Corrective Action Plans

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The BGCNEO accounting staff will closely review expenditures to ensure costs were incurred within the applicable grant period, regardless of when the expenditure was paid.
The BGCNEO accounting staff will closely review expenditures to ensure costs were incurred within the applicable grant period, regardless of when the expenditure was paid.
Corrective Action Plan Tri-County Regional Planning Commission respectfully submits the following corrective action plan for the year ended December 31, 2025. The findings from the Single Audit Report Year Ended December 31, 2025 included in the schedule of findings and questioned costs are discusse...
Corrective Action Plan Tri-County Regional Planning Commission respectfully submits the following corrective action plan for the year ended December 31, 2025. The findings from the Single Audit Report Year Ended December 31, 2025 included in the schedule of findings and questioned costs are discussed below. Finding 2025-001: Procurement, Suspension, and Debarment Highway Planning and Construction – 20.205 Contact Person: Andrew W. Bomberger, AICP, Executive Director Recommendation: The Commission should review policies in place over Procurement, Suspension, and Debarment and establish procedures to identify clear roles for the review of vendors prior to a contract. Action: The Commission is in agreement with the finding and will ensure that internal controls over the suspension and debarment review are operating as designed. SAM.gov, or other accessible database, will be used by the Executive Director, or Associate Director or Administrative Coordinator as assigned, in future suspension and debarment reviews prior to contracting with vendors. Date for Completion: 5/14/2026
Interfund Transfers
Interfund Transfers
The Inter Program Due From and Inter Program Due To accounts representing the following programs: 1) Housing Choice Vouchers; 2) Mainstream Vouchers; 3) PIH Family Self-Sufficiency and 4) COCC, were not reconciled, during the fiscal year. Total interfund transfers were $47,160 during the fiscal year...
The Inter Program Due From and Inter Program Due To accounts representing the following programs: 1) Housing Choice Vouchers; 2) Mainstream Vouchers; 3) PIH Family Self-Sufficiency and 4) COCC, were not reconciled, during the fiscal year. Total interfund transfers were $47,160 during the fiscal year.
Comments on the Finding and Each Recommendation. Management concurs with the finding and the auditor’s recommendation that Springfield Metropolitan Housing Authority, should reconciled the Inter Program accounts on a monthly basis. In addition, interfund borrowings should be reimbursed within a reas...
Comments on the Finding and Each Recommendation. Management concurs with the finding and the auditor’s recommendation that Springfield Metropolitan Housing Authority, should reconciled the Inter Program accounts on a monthly basis. In addition, interfund borrowings should be reimbursed within a reasonable timeframe, during the operating cycle. By performing these procedures, the risk of incurring questioned costs will be significantly reduced.
Actions Taken on the Finding.
Actions Taken on the Finding.
Management will perform reconciliation monthly. A standard of operation will be written for this process.
Management will perform reconciliation monthly. A standard of operation will be written for this process.
Depository Agreement
Depository Agreement
The depository agreement between Springfield MHA and the financial institution expired on February 28, 2025.
The depository agreement between Springfield MHA and the financial institution expired on February 28, 2025.
Comments on the Finding and Each Recommendation. Management concurs with the finding and the auditor’s recommendation that Springfield Metropolitan Housing Authority, should maintained a signed depository agreement with a financial institution as a safeguard for federal funds and provide third party...
Comments on the Finding and Each Recommendation. Management concurs with the finding and the auditor’s recommendation that Springfield Metropolitan Housing Authority, should maintained a signed depository agreement with a financial institution as a safeguard for federal funds and provide third party rights to the Department of HUD.
Actions Taken on the Finding.
Actions Taken on the Finding.
Management was not aware of this agreement. Action has been taken to update this requirement.
Management was not aware of this agreement. Action has been taken to update this requirement.
Tenant Participation Funds
Tenant Participation Funds
There are three Resident Council bank accounts maintained by Springfield MHA; however, there are only two current written Tenant Participation Funds agreement. In addition, there was no evidence of Springfield MHA providing funds to the resident councils or providing technical assistance or training...
There are three Resident Council bank accounts maintained by Springfield MHA; however, there are only two current written Tenant Participation Funds agreement. In addition, there was no evidence of Springfield MHA providing funds to the resident councils or providing technical assistance or training to the resident councils, pertaining to budgeting and procurement rules.
Comments on the Finding and Each Recommendation. Management concurs with the finding and the auditor’s recommendation that upon executing the tenant participation funds agreement with a resident council, the PHA should provide funds to the duly elected resident councils, in accordance with the signe...
Comments on the Finding and Each Recommendation. Management concurs with the finding and the auditor’s recommendation that upon executing the tenant participation funds agreement with a resident council, the PHA should provide funds to the duly elected resident councils, in accordance with the signed agreement. In addition, the PHA should provide technical assistance or training to the resident councils, to ensure compliance with guidelines established by the Department of HUD. Furthermore, a tenant participation funds agreement should be established with the third resident council.
Actions Taken on the Finding.
Actions Taken on the Finding.
Management will offer annual training to all Resident Councils, prepare a standard of operational procedures for resident council.
Management will offer annual training to all Resident Councils, prepare a standard of operational procedures for resident council.
Capital Fund Program Expenses
Capital Fund Program Expenses
There was one (1) instance out of twenty (20) transactions selected for testing whereby, the payment to the Vendor was not processed within 3 business days of the funds being deposited into the bank account.
There was one (1) instance out of twenty (20) transactions selected for testing whereby, the payment to the Vendor was not processed within 3 business days of the funds being deposited into the bank account.
Comments on the Finding and Each Recommendation. Management concurs with the finding and the auditor’s recommendation that Springfield MHA, disburse Capital Funds received, within 3 business days of funds being deposited into Authority’s bank account from LOCCS.
Comments on the Finding and Each Recommendation. Management concurs with the finding and the auditor’s recommendation that Springfield MHA, disburse Capital Funds received, within 3 business days of funds being deposited into Authority’s bank account from LOCCS.
Actions Taken on the Finding.
Actions Taken on the Finding.
Management has a Standard of Operation for this process. All new staff will be trained on this procedure.
Management has a Standard of Operation for this process. All new staff will be trained on this procedure.
Security Deposit – Contra Account
Security Deposit – Contra Account
During the conversion process, there were numerous negative balances brought forward. There was no reconciliation performed to properly state the security deposit – contra account balance as of September 30, 2025.
During the conversion process, there were numerous negative balances brought forward. There was no reconciliation performed to properly state the security deposit – contra account balance as of September 30, 2025.
(1) Comments on the Finding and Each Recommendation. Management concurs with the finding and the auditor’s recommendation that Springfield Metropolitan Housing Authority, should perform a reconciliation of the security deposit liability account on a monthly basis.
(1) Comments on the Finding and Each Recommendation. Management concurs with the finding and the auditor’s recommendation that Springfield Metropolitan Housing Authority, should perform a reconciliation of the security deposit liability account on a monthly basis.
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