Reference Number: 2022-004 Description: Child Nutrition Cluster ? Reporting Department: United States Department of Agriculture Program Name: Child Nutrition Cluster Federal #: 10.553, 10.555, 10.559 Condition: We randomly selected three months? reimbursement claims to verify that what was reported to DPI for the number of meals claimed was accurate. The District did not have the support on file. It was obtained directly from the contracted food service provider. There were no procedures in place requiring that the District review the claims prior to filing and maintain supporting documentation. Criteria: Each month?s claim for reimbursement and all data used in the claims review process must be maintained on file. Accurate records must be maintained justifying all meals claimed and documenting that all Program funds were spent only on allowable Child Nutrition Program costs. Failure to maintain such records may be grounds for denial of reimbursement for meals served and/or administrative costs claimed during the period covered by the records in question. Records are required to be retained for a period of three years after submission of the final claim for reimbursement for the fiscal year. Effect: Because of the failure to obtain, review and maintain claim data, inaccurate claim data could be filed. Cause: The District?s staff does not have sufficient controls in place to ensure that all claims filed are reviewed and maintained. Auditors? Recommendation: We recommend that management implement procedures to ensure monthly review of claims filed and proper recordkeeping. Views of Responsible Officials: See attachment for District?s corrective action plan.
Reference Number: 2022-004 Description: Child Nutrition Cluster ? Reporting Department: United States Department of Agriculture Program Name: Child Nutrition Cluster Federal #: 10.553, 10.555, 10.559 Condition: We randomly selected three months? reimbursement claims to verify that what was reported to DPI for the number of meals claimed was accurate. The District did not have the support on file. It was obtained directly from the contracted food service provider. There were no procedures in place requiring that the District review the claims prior to filing and maintain supporting documentation. Criteria: Each month?s claim for reimbursement and all data used in the claims review process must be maintained on file. Accurate records must be maintained justifying all meals claimed and documenting that all Program funds were spent only on allowable Child Nutrition Program costs. Failure to maintain such records may be grounds for denial of reimbursement for meals served and/or administrative costs claimed during the period covered by the records in question. Records are required to be retained for a period of three years after submission of the final claim for reimbursement for the fiscal year. Effect: Because of the failure to obtain, review and maintain claim data, inaccurate claim data could be filed. Cause: The District?s staff does not have sufficient controls in place to ensure that all claims filed are reviewed and maintained. Auditors? Recommendation: We recommend that management implement procedures to ensure monthly review of claims filed and proper recordkeeping. Views of Responsible Officials: See attachment for District?s corrective action plan.
Reference Number: 2022-004 Description: Child Nutrition Cluster ? Reporting Department: United States Department of Agriculture Program Name: Child Nutrition Cluster Federal #: 10.553, 10.555, 10.559 Condition: We randomly selected three months? reimbursement claims to verify that what was reported to DPI for the number of meals claimed was accurate. The District did not have the support on file. It was obtained directly from the contracted food service provider. There were no procedures in place requiring that the District review the claims prior to filing and maintain supporting documentation. Criteria: Each month?s claim for reimbursement and all data used in the claims review process must be maintained on file. Accurate records must be maintained justifying all meals claimed and documenting that all Program funds were spent only on allowable Child Nutrition Program costs. Failure to maintain such records may be grounds for denial of reimbursement for meals served and/or administrative costs claimed during the period covered by the records in question. Records are required to be retained for a period of three years after submission of the final claim for reimbursement for the fiscal year. Effect: Because of the failure to obtain, review and maintain claim data, inaccurate claim data could be filed. Cause: The District?s staff does not have sufficient controls in place to ensure that all claims filed are reviewed and maintained. Auditors? Recommendation: We recommend that management implement procedures to ensure monthly review of claims filed and proper recordkeeping. Views of Responsible Officials: See attachment for District?s corrective action plan.
