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Corrective Action Plans

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Finding 31483 (2022-003)
Significant Deficiency 2022
Redi Corporation and Affiliates
CO
Questioned Costs HUD Housing Programs
Statement of Condition #2022-003: For the year ended March 31, 2022, the Corporation paid management fees to the Agent in excess of the fees earned resulting in prepaid management fees of $4,484 at March 31, 2022. Recommendation: The Agent should repay the prepaid management fee balance. Action(s)...
Statement of Condition #2022-003: For the year ended March 31, 2022, the Corporation paid management fees to the Agent in excess of the fees earned resulting in prepaid management fees of $4,484 at March 31, 2022. Recommendation: The Agent should repay the prepaid management fee balance. Action(s) Taken or Planned on the Finding: Agreed. The Corporation concurs with the finding and agrees with the auditor's recommendation. The Agent will repay the prepaid management fees.
View Audit 26514 Questioned Costs: $1
Finding 31482 (2022-002)
Material Weakness 2022
Redi Corporation and Affiliates
CO
Questioned Costs HUD Housing Programs Special Tests & Provisions
Statement of Condition #2022-002: At March 31, 2022, the Corporation's reserve for replacement accounts were underfunded. Recommendation: The Agent should transfer $4,780 from the respective operating accounts to the reserve for replacements accounts. The Agent should make all required deposits to ...
Statement of Condition #2022-002: At March 31, 2022, the Corporation's reserve for replacement accounts were underfunded. Recommendation: The Agent should transfer $4,780 from the respective operating accounts to the reserve for replacements accounts. The Agent should make all required deposits to the reserve for replacements account. Action(s) taken or planned on the finding: Agreed. The Agent concurs with the finding and the auditor's recommendation. The Corporation will make the required monthly deposits into separate reserve for replacement accounts.
View Audit 26514 Questioned Costs: $1
Finding 31480 (2022-001)
Significant Deficiency 2022
Treasure Valley Community College
OR
Student Financial Aid Reporting Subrecipient Monitoring
FINDINGS ? FEDERAL AWARD PROGRAMS AUDITS U.S. Department of Education 2022-001 ? Student Financial Assistance Cluster ? CFDA No. 84.268, 84.063 Special Tests and Provisions ? Enrollment Reporting ? Significant Deficiency in Internal Control over Compliance Recommendation: The auditors recommend the ...
FINDINGS ? FEDERAL AWARD PROGRAMS AUDITS U.S. Department of Education 2022-001 ? Student Financial Assistance Cluster ? CFDA No. 84.268, 84.063 Special Tests and Provisions ? Enrollment Reporting ? Significant Deficiency in Internal Control over Compliance Recommendation: The auditors recommend the College follow and enhance existing policies to ensure all student changes in status are identified timely and submitted accurately within the required time frame. The auditors also recommend a review of roles and responsibilities surrounding this process be evaluated and, if deemed necessary, revised. Lastly, the auditors recommend the College establish a formal internal monitoring control whereby a designated individual with NSLDS access, on a sample basis, spot checks the status updates on NSLDS so to internally audit the NSC submissions. Action taken: The College concurs with this finding. The College has made progress in the restructuring of positions and duties in the financial aid and registrar offices within the Student Services area. This will assist in improving coordination between those parties involved in degree and enrollment reporting as well as contributing to the streamlining of the reporting and correction process to eliminate errors and findings. Each of these departments will coordinate training and standard operating procedures for timely and accurate reporting to the appropriate entities. The College has intentions of fulfilling the following actions to make continued progress toward compliance under this finding: ? Hire Enterprise Network Position in Student Services to assist with reporting and student information services. ? Provide ongoing and intensive trainings for new Financial Adi Staff, new Registrar and the Enterprise Network position, once filled. ? Collaborate with appropriate colleagues in Oregon using similar Student Information Systems that are currently addressing or have previously addressed enrollment reporting concerns. ? Utilize an external review service of Financial Aid software for recommendations on improvements. ? Identify college policy to address and draft to support accurate enrollment reporting. Name of Responsible Party: Diahann Derrick, Director of Financial Aid Anticipated completion date: June 30, 2023
View Audit 25834
Finding 31478 (2022-001)
Material Weakness 2022
Yuma Regional Medical Center
AZ
Eligibility Material Weakness Reporting
To Whom It May Concern: This letter includes the corrective action plan in response to the audit finding from the Single Audit for the 2020-2021 Award Year. Audit Finding: 2022-001: Under the Provider Relief Fund and American Rescue Plan (ARP) Rural Distribution Program, providers are required to s...
