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Corrective Action Plans

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Finding 34558 (2022-001)
Material Weakness 2022
Central City Cyberschool of Milwaukee, Inc.
WI
School Nutrition Programs Internal Control / Segregation of Duties
CORRECTIVE ACTION PLAN November 28, 2022 Central City Cyberschool respectfully submits the following corrective action plan for the year ended July 31, 2022. Walkowicz, Boczkiewicz & Co 1800 East Main Street, Suite 100 Waukesha, WI 53186 Audit period: July 31, 2022 The findings from the July 31, 20...
CORRECTIVE ACTION PLAN November 28, 2022 Central City Cyberschool respectfully submits the following corrective action plan for the year ended July 31, 2022. Walkowicz, Boczkiewicz & Co 1800 East Main Street, Suite 100 Waukesha, WI 53186 Audit period: July 31, 2022 The findings from the July 31, 2022 schedule of findings and questioned costs are discussed below. The findings are numbered consistently with the numbers assigned in the schedule. FINDINGS?FEDERAL AND STATE AWARDS DEPARTMENT OF AGRICULTURE MATERIAL WEAKNESS 2022-001 School Breakfast Program ? CFDA No. 10.553, National School Lunch Program ?CFDA No. 10.555 Condition: There was no verification that the number of meals provided matched the monthly vendor invoice. Criteria: Internal Controls should be in place to ensure the vendor invoices were properly reviewed. Recommendation: Internal controls procedures should be established to ensure the number of meals provided match the monthly vendor invoice. Action Taken: ? Internal controls were established to ensure meals are recorded at point of service. ? Students enter their student number into the student information system (SIS) at point of service. ? Cyberschool employee monitors meals to determine if it qualifies for reimbursement in addition to clicking ?accept? with each SIS entry for a meal. ? There is a back-up paper check off system for employee monitoring to use if primary counting system (SIS) goes down during lunch hour. ? Vendor receives SIS printout the following day to confirm meals recorded. ? Vendor uses SIS printout report to invoice the school. ? When the invoice arrives, the School Operations Manager uses the SIS to confirm bill matches meals served. If questions arise regarding this plan, please call Jessica Whitaker at 414.444.2017
View Audit 36904
Finding 34538 (2022-005)
Material Weakness 2022
Vista Homes Housing Corporation
NY
Allowable Costs / Cost Principles Special Tests & Provisions Material Weakness
Reporting views of responsible officials and planned corrective actions Management will put in place controls and procedures to annually evaluate the percentage of time staff dedicate to the organization to determine the correct allocation for payroll.
Reporting views of responsible officials and planned corrective actions Management will put in place controls and procedures to annually evaluate the percentage of time staff dedicate to the organization to determine the correct allocation for payroll.
View Audit 36851
Finding 34537 (2022-004)
Material Weakness 2022
Vista Homes Housing Corporation
NY
HUD Housing Programs Special Tests & Provisions Cash Management
Reporting views of responsible officials and planned corrective actions Management will open a new residual account for this HUD entity and will put controls in place to ensure that the calculated surplus cash balance is deposited into the account, if applicable, annually.
Reporting views of responsible officials and planned corrective actions Management will open a new residual account for this HUD entity and will put controls in place to ensure that the calculated surplus cash balance is deposited into the account, if applicable, annually.
View Audit 36851
Finding 34536 (2022-003)
Material Weakness 2022
Vista Homes Housing Corporation
NY
Reporting Internal Control / Segregation of Duties Material Weakness
Reporting views of responsible officials and planned corrective actions Management will put in place controls and procedures to ensure financial reporting is complete, accurate, and timely.
Reporting views of responsible officials and planned corrective actions Management will put in place controls and procedures to ensure financial reporting is complete, accurate, and timely.
View Audit 36851
Finding 34535 (2022-002)
Material Weakness 2022
Vista Homes Housing Corporation
NY
Questioned Costs Allowable Costs / Cost Principles HUD Housing Programs
Reporting views of responsible officials and planned corrective actions Management has put in place controls and procedures to ensure that funds are not over-disbursed in the future. Management will return the funds to the HUD entity.
Reporting views of responsible officials and planned corrective actions Management has put in place controls and procedures to ensure that funds are not over-disbursed in the future. Management will return the funds to the HUD entity.
