' administration.
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