To Whom It May Concern: This letter includes the corrective action plan in response to the audit finding from the Single Audit for the 2020-2021 Award Year. Audit Finding: 2022-001: Under the Provider Relief Fund and American Rescue Plan (ARP) Rural Distribution Program, providers are required to submit reporting to the Health Resources Services Administration (HRSA). During the single audit, it was determined that roughly $2.4 million of expenses were reported as general expenses in Period 2, were also included as general expenses in Period 1 reporting. We agree with the audit finding and action will be taken to improve this gap going forward by updating procedures for these kinds of requirements. Controls will be implemented whereby there will be a secondary reviewer along with the appropriate sign-off validating the data has been accurately reported to ensure we are in compliance. The contact person responsible for the corrective action plan is James Salerno. The corrective action plan has been implemented as of January 1, 2023. Please let me know if you have any additional questions.
View Audit 27124
City of Nome, Alaska
AK
Reporting Significant Deficiency § 200.512
Finding 2022-001 Late Reporting and Noncompliance with Reporting Requirements Name of Contact Person: Nickie Crowe, Finance Director Corrective Action Plan: The City of Nome will communicate with Nome Joint Utility System (NJUS) by July 1 of each year requesting their confirmation on the schedule ...
Finding 2022-001 Late Reporting and Noncompliance with Reporting Requirements Name of Contact Person: Nickie Crowe, Finance Director Corrective Action Plan: The City of Nome will communicate with Nome Joint Utility System (NJUS) by July 1 of each year requesting their confirmation on the schedule for the completion of NJUS? audited financial statements not later than November 30. The City of Nome and NJUS will communicate monthly on the status of the NJUS Audited Financials until the target date of November 30 of each year is met. If NJUS fails to communicate, the Nome Common Council will be notified immediately so that new action can be taken to ensure the City of Nome is compliant on future audits. Proposed Completion Date: November 30, 2023
View Audit 26921
Finding 31474 (2022-002)
Significant Deficiency 2022
City of Sandy
OR
Procurement, Suspension & Debarment
Corrective Action Plan City of Sandy, Oregon Fiscal Year Ended June 30, 2022 Finding 2022-002 Staff will implement procedures to document the review of suspension and debarment records for contractors being compensated with Federal funds. Tyler Deems Deputy City Manager
Corrective Action Plan City of Sandy, Oregon Fiscal Year Ended June 30, 2022 Finding 2022-002 Staff will implement procedures to document the review of suspension and debarment records for contractors being compensated with Federal funds. Tyler Deems Deputy City Manager
View Audit 26089
Finding 31470 (2022-001)
Significant Deficiency 2022
Yukon-Koyukuk School District
AK
Procurement, Suspension & Debarment
Corrective Action Plan Year Ended June 30, 2022 District Contact: Heather Heineken, SFO, CSRM Chief Financial Officer 4762 Old Airport Way, Fairbanks, AK 99709 (907) 374-9409 Finding 2022-001 Significant Deficiency in Internal Controls Over Compliance ? Procurement, Suspension, and Debarment Correct...
Corrective Action Plan Year Ended June 30, 2022 District Contact: Heather Heineken, SFO, CSRM Chief Financial Officer 4762 Old Airport Way, Fairbanks, AK 99709 (907) 374-9409 Finding 2022-001 Significant Deficiency in Internal Controls Over Compliance ? Procurement, Suspension, and Debarment Corrective Action: The district staff have been trained in district and uniformed guidelines procurement policies in response to the prior year finding 2021-001. The purchases in question were made prior to the training that occurred in the prior year. Further training on required documentation and necessary recordkeeping will be provided to all staff responsible for making purchases. Anticipated Completion Date: 01/31/2023
View Audit 25872
Finding 31459 (2022-002)
Material Weakness 2022
Metro Community Ministries, Inc.