View Audit 36851 Questioned Costs: $1
Finding 34534 (2022-001)
Material Weakness 2022
Vista Homes Housing Corporation
NY
HUD Housing Programs Special Tests & Provisions Cash Management
Reporting views of responsible officials and planned corrective actions Management will ensure that security deposits are tracked so they can be recorded accordingly when there is a move in and/or move out. Moving forward management will put in place controls to ensure that the calculation is done a...
Reporting views of responsible officials and planned corrective actions Management will ensure that security deposits are tracked so they can be recorded accordingly when there is a move in and/or move out. Moving forward management will put in place controls to ensure that the calculation is done at the end of the fiscal year.
View Audit 36851
Finding 34533 (2022-009)
Significant Deficiency 2022
Vista Homes Housing Corporation
NY
HUD Housing Programs Reporting Significant Deficiency
Reporting views of responsible officials and planned corrective actions Management put in place an electronic work order system that keeps track of the work orders for the property and has put controls in place to actively monitor the system to ensure appropriate repairs are being completed in a tim...
Reporting views of responsible officials and planned corrective actions Management put in place an electronic work order system that keeps track of the work orders for the property and has put controls in place to actively monitor the system to ensure appropriate repairs are being completed in a timely manner.
View Audit 36851
Finding 34532 (2022-008)
Significant Deficiency 2022
Vista Homes Housing Corporation
NY
HUD Housing Programs Eligibility Reporting
Reporting views of responsible officials and planned corrective actions Management will put in place procedures to ensure verification of tenant assets is done during recertification.
Reporting views of responsible officials and planned corrective actions Management will put in place procedures to ensure verification of tenant assets is done during recertification.
View Audit 36851
Finding 34531 (2022-007)
Material Weakness 2022
Vista Homes Housing Corporation
NY
Eligibility HUD Housing Programs Material Weakness
Reporting views of responsible officials and planned corrective actions Management will put controls and procedures in place that ensure all tenant files are maintained in accordance with the HUD Handbook.
Reporting views of responsible officials and planned corrective actions Management will put controls and procedures in place that ensure all tenant files are maintained in accordance with the HUD Handbook.
View Audit 36851
Finding 34530 (2022-006)
Material Weakness 2022
Vista Homes Housing Corporation
NY
Allowable Costs / Cost Principles HUD Housing Programs Material Weakness
Reporting views of responsible officials and planned corrective actions Management will ensure that moving forward there are controls in place to ensure expenses are captured in the correct fiscal period and that at year end there is a final review of the transactions to ensure that everything is no...
Reporting views of responsible officials and planned corrective actions Management will ensure that moving forward there are controls in place to ensure expenses are captured in the correct fiscal period and that at year end there is a final review of the transactions to ensure that everything is not only properly entered, but properly classified as well.
View Audit 36851
Finding 34529 (2022-002)
Significant Deficiency 2022
Community Housing, Inc.
OR
Eligibility HUD Housing Programs
Statement of Condition: In connection with our lease file review, we noted that: 1. One out of three tenants? recertification was not performed timely; and 2. One out of three tenants? income verification was not performed timely with the use of the HUD Enterprise Income Verification ("EIV") timel...
Statement of Condition: In connection with our lease file review, we noted that: 1. One out of three tenants? recertification was not performed timely; and 2. One out of three tenants? income verification was not performed timely with the use of the HUD Enterprise Income Verification ("EIV") timeliness. Corrective Action: Due to either tenant non-compliance or challenges with scheduling meetings with tenants or obtaining verifications, some recertifications were completed late. REACH has policies in place to complete recertifications timely and will be providing ongoing training and guidance to staff to make sure the policies are being followed.
View Audit 36267
Finding 34528 (2022-003)
Significant Deficiency 2022
Community Housing, Inc.
OR
HUD Housing Programs Special Tests & Provisions
Statement of Condition: As of December 31, 2022 management has not fully funded the tenant security deposits cash account. The tenant security deposits cash account was underfunded by $1,142. Corrective Action: The difference of $1,142 primarily relates to what is showing as delinquent security ...
Statement of Condition: As of December 31, 2022 management has not fully funded the tenant security deposits cash account. The tenant security deposits cash account was underfunded by $1,142. Corrective Action: The difference of $1,142 primarily relates to what is showing as delinquent security deposits. Upon further review, Fiscal discovered that $402 of one tenant?s and $269 of another tenant?s security deposits were duplicated. The community manager will do a ledger adjustment for these instances. A third tenant?s deposit was never collected in 2019 and $323 of this deposit is to be reversed. Only $353 is truly outstanding. Fiscal asked the Maples I community manager to attempt to collect $303 SD ($353 less $50 paid) in 2023. Going forward, security deposits receivable will be reviewed monthly. Fiscal will work with property management department to notify them if a security deposit is outstanding after a tenant has moved in.