Reference Number: 2022-004 Description: Child Nutrition Cluster ? Reporting Department: United States Department of Agriculture Program Name: Child Nutrition Cluster Federal #: 10.553, 10.555, 10.559 Condition: We randomly selected three months? reimbursement claims to verify that what was reported to DPI for the number of meals claimed was accurate. The District did not have the support on file. It was obtained directly from the contracted food service provider. There were no procedures in place requiring that the District review the claims prior to filing and maintain supporting documentation. Criteria: Each month?s claim for reimbursement and all data used in the claims review process must be maintained on file. Accurate records must be maintained justifying all meals claimed and documenting that all Program funds were spent only on allowable Child Nutrition Program costs. Failure to maintain such records may be grounds for denial of reimbursement for meals served and/or administrative costs claimed during the period covered by the records in question. Records are required to be retained for a period of three years after submission of the final claim for reimbursement for the fiscal year. Effect: Because of the failure to obtain, review and maintain claim data, inaccurate claim data could be filed. Cause: The District?s staff does not have sufficient controls in place to ensure that all claims filed are reviewed and maintained. Auditors? Recommendation: We recommend that management implement procedures to ensure monthly review of claims filed and proper recordkeeping. Views of Responsible Officials: See attachment for District?s corrective action plan.
Reference Number: 2022-004 Description: Child Nutrition Cluster ? Reporting Department: United States Department of Agriculture Program Name: Child Nutrition Cluster Federal #: 10.553, 10.555, 10.559 Condition: We randomly selected three months? reimbursement claims to verify that what was reported to DPI for the number of meals claimed was accurate. The District did not have the support on file. It was obtained directly from the contracted food service provider. There were no procedures in place requiring that the District review the claims prior to filing and maintain supporting documentation. Criteria: Each month?s claim for reimbursement and all data used in the claims review process must be maintained on file. Accurate records must be maintained justifying all meals claimed and documenting that all Program funds were spent only on allowable Child Nutrition Program costs. Failure to maintain such records may be grounds for denial of reimbursement for meals served and/or administrative costs claimed during the period covered by the records in question. Records are required to be retained for a period of three years after submission of the final claim for reimbursement for the fiscal year. Effect: Because of the failure to obtain, review and maintain claim data, inaccurate claim data could be filed. Cause: The District?s staff does not have sufficient controls in place to ensure that all claims filed are reviewed and maintained. Auditors? Recommendation: We recommend that management implement procedures to ensure monthly review of claims filed and proper recordkeeping. Views of Responsible Officials: See attachment for District?s corrective action plan.
Reference Number: 2022-004 Description: Child Nutrition Cluster ? Reporting Department: United States Department of Agriculture Program Name: Child Nutrition Cluster Federal #: 10.553, 10.555, 10.559 Condition: We randomly selected three months? reimbursement claims to verify that what was reported to DPI for the number of meals claimed was accurate. The District did not have the support on file. It was obtained directly from the contracted food service provider. There were no procedures in place requiring that the District review the claims prior to filing and maintain supporting documentation. Criteria: Each month?s claim for reimbursement and all data used in the claims review process must be maintained on file. Accurate records must be maintained justifying all meals claimed and documenting that all Program funds were spent only on allowable Child Nutrition Program costs. Failure to maintain such records may be grounds for denial of reimbursement for meals served and/or administrative costs claimed during the period covered by the records in question. Records are required to be retained for a period of three years after submission of the final claim for reimbursement for the fiscal year. Effect: Because of the failure to obtain, review and maintain claim data, inaccurate claim data could be filed. Cause: The District?s staff does not have sufficient controls in place to ensure that all claims filed are reviewed and maintained. Auditors? Recommendation: We recommend that management implement procedures to ensure monthly review of claims filed and proper recordkeeping. Views of Responsible Officials: See attachment for District?s corrective action plan.
Reference Number: 2022-004 Description: Child Nutrition Cluster ? Reporting Department: United States Department of Agriculture Program Name: Child Nutrition Cluster Federal #: 10.553, 10.555, 10.559 Condition: We randomly selected three months? reimbursement claims to verify that what was reported to DPI for the number of meals claimed was accurate. The District did not have the support on file. It was obtained directly from the contracted food service provider. There were no procedures in place requiring that the District review the claims prior to filing and maintain supporting documentation. Criteria: Each month?s claim for reimbursement and all data used in the claims review process must be maintained on file. Accurate records must be maintained justifying all meals claimed and documenting that all Program funds were spent only on allowable Child Nutrition Program costs. Failure to maintain such records may be grounds for denial of reimbursement for meals served and/or administrative costs claimed during the period covered by the records in question. Records are required to be retained for a period of three years after submission of the final claim for reimbursement for the fiscal year. Effect: Because of the failure to obtain, review and maintain claim data, inaccurate claim data could be filed. Cause: The District?s staff does not have sufficient controls in place to ensure that all claims filed are reviewed and maintained. Auditors? Recommendation: We recommend that management implement procedures to ensure monthly review of claims filed and proper recordkeeping. Views of Responsible Officials: See attachment for District?s corrective action plan.