CA
Finding 2022-002 Planned Corrective Action: Management will ensure that all transactions have proper coding and approvals on them prior to entry into the accounting software. Lina Womack, CEO, will be responsible for this oversight and estimates the completion date to be October 31, 2023.
Finding 2022-002 Planned Corrective Action: Management will ensure that all transactions have proper coding and approvals on them prior to entry into the accounting software. Lina Womack, CEO, will be responsible for this oversight and estimates the completion date to be October 31, 2023.
View Audit 25808
Finding 31458 (2022-001)
Material Weakness 2022
Metro Community Ministries, Inc.
CA
Finding 2022-001 Planned Corrective Action: Management will ensure that all significant accounts are properly reconciled on an annual basis. Linda Womack, CEO, will be responsible for this oversight and estimates the completion date to be October 31, 2023.
Finding 2022-001 Planned Corrective Action: Management will ensure that all significant accounts are properly reconciled on an annual basis. Linda Womack, CEO, will be responsible for this oversight and estimates the completion date to be October 31, 2023.
View Audit 25808
Finding 31456 (2022-001)
Significant Deficiency 2022
Mathews Local School District
OH
The Treasurer did not use September 30th as the end date for the final expenditure reports (FER). The Treasurer used September 16th as the end date and expenditures were incurred later in the month. When filing the FER in September, the Treasurer will make sure no more expenditures are incurred in...
The Treasurer did not use September 30th as the end date for the final expenditure reports (FER). The Treasurer used September 16th as the end date and expenditures were incurred later in the month. When filing the FER in September, the Treasurer will make sure no more expenditures are incurred in September, after the FER is completed.
View Audit 26933
Finding 31455 (2022-002)
Significant Deficiency 2022
Great Plains Health
NE
Allowable Costs / Cost Principles Cash Management Reporting
Criteria: The terms and conditions of the CARES Act Provider Relief Fund (PRF) distributions state that funds are to only be used to prevent, prepare for and respond to coronavirus, and that funds may only be used for healthcare related expenses or lost revenue that is attributable to the coronaviru...
Criteria: The terms and conditions of the CARES Act Provider Relief Fund (PRF) distributions state that funds are to only be used to prevent, prepare for and respond to coronavirus, and that funds may only be used for healthcare related expenses or lost revenue that is attributable to the coronavirus and represent actual costs. Condition: During the process of identifying expenses that were incurred to prevent, prepare for or respond to the coronavirus pandemic, management utilized projected expenses claimed for reimbursement. Planned Corrective Action: Management will enhance its internal controls over federal award compliance to ensure that only eligible costs are included in amounts expended. Contact Person: Summer Owen, CFO Anticipated Completion Date: December 31, 2023
View Audit 25771
Finding 31414 (2022-003)
Material Weakness 2022
Pipeline Research Council International, Inc.
VA
Questioned Costs Allowable Costs / Cost Principles Material Weakness
2022-003 Period of Performance USDOT Auditor?s Recommendation: PRCI management should develop and implement procedures and modify accounting structures to ensure compliance with period of performance requirements. Explanation of disagreement with the audit finding: There is no disagreement with th...
2022-003 Period of Performance USDOT Auditor?s Recommendation: PRCI management should develop and implement procedures and modify accounting structures to ensure compliance with period of performance requirements. Explanation of disagreement with the audit finding: There is no disagreement with the audit finding. Action taken in response to finding: PRCI has worked with the awarding agency to ensure that all grants are extended to an appropriate period of performance. PRCI additionally has reviewed the contracts with its vendors to ensure that they are billing timely for the contractual obligations of the grant awards. PRCI staff will work with USDOT staff to rectify any current contracted agreements where this same finding may exist in the future but acceptance for any agreement changes would be required by both parties.