View Audit 36267
Finding 34527 (2022-001)
Significant Deficiency 2022
Community Housing, Inc.
OR
Eligibility HUD Housing Programs
Statement of Condition: In connection with our lease file review, we noted that: 1. One out of three tenants? recertification was not performed timely; and 2. One out of three tenants? income verification was not performed timely with the use of the HUD Enterprise Income Verification ("EIV") timel...
Statement of Condition: In connection with our lease file review, we noted that: 1. One out of three tenants? recertification was not performed timely; and 2. One out of three tenants? income verification was not performed timely with the use of the HUD Enterprise Income Verification ("EIV") timeliness. Corrective Action: Due to either tenant non-compliance or challenges with scheduling meetings with tenants or obtaining verifications, some recertifications were completed late. REACH has policies in place to complete recertifications timely and will be providing ongoing training and guidance to staff to make sure the policies are being followed.
View Audit 36267
Finding 34526 (2022-002)
Material Weakness 2022
Town of Clarksville
IN
Internal Control / Segregation of Duties Allowable Costs / Cost Principles Cash Management § 200.303
FINDING 2022-002 Contact Person Responsible for Corrective Action: Sherry Lockard Contact Phone Number: 812-283-1500 Views of Responsible Official: The Town concurs with the finding. Description of Corrective Action Plan: The Town has assigned the duties to request reimbursement (LPA Invoice Voucher...
FINDING 2022-002 Contact Person Responsible for Corrective Action: Sherry Lockard Contact Phone Number: 812-283-1500 Views of Responsible Official: The Town concurs with the finding. Description of Corrective Action Plan: The Town has assigned the duties to request reimbursement (LPA Invoice Voucher) from the IN Dept of Transportation to the Office Manager of Public Works. The Office Manager will prepare the LPA Invoice Voucher for INDOT and one of the two ERC?s, Public Works Director, or Assistant Public Works Director, will review for accuracy and sign off on the LPA Invoice Voucher. Anticipated Completion Date: May 9, 2023
View Audit 35793
Limestone University
SC
Cash Management
Finding 2022-004 ? Higher Education Emergency Relief Fund, CFDA#84.425F The University is committed to following all guidelines in the HEERF programs and will amend any quarterly or annual reports as needed. All HEERF related transactions will be reviewed for compliance before executing the drawdow...
Finding 2022-004 ? Higher Education Emergency Relief Fund, CFDA#84.425F The University is committed to following all guidelines in the HEERF programs and will amend any quarterly or annual reports as needed. All HEERF related transactions will be reviewed for compliance before executing the drawdowns or disbursements. The most recent disbursement of student funds followed a stringent process. HEERF requirements were reviewed prior to implementation between the business office and the financial aid office. Eligible students were verified by both offices. The disbursements were compiled by the controller and the amounts were put on student accounts by the director of student accounts. HEERF drawdowns were then requested from the general ledger accountant with the controller verifying the drawdowns reconciled with amount put on student accounts. Business office staff distributed the checks to students; signatures were required for pick up by the students. Responsible Parties: Eric McDonald, Interim VP of Finance and Administration emcdonald@limestone.edu 864-488-4522 Jeremy Whitaker, Associate VP of Finance and Administration jwhitaker@limestone.edu 864-488-4539
View Audit 35792
Finding 34524 (2022-004)
Material Weakness 2022
Monroe Fire Protection District
IN
Reporting Internal Control / Segregation of Duties Subrecipient Monitoring § 200.303 § 200.329
FINDING 2022-004 Subject: Staffing for Adequate Fire and Emergency Response (SAFER) - Reporting Contact Person Responsible for Corrective Action: Dustin Dillard Contact Phone Number: 812-331-1906 Views of Responsible Official: We agree with this finding and will make necessary changes. Description o...