Reference Number: 2022-004 Description: Child Nutrition Cluster ? Reporting Department: United States Department of Agriculture Program Name: Child Nutrition Cluster Federal #: 10.553, 10.555, 10.559 Condition: We randomly selected three months? reimbursement claims to verify that what was reported to DPI for the number of meals claimed was accurate. The District did not have the support on file. It was obtained directly from the contracted food service provider. There were no procedures in place requiring that the District review the claims prior to filing and maintain supporting documentation. Criteria: Each month?s claim for reimbursement and all data used in the claims review process must be maintained on file. Accurate records must be maintained justifying all meals claimed and documenting that all Program funds were spent only on allowable Child Nutrition Program costs. Failure to maintain such records may be grounds for denial of reimbursement for meals served and/or administrative costs claimed during the period covered by the records in question. Records are required to be retained for a period of three years after submission of the final claim for reimbursement for the fiscal year. Effect: Because of the failure to obtain, review and maintain claim data, inaccurate claim data could be filed. Cause: The District?s staff does not have sufficient controls in place to ensure that all claims filed are reviewed and maintained. Auditors? Recommendation: We recommend that management implement procedures to ensure monthly review of claims filed and proper recordkeeping. Views of Responsible Officials: See attachment for District?s corrective action plan.
Reference Number: 2022-004 Description: Child Nutrition Cluster ? Reporting Department: United States Department of Agriculture Program Name: Child Nutrition Cluster Federal #: 10.553, 10.555, 10.559 Condition: We randomly selected three months? reimbursement claims to verify that what was reported to DPI for the number of meals claimed was accurate. The District did not have the support on file. It was obtained directly from the contracted food service provider. There were no procedures in place requiring that the District review the claims prior to filing and maintain supporting documentation. Criteria: Each month?s claim for reimbursement and all data used in the claims review process must be maintained on file. Accurate records must be maintained justifying all meals claimed and documenting that all Program funds were spent only on allowable Child Nutrition Program costs. Failure to maintain such records may be grounds for denial of reimbursement for meals served and/or administrative costs claimed during the period covered by the records in question. Records are required to be retained for a period of three years after submission of the final claim for reimbursement for the fiscal year. Effect: Because of the failure to obtain, review and maintain claim data, inaccurate claim data could be filed. Cause: The District?s staff does not have sufficient controls in place to ensure that all claims filed are reviewed and maintained. Auditors? Recommendation: We recommend that management implement procedures to ensure monthly review of claims filed and proper recordkeeping. Views of Responsible Officials: See attachment for District?s corrective action plan.
Reference Number: 2022-004 Description: Child Nutrition Cluster ? Reporting Department: United States Department of Agriculture Program Name: Child Nutrition Cluster Federal #: 10.553, 10.555, 10.559 Condition: We randomly selected three months? reimbursement claims to verify that what was reported to DPI for the number of meals claimed was accurate. The District did not have the support on file. It was obtained directly from the contracted food service provider. There were no procedures in place requiring that the District review the claims prior to filing and maintain supporting documentation. Criteria: Each month?s claim for reimbursement and all data used in the claims review process must be maintained on file. Accurate records must be maintained justifying all meals claimed and documenting that all Program funds were spent only on allowable Child Nutrition Program costs. Failure to maintain such records may be grounds for denial of reimbursement for meals served and/or administrative costs claimed during the period covered by the records in question. Records are required to be retained for a period of three years after submission of the final claim for reimbursement for the fiscal year. Effect: Because of the failure to obtain, review and maintain claim data, inaccurate claim data could be filed. Cause: The District?s staff does not have sufficient controls in place to ensure that all claims filed are reviewed and maintained. Auditors? Recommendation: We recommend that management implement procedures to ensure monthly review of claims filed and proper recordkeeping. Views of Responsible Officials: See attachment for District?s corrective action plan.