View Audit 35902 Questioned Costs: $1
Finding 31413 (2022-002)
Material Weakness 2022
Pipeline Research Council International, Inc.
VA
Reporting Matching / Level of Effort / Earmarking
2022-002 Internal Control over Preparation of Schedule of Expenditures of Federal Awards (SEFA) United States Department of Transportation (?USDOT?) Auditor?s Recommendation: To ensure adequate internal controls over the preparation of the SEFA, we recommend that PRCI enhance internal controls over...
2022-002 Internal Control over Preparation of Schedule of Expenditures of Federal Awards (SEFA) United States Department of Transportation (?USDOT?) Auditor?s Recommendation: To ensure adequate internal controls over the preparation of the SEFA, we recommend that PRCI enhance internal controls over the preparation of the SEFA to ensure that it is prepared by one individual with another individual reviewing the underlying support to ensure completeness and accuracy. Explanation of disagreement with audit finding: There is no disagreement with audit finding. Action taken in response to finding: PRCI has implemented a new accounting system in 2023, which tracks the expenses relating the federal awards and expenditures and automatically creates a SEFA. This will allow for a cleaner preparation and review of the SEFA.
View Audit 35902
Finding 31412 (2022-001)
Significant Deficiency 2022
McCormick Commission of Public Works
SC
HUD Housing Programs Significant Deficiency Internal Control / Segregation of Duties
SIFNIFICANT DEFICIENCY: 2022-001 SEGREGATION OF DUTIES: NAME OF CONTACT PERSON: CHERYL DANIELS, GENERAL MANAGER. CORRECTIVE ACTION: THE DUTIES WILL BE SEGREGATED AS MUCH AS POSSIBLE AND THE COMMISSIONERS WILL REMAIN INVOLVED IN THE FINANCIAL AFFAIRS OF THE COMMISSION TO PROVIDE OVERSIGHT AND INDEPEN...
SIFNIFICANT DEFICIENCY: 2022-001 SEGREGATION OF DUTIES: NAME OF CONTACT PERSON: CHERYL DANIELS, GENERAL MANAGER. CORRECTIVE ACTION: THE DUTIES WILL BE SEGREGATED AS MUCH AS POSSIBLE AND THE COMMISSIONERS WILL REMAIN INVOLVED IN THE FINANCIAL AFFAIRS OF THE COMMISSION TO PROVIDE OVERSIGHT AND INDEPENDENT REVIEW FUNCTIONS. PROPOSED COMPLETION DATE: MANAGEMENT WILL IMPLEMENT THE ABOVE ACTION IMMEDIATELY.
View Audit 35901
Finding 31411 (2022-002)
Significant Deficiency 2022
International Society of Travel Medicine, Inc.
GA
Questioned Costs Allowable Costs / Cost Principles Internal Control / Segregation of Duties
Condition Salaries and wages were charged to the project based on projected amounts and not actual incurred costs. As a result of this oversight error, the Society overcharged $9,728 of direct costs. Correction action A review of actual expenses for staff salary and benefits will be completed to en...
Condition Salaries and wages were charged to the project based on projected amounts and not actual incurred costs. As a result of this oversight error, the Society overcharged $9,728 of direct costs. Correction action A review of actual expenses for staff salary and benefits will be completed to ensure actual amounts for all relevant personnel are charged to the project. Rather than using a projected amount, monthly entries will be posted based on actual expenditures. Responsible Person Whitney Alexander, Acting Executive Director Anticipated completion date As of December 2022, we have begun reviewing expenditures and anticipate posting an entry in January 2023 to true up current year entries that have been recorded this fiscal year. We expect monthly entries based on actual expenditures to commence in January 2023.
View Audit 35900 Questioned Costs: $1
Millbrook Central School District
NY
Cash Management Internal Control / Segregation of Duties
Audit Recommendation (1): Federal Program: Assistance Listing No.: 10.559 Summer Food Service Program for Children Recommendation: In order to prevent future occurrences of this deficiency, we recommend that management ensure that good record keeping is kept at all buildings of the meals served. We...