FINDING 2022-004 Subject: Staffing for Adequate Fire and Emergency Response (SAFER) - Reporting Contact Person Responsible for Corrective Action: Dustin Dillard Contact Phone Number: 812-331-1906 Views of Responsible Official: We agree with this finding and will make necessary changes. Description of Corrective Action Plan: The District has contacted our FEMA representative for guidance on how to complete the Programmatic Performance Reports which currently are past due. We were informed it was not on her priority list and it would be a while before she could help. This has often been an issue in submitting these reports. We have contacted a second representative who was slightly more helpful, but suggested we contact the next level of management for assistance. We hope to hear back from a Mr. Jones in the next week or two regarding our request. Once we have submitted all delinquent reports, we will create calendar reminders to check the portal for all grants monthly to ensure there are no missing or delinquent reports. Anticipated Completion Date: 12-31-2023 More information about this finding is available in the Supplemental Report. Monroe Fire Protection District 25
View Audit 32668
Finding 34523 (2022-003)
Material Weakness 2022
Monroe Fire Protection District
IN
Internal Control / Segregation of Duties Allowable Costs / Cost Principles Cash Management § 200.303
FINDING 2022-003 Subject: Staffing for Adequate Fire and Emergency Response (SAFER) Contact Person Responsible for Corrective Action: Dustin Dillard Contact Phone Number: 812-331-1906 Views of Responsible Official: We understand and agree with the importance of internal controls and segregation of d...
FINDING 2022-003 Subject: Staffing for Adequate Fire and Emergency Response (SAFER) Contact Person Responsible for Corrective Action: Dustin Dillard Contact Phone Number: 812-331-1906 Views of Responsible Official: We understand and agree with the importance of internal controls and segregation of duties at the District and we believe our policies, procedures, individual job descriptions and management oversight fulfill these necessary requirements, we intend to comply with the suggestions made by the auditing staff. Description of Corrective Action Plan: The SAFER Reimbursement Request spreadsheets are prepared by two administrative personnel who perform checks and balances on calculations, payroll reports, time-keeping reports and employee roster changes before submitting the information to the Fire Chief for review and submission. The District now requires both Administrative personnel to sign and date a cover sheet upon completion of the compilation. The Financial Administrative Assistant will reconcile the data entered into the FEMA portal by the Chief by initialing a printed copy of the dated request. Anticipated Completion Date: To be implemented with all future reimbursement requests following this date 8-23-23 More information about this finding is available in the Supplemental Report.
View Audit 32668
Finding 34511 (2022-002)
Significant Deficiency 2022
City of Tracy
MN
Internal Control / Segregation of Duties
Segregation of Duties Name of Contact Person: Tyler Twistol, Finance Director Correction Action: The finance related tasks will be separated as much as possible and alternative controls will be used to compensate for the lack of separation. The City Council will become more involved in providing ...
Segregation of Duties Name of Contact Person: Tyler Twistol, Finance Director Correction Action: The finance related tasks will be separated as much as possible and alternative controls will be used to compensate for the lack of separation. The City Council will become more involved in providing some of these controls. Proposed Completion Date: The City Council will implement the above procedures immediately.
View Audit 32664
Finding 34510 (2022-001)
Significant Deficiency 2022
City of Tracy
MN
Reporting Significant Deficiency
Auditor Prepared Financial Statements Name of Contact Person: Tyler Twistol, Finance Director Correction Action: The Finance Director will continue to review GASB pronouncements and GASB disclosure checklists to ensure he is aware of financial statement requirements and new pronouncements. Propose...
Auditor Prepared Financial Statements Name of Contact Person: Tyler Twistol, Finance Director Correction Action: The Finance Director will continue to review GASB pronouncements and GASB disclosure checklists to ensure he is aware of financial statement requirements and new pronouncements. Proposed Completion Date: The City Council will implement the above procedures immediately.
View Audit 32664
Ryder Assisted Care, Inc.
PR
HUD Housing Programs Subrecipient Monitoring Allowable Costs / Cost Principles
Finding Number: 2022-2 Deposit to residual Receipts Account was deposited over 60 days following the end of the fiscal year. The full amount of the required Residual Receipt deposits was made. The Project Administrator and Project Accountant was oriented to comply with this important requirement.
Finding Number: 2022-2 Deposit to residual Receipts Account was deposited over 60 days following the end of the fiscal year. The full amount of the required Residual Receipt deposits was made. The Project Administrator and Project Accountant was oriented to comply with this important requirement.
View Audit 30771
Ryder Assisted Care, Inc.
PR
HUD Housing Programs Subrecipient Monitoring Allowable Costs / Cost Principles
Finding Number: 2022-1 Payment of invoices before 30 days of received. The project staff was oriented about the importance of make a payment 30 days after receive the invoice. The plan of correction empathizes in verify weekly the supplier?s invoices and establish a payment date not more than 30 day...