Audit Recommendation (1): Federal Program: Assistance Listing No.: 10.559 Summer Food Service Program for Children Recommendation: In order to prevent future occurrences of this deficiency, we recommend that management ensure that good record keeping is kept at all buildings of the meals served. We also recommend the records are reviewed more efficiently each month for accuracy. Implementation Plan of Action(s): ? The District reverted back to using its school food management computer-based system for meal tracking using student ID numbers upon a full return from remote and hybrid learning models implemented in response to the COVID-19 pandemic. Note: This is a repeat finding from the previous year's audit. The testing for this item occurred prior to the full implementation of the previous CAP during the months of October, November, and December 2021. The previous CAP was implemented effective January 2022 - no issues of this nature were found thereafter. Implementation Date: January 17, 2022 Person(s) Responsible for Implementation: ? Holly Heady, School Food Service Director
View Audit 32853
Finding 31405 (2022-002)
Significant Deficiency 2022
Millbrook Central School District
NY
Allowable Costs / Cost Principles HUD Housing Programs
Audit Recommendation (2): Federal Program: Assistance Listing Nos.: 84.425D Education Stabilization Fund, CRRSA-ESSER 2, 84.425U Education Stabilization Fund, ARP ESSER 3 and 84.425U Education Stabilization Fund, ARP - UPK In order to prevent future occurrences of this deficiency, we recommend that...
Audit Recommendation (2): Federal Program: Assistance Listing Nos.: 84.425D Education Stabilization Fund, CRRSA-ESSER 2, 84.425U Education Stabilization Fund, ARP ESSER 3 and 84.425U Education Stabilization Fund, ARP - UPK In order to prevent future occurrences of this deficiency, we recommend that management require that copies of these payroll certifications be forward to the District Treasurer on a timely basis signed and District Treasurer reviews the payroll certifications to ensure the time allocation report is accurate. Implementation Plan of Action(s): ? The District will establish a protocol for the timely review of all requisite payroll certifications/ Personal Activity Reports (PARs). Implementation Date: January 17, 2023 Person Responsible for Implementation: ? Ashley Burhans, District Treasurer
View Audit 32853
Finding 31404 (2022-003)
Material Weakness 2022
Frankfort Independent School District
KY
Internal Control / Segregation of Duties
Finding 2022-003 AL 84.425D & 84.425U ? Material Weakness ? Indirect Costs. In accordance with 2 CFR 200, indirect cost rates must be applied in accordance with the terms of the grant agreement. For the Education Stabilization Fund the Kentucky Department of Education approves the indirect cost rate...
Finding 2022-003 AL 84.425D & 84.425U ? Material Weakness ? Indirect Costs. In accordance with 2 CFR 200, indirect cost rates must be applied in accordance with the terms of the grant agreement. For the Education Stabilization Fund the Kentucky Department of Education approves the indirect cost rates as well as the methodology of determining indirect costs. Recommendation: We recommend the District review its internal controls related to its calculation of indirect costs for all programs. Action taken: The District will review on a periodic basis the alignment of indirect cost rates and the calculations being used to ensure accuracy. Status: Resolved. Rates have been resolved and corrected in processing.
View Audit 32444
Finding 31398 (2022-005)
Material Weakness 2022
Griggsville-Perry Community Unit School District #4
IL
Internal Control / Segregation of Duties
Finding No.: 2022-005 U.S. Department of Agriculture ? 2021 & 2022 Child Nutrition Cluster ? CFDA No. 10.555/10.553/10.649 Condition: The District's accounting function is controlled by a limited number of individuals resulting in the inadequate segregation of duties. Plan: The District is revi...
Finding No.: 2022-005 U.S. Department of Agriculture ? 2021 & 2022 Child Nutrition Cluster ? CFDA No. 10.555/10.553/10.649 Condition: The District's accounting function is controlled by a limited number of individuals resulting in the inadequate segregation of duties. Plan: The District is reviewing its financial policies and procedures to better segregate duties where possible. The Superintendent will make the Board aware of their responsibility in regards to reviewing and approving financial items and asking questions. Anticipated Date of Completion: Ongoing
View Audit 31237
Finding 31397 (2022-006)
Material Weakness 2022
Griggsville-Perry Community Unit School District #4
IL
Internal Control / Segregation of Duties
Finding No.: 2022-006 U.S. Department of Education ? 2021 Elementary and Secondary School Emergency Relief Fund ? CFDA No. 84.425 Condition: The District's accounting function is controlled by a limited number of individuals resulting in the inadequate segregation of duties. Plan: The District ...
Finding No.: 2022-006 U.S. Department of Education ? 2021 Elementary and Secondary School Emergency Relief Fund ? CFDA No. 84.425 Condition: The District's accounting function is controlled by a limited number of individuals resulting in the inadequate segregation of duties. Plan: The District is reviewing its financial policies and procedures to better segregate duties where possible. The Superintendent will make the Board aware of their responsibility in regards to reviewing and approving financial items and asking questions. Anticipated Date of Completion: Ongoing
View Audit 31237
Midland Area Agency on Aging
IL
Subrecipient Monitoring
Criteria: Audited financial statements of subrecipients should be obtained and reviewed as part of the annual monitoring process. Condition: In testing one of four subrecipient monitoring files completed by the Area Agency, it was noted the Area Agency did not obtain and review the audited financial...
Criteria: Audited financial statements of subrecipients should be obtained and reviewed as part of the annual monitoring process. Condition: In testing one of four subrecipient monitoring files completed by the Area Agency, it was noted the Area Agency did not obtain and review the audited financial statements of the sub-recipient. We consider this to be noncompliance with the monitoring requirement. Corrective Action Plan: Area Agency personnel have, and will continue to, attend training on the monitoring process and seek out guidance from the Illinois Department of Aging. In addition, the Area Agency will ensure all steps of the monitoring process have been completed. Responsible Individual: Heather Fontanez, Fiscal Manager. Implementation Date: Immediately
View Audit 28140
Finding 31380 (2022-002)
Significant Deficiency 2022
Hospital Development Company D/b/a Roane General Hospital
WV
Special Tests & Provisions Reporting Matching / Level of Effort / Earmarking
Finding 2022-002 Federal Program: Community Facilities Loans and Grants Cluster: Community Facilities Loans and Grants Assistance Listing Number: 10.766 Criteria: Section 4.6 of the USDA's Community Facilities Loan Agreement stipulates that the borrower must maintain a debt service coverage ratio...
Finding 2022-002 Federal Program: Community Facilities Loans and Grants Cluster: Community Facilities Loans and Grants Assistance Listing Number: 10.766 Criteria: Section 4.6 of the USDA's Community Facilities Loan Agreement stipulates that the borrower must maintain a debt service coverage ratio of at least 1.25. Additionally, Section 5(j) of the Community Facilities Loan Resolution Agreement stipulates that the Hospital will not modify or amend its organizational documents, including any articles of incorporation or bylaws without the written consent of the Government. Section 4.3 of the USDA's Loan Guarantee Agreement stipulates that the borrower must maintain certain financial reporting covenants, such as debt service coverage ratio of at least 1.25 days cash on hand in excess of 65 days, and obtaining an audited fiscal year-end financial statement audited by independent certified public accountants withing one hundred ten days subsequent to year end. Condition and Context: The Hospital did not maintain a debt service coverage ratio of at least 1.25 or days cash on hand in excess of 65 days, as of September 30, 2022. Additionally, the Hospital amended its bylaws in September 2022 without written consent of the Government. The Hospital?s audited financial statements as of September 30, 2022 were issued subsequent to one hundred ten days following September 30, 2022. Corrective Action Planned: Management has contacted the financial institutions and the United States Department of Agriculture, for waivers of debt covenants to prevent triggering an event of default. Additionally, management has reviewed and modified its internal controls to ensure monitoring of ongoing compliance. Name of Contact Person Responsible for Corrective Action: Amy Downey, Chief Financial Officer, 200 Hospital Drive, Spencer, WV 25276 Anticipated Completion Date: February 17, 2023
View Audit 25654
Salt Creek School District No. 48
IL
The District will expand and revise its chart of accounts so that Elementary and Secondary School Emergency Relief Fund (ESSER) expenditures are recorded in separately identifiable accounts.