Finding Number: 2022-1 Payment of invoices before 30 days of received. The project staff was oriented about the importance of make a payment 30 days after receive the invoice. The plan of correction empathizes in verify weekly the supplier?s invoices and establish a payment date not more than 30 days of the invoice was received.
View Audit 30771
Finding 34507 (2022-001)
Significant Deficiency 2022
Providence Manor Development Corporation
GA
HUD Housing Programs
PROVIDENCE MANOR DEVELOPMENT CORPORATION, INC. FHA PROJECT NO. 061-EE159-WAH CORRECTIVE ACTION PLAN FOR THE YEAR ENDED DECEMBER 31, 2022 Name of Auditee: Providence Manor Development Corporation HUD Auditee Identification Number: 061-EE159-WAH Federal Award Program: 14.157 Supportive Housing for...
PROVIDENCE MANOR DEVELOPMENT CORPORATION, INC. FHA PROJECT NO. 061-EE159-WAH CORRECTIVE ACTION PLAN FOR THE YEAR ENDED DECEMBER 31, 2022 Name of Auditee: Providence Manor Development Corporation HUD Auditee Identification Number: 061-EE159-WAH Federal Award Program: 14.157 Supportive Housing for the Elderly Name of Audit Firm: Aprio, LLP Period covered by the audit: January 1, 2022 to December 31, 2022 Corrective Action Plan Prepared By Name: Denise Crowder Position: Vice President Asset Management, Housing Resource Center, Inc. Telephone number: 404-816-9770 A. Current Findings on the Schedule of Findings, Questioned Costs, and Recommendations Finding 2022-001 a. At December 31, 2022, the tenant security deposit liability exceeded the amount of tenant security deposits on hand. Amounts collected for tenant security deposits should be kept in a separate interest bearing account, to the extent required by state or local law, and in an amount which shall at all times equal or exceed the aggregate of all outstanding obligations under said account. The project is not in compliance with HUD requirements. Recommendation: We recommend that management implement policies and procedures necessary to ensure that the tenant security deposit cash is equal to or exceeds the tenant security deposit obligation. b. Action(s) Taken or Planned on the Finding: Management will transfer funds to the tenant security deposit account equal to or greater than the tenant security deposit obligation. Policies and procedures will be reviewed to ensure the cash balance always equals or exceeds the obligation.
View Audit 36664
Finding 34505 (2022-001)
Significant Deficiency 2022
Hong Lok
AZ
HUD Housing Programs
Finding Summary: During the year ended December 31, 2022, fourteen units had wiring exposure and lacked safety precautions that were identified during the inspection period. The units are required to be properly maintained and all safety hazards should be addressed immediately. This resulted in a sc...
Finding Summary: During the year ended December 31, 2022, fourteen units had wiring exposure and lacked safety precautions that were identified during the inspection period. The units are required to be properly maintained and all safety hazards should be addressed immediately. This resulted in a score on the REAC inspection of 54c. Status: The property hired a licensed electrician to perform 100% inspection of the breaker panels for the property and to make the new changes to the breaker panels per REAC's inspection protocol. We requested a new inspection by REAC to re-assess the property again. We will continue to provide training to our staff on an annual basis as REAC provides new protocols for the maintenance standards on the properties.
View Audit 36660
Ferriday Place, Inc.
LA
Management deposited $1,755 into the Reserve for Replacement Account on December 9, 2022.
Management deposited $1,755 into the Reserve for Replacement Account on December 9, 2022.
View Audit 34429
Finding 34499 (2022-004)
Significant Deficiency 2022
School District of Brown Deer
WI
Cash Management Reporting School Nutrition Programs
Reference Number: 2022-004 Description: Child Nutrition Cluster ? Reporting Corrective Action Plan: The pandemic-related policies for food service reporting ended on June 30, 2022. For the 2022-23 school year, the District has re-instituted the use of IDs and student numbers to track meal purchases...
Reference Number: 2022-004 Description: Child Nutrition Cluster ? Reporting Corrective Action Plan: The pandemic-related policies for food service reporting ended on June 30, 2022. For the 2022-23 school year, the District has re-instituted the use of IDs and student numbers to track meal purchases by individual students. Reports from Skyward will be utilized and compared against claim data on a monthly basis . Anticipated Corrective Action Plan Completion Date: 9/1/2023 Contact Information: For additional information regarding this finding please contact Kevin Klimek, Director of Business Services, 414-371-6774
View Audit 34425
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