The District will expand and revise its chart of accounts so that Elementary and Secondary School Emergency Relief Fund (ESSER) expenditures are recorded in separately identifiable accounts.
View Audit 32603
The Senior Housing Corporation of East Haddam, Inc.
CT
THE SENIOR HOUSING CORPARTION OF EAST HADDAM, INC. CORRECTIVE ACTION PLAN March 4, 2023 Federal Audit Clearinghouse 1201 East 10th Street Jefferson, Indiana 47132 Acadia Housing, Inc. d/b/a Riverside Village (the Project) respectfully submits the following Corrective Action Plan for the year ended O...
THE SENIOR HOUSING CORPARTION OF EAST HADDAM, INC. CORRECTIVE ACTION PLAN March 4, 2023 Federal Audit Clearinghouse 1201 East 10th Street Jefferson, Indiana 47132 Acadia Housing, Inc. d/b/a Riverside Village (the Project) respectfully submits the following Corrective Action Plan for the year ended October 31, 2022. Hoyt, Filippetti & Malaghan, LLC 1041 Poquonnock Road Groton, Connecticut 06340 Audit Period: Year ended October 31, 2022 The findings from the October 31, 2022 Schedule of Federal Findings and Questioned Costs are discussed below. The findings are numbered consistently with the numbers assigned in the schedule. 2022-001 BOARD MEETINGS Criteria: Board of directors should convene to fulfil their fiduciary duties and provide governance to the Project. Condition: During our audit testing, we noted that the board of directors were not holding board meetings regularly. Cause: Board of directors are not meeting on a regular basis. Effect: Board of directors are not providing oversight of the management company and financial transactions. Questioned Costs: N/A Recommendation: We recommend that the board of directors meet on a regular basis to fulfill their fiduciary duties. Management?s Views and Corrective Action Plan: The board has agreed to a minimum of two board meetings each year and any additional meetings on an as needed basis. 2022-002 RESERVE ACCOUNT FUNDING Grantor: U.S. Department of Agriculture Award Name: Rural Rental Housing Loans Award Year: 2022 Award Numbers: Various CFDA Number: 10.415 Criteria: The Project?s reserve account must be fully funded and maintained in a separate bank account. Condition: During our audit testing, we noted that while the Project maintained a separate bank account for reserves, it was not fully funded. Cause: Yearly budgeted transfers were not made to ensure the account is fully funded. Effect: Reserve bank account is underfunded. Questioned Costs: None noted. Recommendation: The Project should implement controls to ensure that the reserve bank account is fully funded. Management?s Views and Corrective Action Plan: Management will correct this when sufficient funds are able to be transferred into the reserve account If you have any questions regarding this plan, please contact Matthew Scibek at 860-398-5425, or matt@westfordmgt.com.
View Audit 31955
Finding 31376 (2022-003)
Significant Deficiency 2022
United Communities Against Poverty, Inc.
MD
Matching / Level of Effort / Earmarking Subrecipient Monitoring Period of Performance § 200.512
Audit Finding #2022-003 Reporting Name of Contact Person: Maryland Hutchinson, Fiscal Manager. Corrective Action: UCAP has implemented measures to ensure that there is no delay in financial reporting in the future. UCAP works directly with the grantors and contract administrators in order to ensure ...
Audit Finding #2022-003 Reporting Name of Contact Person: Maryland Hutchinson, Fiscal Manager. Corrective Action: UCAP has implemented measures to ensure that there is no delay in financial reporting in the future. UCAP works directly with the grantors and contract administrators in order to ensure timely payment of all reimbursable grants and has implemented steps in order to ensure that costs won?t have to be recategorized in the future. Proposed Completion Date: This will be complete by 6/30/2023 and will be reflected in the upcoming year-end.
View Audit 30644
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